Educational Research Assessment Analyst (Part-Time, Grant Funded)

Job description

Position Information

Position Information

Job Title: Educational Research Assessment Analyst (Part-Time, Grant Funded) Position Number: 201314902 Department: Research & Institutional Effectiveness Job Category: Classified Unit A Time (Percent Time): 47.5% Term (months/year): 12 months/year Current Work Schedule (days, hours): Monday-Friday, 8:00 a.m.-5:00 p.m. (19 hours, TBD) Salary Range: A-107 Salary: Steps 1 - 6, $2,609 - $3,330 per month (prorated) Shift Differential: Open Date: 11/09/2018 Initial Screening Date: 01/03/2019 Open Until Filled: Yes Application Procedure:

Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on January 3, 2019, are assured consideration.

Applicants must submit all of the following materials online at to be considered for this position:

1.A Mt. San Antonio College online application.

2.A cover letter describing how the applicant meets the required education and experience.

3.A detailed résumé that summarizes educational preparation and professional experience for the position.

4.Two (2) letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation).

5.College and/or university transcripts showing the awarded/conferred degree (if applicable) are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.

Health & Welfare:

Employees working less than fifty (50%) percent are not eligible for health and welfare benefits.

The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and MetLife Social Security Alternative Plan.

*Note Salary and Health & Welfare Benefits are subject to change

Basic Function/Overview:

This position will focused on supporting student success primarily through research for Basic Skills Student Outcome Transformation (BSSOT).


Under general direction, performs specialized analytical duties to integrate outcomes assessments into instructional and student services improvement, institutional evaluation systems, and District planning and management; performs a variety of research, collection, analysis, interpretation, and reporting of data and statistics to support organizational assessment programs, projects, and activities; researches, develops, implements, and evaluates various assessment tools; provides assessment training to faculty, management, and staff; monitors and tracks assessment data; develops, summarizes, and maintains reports, records, and files.


Receives general direction from the Director, Research and Institutional Effectiveness. Exercises no direct supervision of staff. May provide technical and functional direction and training to hourly staff and student workers.


This is a single-position classification that researches, develops, and implements outcomes assessments and for designing and conducting complex research projects on a variety of institutional, operational, programmatic, and planning issues. Incumbents support the work of faculty, management, and staff by providing a professional-level resource for institutional, programmatic, educational, and operational assessments, analyses, and studies. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility. This class is distinguished from the Director, Research and Institutional Effectiveness in that the latter has overall responsibility for all research programs, projects, and activities used in institutional effectiveness assessment, strategic and institutional planning and decision-making, and evaluation of key performance indicators of District-wide quality improvement and for developing, implementing, and interpreting public policy.

Essential Duties/Major Responsibilities:

1.Performs specialized analytical duties to integrate outcomes assessments into instructional and student services improvement, institutional evaluation systems, and District planning and management; researches, develops, implements, and evaluates various assessment tools to departments, programs, and student support service units; develops a common format for planning and reporting assessment outcomes; researches and provides benchmarking on accreditation.
2.Trains faculty, management, and staff on outcomes assessment tools and processes, including data collection and accountability policies, procedures, and techniques; assists outcomes facilitators and the Professional and Organizational Development Department to develop staff development activities.
3.Plans, coordinates, and conducts a variety of research, collection, analysis, interpretation, and reporting of data and statistics to provide information and assistance for institutional planning issues, decision-making, and program planning.
4.Responds to and evaluates ad hoc requests for data, statistical analysis, research projects, and studies; develops, implements, and maintains project schedules and timelines; designs strategies to complete assignments; analyzes and compares a variety of data solutions; makes recommendations to the Director.
5.Designs and conducts advanced institutional research projects and activities to support external and internal accountability mandates in areas such as instructional and service performance, program review, enrollment management, matriculation, and outcome assessment.
6.Collaborates with the Information Technology Department in a variety of ways and streamlines processes.
7.Develops and maintains databases related to student cohort tracking; monitors data integrity; troubleshoots and resolves system errors and malfunctions; builds complex reports using queries.
8.Works with various departments and units to design and conduct educational research in order to improve institutional learning and student support services; designs, develops, implements, and evaluates surveys.
9.Prepares a variety of narrative and statistical records, reports, and files related to outcomes assessments, institutional planning, research projects, data analysis, findings, conclusions, and decision-making; designs and produces related charts, tables, and graphs.
10.Develops, updates, and maintains department web pages that provide information regarding institutional research such as Accreditation, and outcomes assessment.
11.Works with faculty, staff and administrators to conduct survey research and qualitative data analysis (focus groups, open ended comments analysis); present findings and assist in disseminating data for improvement.
12.Communicates with staff, faculty, administrators, and various outside agencies to exchange information and resolve issues or concerns.
13.Attends and participates in various campus-wide meetings as assigned to serve as a liaison for the Research Office.
14.Prepares and delivers presentations concerning research project data, findings, and related reports.
15.Plans, develops, and implements techniques to optimize the efficiency and effectiveness of data collection, research, and reporting activities.
16.Works collaboratively with various campus units to stay abreast of reporting needs and complies with Federal and State reporting requirements.
17.Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.

