Executive Assistant Job Number Full/Part Time Schedule Salary 201811195762 Full Time 8AM - 5PM $48,800 - $72,500 Position Information This position will provide executive level support to the Associate Vice Chancellor, Enrollment Services (AVC-ES), and the Chief Financial and Administrative Officer Enrollment Services (CFAO). Using independent analysis and judgment, coordinates and directs the short and long-term activities of the AVC and CFAO. Responsible for analyzing incoming requests, determining priorities and then adjusting the AVC's / CFAO's schedule as needed. As the gatekeeper to the AVC's Office, authors and distributes correspondence on behalf of the AVC. Manages a complex calendar and anticipates and prepares for any contingencies and on the spot adjustments associated with calendar support. Under general supervision of the AVC, leads strategic planning projects, sets direction and ensures execution of committee tasks and outcomes. Manages all travel, event and speaking arrangements for the AVC and CFAO. Education Education Requirements Degree Requirement Bachelor's degree in related area and/or equivalent experience/training. Required
Experience Experience Requirement Demonstrated experience organizing and coordinating teams or groups Preferred 4 - 7 years of related experience. Required Experience working under the pressure of constantly changing priorities, unanticipated urgent demands, multiple tasks, and projects with competing deadlines. Required Experience with having responsibility and accountability for ensuring reports, presentations and related materials are succinct and accurate. Required 3 years of experience managing executive level calendars and coordinating travel arrangements Preferred Demonstrated experience with UCR systems such as PPS, ePay, eBuy, iTravel and other UCR R'Space applications. Preferred
Minimum Requirements Strong service orientation.
Ability to multi-task with demanding timeframes.
Ability to use high-level discretion and maintain a high level of confidentiality.
Advising and counseling skills.
Strong skills and abilities to understand issues with which the AVC-ES; providing independent analysis, critical thinking, and tact, to determine appropriate actions.
Solid analytical/problem-solving skills.
Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
Preferred Qualifications Skill in analyzing policy issues, UC policy and procedures, and other directives and form recommendations.

Familiarity with the organization's processes, protocols and procedures.

Knowledge of federal regulations such as FERPA.

Thorough knowledge of common organization-specific and other computer application programs.

Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey.
\

• Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.


• In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.


• U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."


• Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."


• U.S. News and World Report's Best Graduate Schools (2016) including:
  
  
  
  • Graduate School of Education - 62nd among ranked schools
  
  
  • Bourns College of Engineering - 71st among ranked schools
  
  

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview
Job Description Details View complete Job Description for this position