Grant Specialist - Training / Compliance Coordinator

Job description

Posting Information

Posting Information

Posting Number 2019085 Posting/Functional Title Grant Specialist - Training / Compliance Coordinator University Pay Plan Title Grant Specialist - Training / Compliance Coordinator Location Round Rock Department Small Business Development Center Recruitment Type Open to All Job Type Full-Time Monthly Salary $ 3,700.00- $ 4,000.00 Job Category Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Experience in a combination of training or training coordination for small businesses in management or technical skills, experience with training event promotion, staff members within a business/economic development organization, or human resources management training

Preferred Qualifications

Associates Degree with:

At least 5 years of related professional experience in a combination of training or training coordination for small businesses in management or technical skills, experience with training event promotion, staff members within a business/economic development organization, or human resources management training

(Or)

Bachelor’s Degree with:

At least 3 years of related professional experience in a combination of training or training coordination for small businesses in management or technical skills, experience with training event promotion, staff members within a business/economic development organization, or human resources management training

•Strong time management and organizational skill
•Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint
•Execute the mission, vision, and values of the organization
•Exercise initiative and appropriate independent judgement
•Interpret policies, regulations, procedures and applications
•Prepare clear, concise reports and training materials, letters, PSA’s and summary data
•Maintain rapport with business community interacting tactfully and courteously with clients, staff, and community.
•Ability to assess and execute effectively with regards to training, workload and contractual goals
•Adapt to daily workload and transitioning through various duties to include research, reports, requisitions, correspondence, and client intake and needs assessments in meeting operational demand
•Monitor and assess training program expenditures, income, strategies, and tactical applications

Job Description

Responsible for providing professional support to a grant.

Job Duties

Responsibilities:
•Coordinate, consolidate, and communicate data and narratives for the purpose of developing the required SBDC Director’s reports in compliance with Cooperative Agreement Advanced Understandings
•Maintain Director’s financial tracking system and provide daily position reports on compliance and usage of funds
•Track staff certification progress, collect appropriate documentation, prepare certification packets and report to Director actions required to achieve next level certifications in compliance with South-West Texas Border Network guidelines
•Collect, verify, and maintain client growth assessments, and their accompanying success stories in compliance with the Cooperative Agreement Advanced Understandings
•Maintain all financial records in compliance with SBA Level III examination and Texas State OSP guidelines
•Assist Executive Director in the development of Texas State SBDC response to the UTSA RFP for continued funding
•Conduct market research for SBDC Executive Director
•Provide technical assistance to professional staff, maintain software and hardware updates, coordinate distribution and tracking of asset inventory including logs, repairs, and replacement in coordination with ITAC
•Execute performance and satisfaction management system including national impact survey, new client satisfaction survey, stakeholder satisfaction survey and annual market needs assessment
•Maintain records management of Executive Director
•Facilitate workflow between the all SBDC offices and the University departments
•Maintain other compliance issues related to travel, confidentiality, counseling, and training activities
•Maintain agendas and minutes for planned meetings ensuring compliance with ASBDC accreditation standards
•Develop, market, maintain and evaluate professional business training
•Coordinate with Executive Director to develop/evaluate professional development programs and opportunities for professional staff
•Produce and maintain permanent training records in compliance with SBA guidelines
•Prepare and submit monthly and quarterly training reports in compliance with SBA cooperative agreement advanced understandings
•Prepare material, determine content, format, and style; identify accommodations for presentation; develop agenda; coordinate with presenters to present materials effectively to various size groups on business topics that result in value-added actionable take-a-ways for attendees
•Oversight of program income collections, deposits, and reconciliation enduring compliance with SBA guidelines
•Manage program income account and generate appropriate financial reports for revenues and expenditures on a monthly basis
•Maintenance of SBDC website, share drives, and video conferencing connectivity through Webex technology
•Manage SBDC mobile training lab maintaining systems and software
•Coordinate facility, furniture and fixture maintenance and usage to meet SBDC mission and goals
•Promote SBDC public relations, stakeholder development, and program advancement through community outreach

Additional Information to Applicants

This position does require traveling to our SBDC multi-center locations for training and meetings.

Job Open Date 10/25/2018 Job Close Date (posting closes at midnight) 11/08/2018 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME AND COVER LETTER TO YOUR APPLICATION. Legal and Required Notices

Texas State University, to the extent not in conflict with federal or state law, prohibits discrimination or harassment on the basis of race, color, national origin, age, sex, religion, disability, veterans’ status, sexual orientation, gender identity or expression.


Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.


Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.


Texas State University is a member of the Texas State University System. Texas State University is an EOE.


Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions


By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Applicant Document Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. DD 214/DD1300
Supplemental Questions

Required fields are indicated with an asterisk (*).

 

 

 

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Job No:
Posted: 12/29/2018
Application Due: 8/26/2019
Work Type:
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