Other Duties:

Performs other related duties as assigned.

Knowledge Of:

1.Advanced research, analysis, and reporting methods, techniques, and procedures.
2.Methods and concepts of outcomes assessment.
3.Theories, principles, and methods of research project design, methodology, qualitative and quantitative analyses and longitudinal and program evaluation studies.
4.Principles of database structures and management, computer programming, and systems development.
5.Applicable Federal, State, and local laws, regulations, codes, and guidelines related to the projects and programs to which assigned.
6.Record management principles and procedures.
7.Modern office practices, methods, and computer equipment and applications, including word processing, database, and spreadsheet applications.
8.Managing, analyzing, and reporting complex data using current statistical software, data extraction tools, and analytical reporting tools.
9.English usage, grammar, spelling, vocabulary, and punctuation.
10.Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages, disabilities, various socio-economic and ethnic groups.

Skills and Abilities:

1.Perform specialized duties in support of outcomes assessment and institutional research programs, projects, and activities.
2.Plan and conduct effective research studies applying appropriate and effective methodology, design, and data analysis techniques.
3.Apply a variety of techniques of data extraction and modify techniques and procedures to ensure data integrity and relevance.
4.Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
5.Identify, evaluate, and solve basic programming problems; perform diagnostic checks and take appropriate corrective action; apply basic programming language; and implement new or revised systems and procedures for the automation of information processing.
6.Evaluate and develop improvements in operations, procedures, policies, or methods.
7.Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
8.Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
9.Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
10.Establish and maintain a variety of filing, record keeping, and tracking systems.
11.Operate modern office equipment including computer equipment and specialized software applications programs.
12.Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
13.Use English effectively to communicate in person, over the telephone, and in writing.
14.Understand scope of authority in making independent decisions.
15.Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
16.Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Minimum Qualifications/ Education & Experience:

Equivalent to graduation from a regionally accredited four-year college or university with major coursework in education, computer science, psychology, sociology, statistics, or a related field and three (3) years of progressively responsible experience involving outcomes assessment, institutional statistical research and analysis, or a related field preferably at an institution of higher learning.

Equivalencies: Preferred Qualifications:

Masters degree in a related field from a regionally accredited college or university. Research experience related to Basic Skills Student Outcome Transformation (BSSOT.)

License(s) & Other Requirements:

The incumbent may periodically be required to travel to a variety of locations. If operating a vehicle, employees must have the ability to secure and maintain a valid California driver’s license.

Examination Requirements: Working Environment:

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with staff, students, and/or the public in interpreting and enforcing departmental policies and procedures.

Physical Demands:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20 pounds.

Hazards: Conditions of Employment:

This position is contingent on available funds provided through the associated grant.

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees – The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here:

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Typing Certificate Requirements: Special Notes:

Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected].

DO NOT include photographs or any personal information (e.g. D.O.B, place of birth, etc.) on your application or supporting documents.

TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to a $500 maximum (per position recruitment). Relocation costs will be borne by the successful candidate. Travel reimbursement claims must be submitted no later than 30 days following the interview date.


Foreign Transcripts:

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.


Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected].

Selection Procedure:

A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The start date will be following Board approval and receipt of live scan clearance.

Special Instructions to Applicants:

To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at to complete and submit your application for this position.

Letters of Recommendation
Confidential letters of recommendation are not accepted for this position. All letters of recommendation must be uploaded to the application.

EEO Policy:

The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest

Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College’s Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

Cancel RTF Policy:

We reserve the right to reopen, re-advertise, delay, or cancel filling this position.

Quick Link Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.
    • I understand this statement
  2. * Incomplete applications packets will not be considered. Stating “see resume” on your application will be considered an incomplete response.
    • I understand this statement
  3. * Evidence of minimum qualifications must be established in the online application form. Supporting documents such as cover letter, resume, etc. will not be used for the purpose of determining minimum qualifications.
    • I understand this statement
  4. * Letters of recommendation including confidential letters of recommendation must be received prior to the initial screening date deadline in order for the application to be guaranteed consideration. Applications submitted without letters of recommendation (if required) will be considered incomplete.
    • I understand this statement.
Optional & Required Documents Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
  3. Letter of Recommendation 1
  4. Letter of Recommendation 2
  5. Transcripts to Meet Required Qualifications
Optional Documents
  1. Other Document 1
  2. Other Document 2
  3. Other Document 3




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Job No:
Posted: 12/25/2018
Application Due: 5/6/2019
Work Type: