Job Title: Executive Assistant to Vice President of University Advancement
Location: Clayton State University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 1571
Job Summary

Executive Assistant to the Vice President of University Advancement

The Executive Assistant to the Vice President of University Advancement provides highly responsible and highly diversified administrative support to the Vice President of University Advancement (VPUA). This position also has responsibilities in Foundation support.

Responsibilities · Support the Clayton State University Foundation Board of Trustees: This includes, but is not limited to, setting meetings for committees and the full board, working with the VPUA and committee chairs to develop agendas, preparing materials including those to be uploaded to the Foundation share site, ensuring a quorum, and providing necessary follow-up.

· Support the Vice President of University Advancement: This includes, but is not limited to, coordinating meetings, making adjustments as needed, determining priorities for calendaring, ensuring that all materials needed for appointments/meetings are ready and available in a timely fashion and submitting travel reimbursements.

· Support ongoing activities of the Foundation: This includes, but is not limited to, writing checks, working with campus fund managers, and preparing scholarship fund agreements to be routed internally for approval and then obtaining appropriate signatures when approved.

· Support prospect management processes: This includes, but is not limited to capturing information relevant to the prospect pipeline, communicating that information to the relevant team members, and supporting the biweekly prospect management meetings.

· Provide administrative support to the AVP for Development: This includes, but is not limited to, preparing travel reimbursements and check requests.

· Special projects: other duties as assigned.

Required Qualifications · Associates’ required. Bachelor’s Degree preferred.

· Significant years of experience in a professional office environment with several years of high level executive administration experience and/or project management experience preferred; or a combination of education and experience that provide the required knowledge and skills.

· Knowledge of development processes and programs. Raiser’s Edge and QuickBooks experience a plus.

· Demonstrated ability in working with Trustees, donors, volunteers, colleagues, alumni, and current students.

· Superior written and oral communications skills.

· Demonstrated time management and analytical and problem solving skills.

· Ability to multi-task, set priorities, make independent decisions, and work comfortably with computer systems and databases. Expert user of Microsoft Office Suite.

About Us

Located 15 miles southeast of downtown Atlanta, Clayton State University offers employees a diverse environment which fosters both professional and personal development. The university is committed to cultivating an environment of engaged, experienced-based learning, enriched by active community service. Clayton State offers multiple Bachelor and Master Degree programs which currently enrolls over 6,900 students in challenging campus and on-line courses.

The campus is situated just 20 minutes from downtown Atlanta on 214 beautiful acres, making access to the metropolitan area a breeze. We’ve been named a Top Workplace in Atlanta by the Atlanta-Journal Constitution for six consecutive years. And we also were named one of 79 higher education institutions across the nation in The Chronicle of Higher Education’s list of 2017 Great Colleges to Work For.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Clayton State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at: (678) 466-5445.