Project Manager, Office of Assessment & Accreditation Support

Job description

Project Manager, Office of Assessment & Accreditation Support

University of San Francisco

Job Summary:

The Project Manager is responsible for planning, executing and closing projects within scope, schedule and budget and to the standards as defined by the Associate Vice Provost for Educational Effectiveness. The Project Manager is responsible for developing, managing, supporting, coordinating, documenting and tracking:

  • USF's academic and co-curricular program assessment and program review processes and results, including support for the University Assessment Committee.
  • Activities and documents related to University accreditation.
  • Applications, renewals and other documentation related to state authorization.
    The Project Manager develops and maintains relationships with the USF community, acting as the main point of contact, and ensuring positive interactions between the office and multiple campus stakeholders. The Project Manager is responsible for ensuring all processes within the Office of Assessment & Accreditation Support are properly documented and up to date. She or he will also manage the state authorization and other compliance issues related to new and continuing academic programs.

    Job Responsibilities:

    • Responsible for day-to-day operations of the OAAS and tracking of progress toward office goals.
    • Plan, execute, and manage the timeline, tasks, reports and related documents for WSCUC.
    • Manages, interacts, communicates, and interfaces with all colleges/schools and departments.
    • Serves as the principal point of contact and liaison with internal constituencies who interact with the OAAS.
    • Serves as primary support to all committees and projects chaired by the Associate Vice Provost for Educational Effectiveness and is responsible for organizing and coordinating committee work, proceedings and projects in support of the OAAS.
    • The position is responsible for maintaining the university assessment database.
    • Will manage the preparation and submission of reports and related documents to WSCUC.
    • Manage the state authorization process for online and hybrid programs;
    • Monitor academic program compliance with other federal and state regulations;
    • Maintains and updates the state authorization website.
    • Works independently and within a team on special nonrecurring and ongoing projects. Examples of this include supporting assessment and accreditation, disseminating information, coordinating mailings and creating brochures.
    • Plans and coordinates events related to assessment and accreditation, including workshops, trainings and multi-day accreditation visits both on and off campus, including activities after usual work hours.
    • Prepares materials related to trainings and workshops.
    • Has knowledge of website design and maintains internal website.
    • Assists with curriculum management system. Ensures dissemination of update-to-date lists of status of academic programs and co-curricular units.
    • Creates agendas for the University Assessment Committee and meetings for other committees chaired by the Associate Vice Provost; keeps minutes; tracks progress.
    • Initiates, develops and oversees informational publications and materials.
    • Promotes departmental services internally and externally.
    • Handles accounts receivables and payables. Monitor expenses operating budget.
    • Helps create warm, welcoming environment and assists faculty, staff and other visitors to the office.
    • Hires, trains and supervises student assistant(s).
    • Other task as assigned.

    Minimum Requirements:

    • Minimum of a Bachelor’s Degree.
    • At least 7 years of progressive work experience including,
    • Five (5) years project coordination/management experience, including development of work-flow and tracking systems (including electronically),
    • Independent problem-solving.
    • Must possess technological skill and agility with a variety of office software programs and platforms, including ability to experiment with social networking and online communities to facilitate project development in dispersed environment.
    • The ability to represent the OAAS with tact and diplomacy; work effectively with a diverse variety of internal and external constituents who interact with all offices within the division.
    • Maintain a professional demeanor when dealing with emotionally charged individuals/issues.
    • Retain the ability to shift quickly between several tasks without loss of continuity, adapt to rapidly changing priorities, and be proactive about pipeline forecasting.
    • Effective writing and interpersonal communication skills are essential.
    • Must have working knowledge of complex office procedures and the experience and desire to work collaboratively.
    • Ability to work in a self-directed fashion and meet performance goals and metrics.
    • Ability to construct multi-stage plans with hierarchical goals and outcomes, execute these plans, and then integrate results into future opportunities.
    • Ability to manage multiple overlapping projects simultaneously.
    • Ability to maintain confidentiality.
    • Must be flexible and readily adaptable to change, have excellent organizational skills and be able to prioritize masses of detail.
    • Previous experience in an educational, multicultural setting preferred.
    • Must have strong communication skills and diplomacy skills for building and maintaining relationships.
    • Must be able to manage and maintain confidential information.
    • Work may be required outside usual normal business hours.

    Additional Knowledge, Skills, and Abilities:

    For information on how to apply, please visit the following link:

    EEO Policy
    The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.

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    Job No:
    Posted: 12/26/2018
    Application Due: 2/25/2019
    Work Type: