Macalester College seeks to hire a full-time Administrative Coordinator to support the Provost Office. In this position, you will provide support to the Provost, Assistant Provost, Associate Dean of Faculty, and the Associate Director of Assessment. The ideal candidate will enjoy working on a wide variety of projectsand will be able to communicate effectively with students, staff, and faculty. Maintaining a high level ofaccuracy while managing multiple tasks with frequent interruptions is an essential part of this job.

• Engage and build relationships with a diverse community across campus as you provide general administrative support to the Provost office.
• Responsible for the organization and maintenance of faculty records
• Maintain a high level of confidentiality while working independently to accurately record, update, and document faculty employment.
• Initiate and coordinate financial reimbursements for faculty.
• Assist in the coordination and maintenance of the faculty personnel review process.
• Provide support for initiatives such as student research presentations, student/faculty research projects, and assessment of academic programs.
• Provide backup support to the Provost when needed.

• High school diploma or GED. Associates degree preferred.
• At least three years of full-time work experience supporting in an administrative capacity in a higher education, corporate, or non profit environment.
• Advanced knowledge of standard computer software programs such as Microsoft Office and Excel to manage word documents, spreadsheets and basic databases.
• Willingness to learn assessment applications such as Qualtrix.
• Demonstrative organizational and problem solving skills and the ability to prioritize your workload while supporting multiple individuals.
• Interest and aptitude in customer service and interpersonal relations, including strong written and verbal communication with a variety of colleagues and clients.
• Ability and willingness to respect and commit to embracing diverse backgrounds, values, and points of view in order to foster an inclusive work environment.
• Ability to maintain confidentiality standards is essential.

Application Guidelines

For best consideration, please submit your cover letter and resume as one PDF through the Macalester Employment Opportunities webpage.  Review of applications will begin immediately. All inquiries about this position should be directed to:

Ashley Ellingson

Talent Acquisition Manager

aellings@macalester.edu

Macalester is dedicated to the goal of building a culturally diverse and pluralistic staff committed to working in a multicultural environment and strongly encourages applications from everyone who would add richness to our community, including people of color, individuals with disabilities and women. Candidates of color are strongly encouraged to apply.

Institutional Overview 

Since its founding in 1874, Macalester has provided students with the inspiration, insight, and experience to become successful and ethical leaders. Located in St. Paul, Minnesota, Macalester enrolls nearly 2,100 students who come from virtually every state and 91 countries. Macalester is committed to being a preeminent liberal arts college known for its high standards of scholarship and its special emphases on internationalism, multiculturalism, and service to society.

Macalester is proud of its longstanding commitment to social justice and creating a safe environment for all people regardless of sexual orientation, race, ethnicity, national origin, citizenship status, gender, religion, age, or ability. Macalester is dedicated to the goal of building a culturally diverse and pluralistic staff committed to working in a multicultural environment and strongly encourages applications from everyone who would add richness to our community, including people of color, individuals with disabilities and women.

Benefits

Macalester employees enjoy a fantastic benefits package and working environment that is second to none. Please visit http://www.macalester.edu/employmentservices/benefits/ for more information about benefits at Macalester College.