BUSINESS MANAGER II

Location
Athens, GA
Posted
Jan 04, 2019
Institution Type
Four-Year Institution

Position Summary: This position performs critical tasks and fulfills responsibilities for the Institute of Government including reviewing the reconciliations of more than 150 accounts totaling $14 million. This position leads the ongoing improvement efforts for our centralized financial accounting and management tool -- QuickBooks -- and provides comprehensive training to other fiscal affairs staff. An extensive knowledge of QuickBooks is required, as well as a thorough knowledge of the University's financial reporting systems. This position keeps public service faculty, fiscal affairs staff, and Institute of Government management informed on essential financial matters. This position must possess and utilize a comprehensive professional understanding of financial accounting and public budgeting as it applies to higher education and public service. Monitoring personal services and operating expenditures in relation to budget and actuals including sub-awards, contracts, and other related services is required. This position ensures that all transactions meet Institute of Government guidelines, University of Georgia polices, and Board of Regents policies. Development and production of complex financial reporting is expected of this position for assigned accounts. Departmental and account specific reports are created by this position. Regular analysis and creation of reporting tools from the internal financial management systems are also required of this position. This position is a primary point of contact for Institute of Government management regarding all state and auxiliary accounts, as well as our Georgia Legislative Services contract. This position also provides the financial management for all fifteen UGA Foundation accounts using ONESolution and ensures adherence to all UGA Foundation policies and procedures. This position provides detailed UGA Foundation financial reporting for the director of the Institute of Government used for multiple fundraising efforts.

Responsibilities: The business manager provides coordination and management of assigned Institute of Government fiscal operations and oversees assigned accounts ensuring compliance with internal, University, and Board of Regents policies and procedures. This includes, but is not limited to posting, reconciliation and reporting responsibilities and tasks including: 1. Management, reconciliation and reporting of fiscal transactions utilizing QuickBooks as an internal fiscal control as may be required and appropriate for assigned accounts within the policies and procedures; 2. Management, reconciliation and reporting of fiscal transactions utilizing IMS systems and IMS Account Status Reports as an external fiscal control as may be required and appropriate for assigned accounts within the policies and procedures; 3. Preparation, submission and management of financial transactions to include journal vouchers, employee personnel reports, budget amendments and other transactions as may be required and appropriate for assigned accounts within the policies and procedures; 4. Preparation, submission and management of authorized purchase requests through the University UGAMart system as may be required and appropriate for assigned accounts within the policies and procedures; 5. Preparation, submission and management of authorized travel requests through the University eTravel system as may be required and appropriate for assigned accounts within the policies and procedures; 6. Preparation, submission and management of authorized reimbursement requests through the University eCheck system as may be required and appropriate for assigned accounts within the policies and procedures; 7. Preparation, submission and management of authorized interdepartmental transfers through the University eTicket system as may be required and appropriate for assigned accounts within the policies and procedures; 8. Preparation, submission and management of authorized expenses through the University PCard Works system as may be required and appropriate for assigned accounts within the policies and procedures; 9. Other applicable actions as necessary.

Qualifications:

About UGA: The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state's oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University's enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Full time/Part time: Full Time

EEO Policy Statement: The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.