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Administrative Support Assistant II

Employer
California State University, Fresno
Location
Fresno

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job Title: Administrative Support Assistant II
Job ID: 13650
Full/ Part Time: Full-Time
Job Code: 1032
Department: College of Social Sciences - Geography

For more information and to apply, visit: http://jobs.csufresno.edu/

Salary:

Salary Range: $2,600 - $4,458 per month
Anticipated Hiring Salary: $2,600 per month

Note: This full-time(equivalent to 40 hours per week) position is temporary and expected to end on or before one year from the date of hire. Extension of this assignment is contingent upon sufficient additional funding and satisfactory performance. Eligible for medical, dental and vision benefits plus paid vacation, sick leave, etc.

Overview:

Under the general supervision of the Chairs of Africana Studies and Geography and City and Regional Planning Departments, the individual selected will perform a variety of general clerical and secretarial functions while supporting the mission of the program, college, and the university. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.

Position Summary:

  • Serve as the office receptionist in an area with a high volume of student and faculty contact
  • Answer a multi-line telephone system and respond to telephone and in-person inquiries for the Department Office
  • Assist faculty/students as needed
  • Ensure office hours and faculty schedules are correct, updated and posted, and collect course syllabi each semester
  • Prepare and ensure the accuracy of the course schedule each semester
  • Monitor and ensure that accuracy of the Faculty Activity Detail (FAD) report
  • Monitor and ensure the accuracy of faculty assigned time
  • Assist faculty with processing internal and external grants
  • Prepare and process travel applications/claims for faculty and department chairs
  • Type office correspondence, as well as faculty course materials as needed
  • Receive, screen, and distribute mail
  • Collect and file student data, and update student records on a computer data system, setting up folders and files in shared drive
  • Assist in the student evaluation process (IDEA)
  • Room reservations (25 Live and direct room reservations forFree Speech, USU, and conference rooms)
  • Order and maintain an inventory of office supplies
  • Prepare various forms for processing (Direct Pays, Purchase Requisition, Plant Op work orders, Key Requests, and Payment Authorizations) as needed
  • Establish and maintain working relationships with others within and outside of the university
  • Supervise and delegate duties, projects, and corresponding deadlines to student assistants
  • Perform other related clerical duties as assigned

    Knowledge, Skills, and Abilities:

  • Proficient in using office email, software packages (e.g., Microsoft Word, PowerPoint, Excel), and on-line systems
  • Thorough knowledge of office methods, practices, and procedures
  • Demonstrated knowledge of correct English grammar, spelling, and punctuation
  • Strong interpersonal and communication skills
  • Ability to:
    o Use standard office equipment
    o Identify and solve standard problems and refer more complex problems to appropriate staff
    o Perform basic mathematical functions
  • A history of regular attendance and positive performance evaluations

    Education and Experience:

  • High school diploma or equivalent
  • Two years of recent progressively responsible clerical experience with a wide variety of duties and responsibilities, including self-directed responsibilities

    Preferred Skills:

  • Experience with campus PeopleSoft Financials/HR/Student Administration programs or comparable
  • Experience in a university and/or educational environment, working in an administrative support position
  • Knowledge of department's curriculum and general University organization sufficient to respond to student needs
  • General knowledge of academic administrative practices and procedures
  • Ability to communicate effectively with an ethnically and culturally diverse campus community







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    • Organization

    California State University, Fresno is the intellectual heart of Central California, providing high quality undergraduate and graduate education.

    Founded in 1911, Fresno State has evolved into a nationally acclaimed university with an impressive faculty who are educating future leaders and advancing world-class research.

    Academic excellence is central to the mission of California State University, Fresno. Fresno State offers upwards of 60 undergraduate degrees, approximately 40 masters' degrees, and a handful of doctoral programs through 50-plus departments organized into eight academic schools and colleges.

     

    The university employs a diverse faculty and staff who bring to the campus a wide range of ideas and customs reflecting our ever-changing world.

    The university also attracts millions of dollars to fund critical research on topics ranging from air pollution to water conservation.

     

    Fresno State contributes more than $800 million to the economy of our region. This impact sustains 15,300 jobs in the region, and generates more than $44 million per year in tax revenue.

     

    Fresno State will power the economy and culture of 21st century Central California - the region known as the New California.

     

    Community

     

    As the sixth-largest city in the Golden State, Fresno is nestled in California's Central Valley which boasts a population of just over 1 million. The surrounding San Joaquin Valley is one of the richest agricultural areas in the world.

     

    The majestic Sierra Nevada mountains create an ethereal backdrop for Fresno State's 388-acre academic campus and 1,000-acre University Farm.

     

    Little more than an hour from campus are Yosemite, Sequoia and Kings Canyon National parks. These natural wonders offer year-round outdoor fun with many clear mountain lakes for boating and fishing. Fresno is a comfortable drive from San Francisco, Los Angeles, Lake Tahoe and the Pacific Coast.

     

    With a deep connection to the land, there is little wonder that Fresno State is on the cutting edge of environmental awareness and sustainability. Parking shelters topped with photovoltaic solar panels generate about 20 percent of the university's base demand. Going 'green' is a priority at Fresno State. The campus farm gives students hands-on training in agriculture, from livestock to vineyards. Fresno State is the first university to establish a commercial winery on campus and the wines have won prestigious awards worldwide.

     

    Campus

     

    The beauty of the Fresno State campus is enhanced by more than 4,000 trees in over 100 varieties. In 1978, the campus was named an arboretum.

     

    The jewel of the campus is the beautiful $105 million state-of-the-art Henry Madden Library, the largest library in the California State University system and the biggest academic library between Los Angeles and the Bay Area.

     

    The Smittcamp Family Honors College is one of the most comprehensive academic honors program at any university in California and draws the best and the brightest students.

    Fresno State boasts some of the best sports programs in the California State University system.

     

    California State University, Fresno is a campus rich in cultural and intellectual diversity where great ideas and unlimited imagination are encouraged. We are looking for creative, inquisitive and dedicated people to carry our traditions forward to new generations of students.

     

    Careers

     

    Careers at Fresno State provide the opportunity to work along side some of the best minds in the country. We offer exceptional possibilities for those with the curiosity, intelligence and drive to succeed. More than 2,500 jobs in over 80 different career fields are represented on campus.

     

    Consider becoming part of a community whose members work together to create knowledge, connect to the world, and further their sense of identity and direction. An environment that inspires discovery and encourages collaboration. Consider California State University, Fresno.

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