Assistant Director, Dual Enrollment

Job description

Position Information

Position Information

Job Title: Assistant Director, Dual Enrollment Position Number: 201314925 Department: Instruction Office Job Category: Management Time (Percent Time): 100% Term (months/year): 12 months/year Current Work Schedule (days, hours): Monday - Friday, 8:00 a.m. - 5:00 p.m. Salary Range: M-6 Salary: Steps 1 - 6, $79,716 - $92,280 annually Shift Differential: Open Date: 12/13/2018 Initial Screening Date: 01/28/2019 Open Until Filled: Yes Application Procedure:

Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on January 28, 2019 (Initial Screening Date) are assured consideration.

Applicants must submit all of the following materials online at http://hrjobs.mtsac.edu to be considered for this position:

1. A Mt. San Antonio College online application.

2. A cover letter describing how the applicant meets the required education and experience.

3. A detailed résumé that summarizes educational preparation and professional experience for the position.

4. Three (3) letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation).

5. College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.

Health & Welfare:

The College contributes $7,930 toward annual premiums for medical, dental, vision, and life insurance coverage. Lifetime retirement benefits provided for eligible retirees. The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and MetLife Social Security Alternative Plan.

Note Salary and Health & Welfare Benefits are subject to change.

Basic Function/Overview:

DEFINITION

Under administrative direction, assists with, plans, organizes, manages, and provides administrative direction and oversight for functions and activities of the Dual Enrollment Program; coordinates assigned activities with other College departments, officials, and outside agencies; is responsible for assisting with dual enrollment course offerings at local high schools; represents the College and interfaces with multiple school districts’ personnel, school site administrators, and other partners; provides highly responsible and complex professional assistance to the Associate Vice President, Instruction and Director, Dual Enrollment in areas of expertise.

SUPERVISION RECEIVED AND EXERCISED

Receives administrative direction from the Director, Dual Enrollment. Exercises general direction and supervision over professional, technical, and administrative support staff in the absence of the Director.

CLASS CHARACTERISTICS

This is an Assistant Director classification that assists the Director and participates in all activities of the Dual Enrollment Program, including short- and long-term planning and development and administration of departmental policies, procedures, and services. This class provides assistance to the Director, Dual Enrollment and the Associate Vice President, Instruction in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of dual enrollment, articulation, state and federal regulations applicable to concurrent enrollment, College functions and activities, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with school districts and assisting with the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning, operational goals and objectives, and for furthering College goals and objectives within general policy guidelines.

Essential Duties/Major Responsibilities:

1.Collaborates with the planning, supervision, assessment, and evaluation of the Dual Enrollment program; develops and implements services, strategies, projects, goals, and objectives for each program.
2.Assists alongside the Director, Dual Enrollment with recommendations and/or contracts as appropriate for future submission to the administration and/or the Board of Trustees.
3.Responsible for ensuring student support structure is established for each signed agreement, including but not limited to counseling, matriculation, tutors, and books; works with College staff to facilitate enrollment to high school students participating in a career pathway.
4.Works collaboratively with instructors, staff, and high schools/districts to ensure that current and future dual enrollment courses and activities meet Career Access Pathways Act requirements and comply with established standards, laws, codes, rules, regulations, policies, and procedures.
5.Resolves problems with students of the program.
6.Directs and coordinates support services; assists program participants with obtaining and maintaining program enrollment, goals, and progress; provides program information to students, parents, and the community.
7.Establishes and maintains program timelines and priorities; actively participates with the coordination of course offerings with College and high school administrators.
8.Participates in the preparation and maintenance of various narrative and statistical records and reports; submits mandated reports to appropriate personnel according to established timelines.
9.Aids in the facilitation of admission, program registration, and articulation of programs collaborating between the College and high schools/districts while conducting on site workshops and presentations.
10.Conducts site visits and strengthen communication between the College, high schools/districts, and their respective academic and student affairs departments; visits the high schools and ensures courses offered in the high school are the same as the courses offered on the College campus.
11.Coordinates marketing, recruitment, and outreach activities to facilitate and enhance knowledge of and participation in Dual Enrollment Programs by students.
12.May participate in and oversee the administration of program and/or project budgets, including monitoring expenditures and invoicing expenses related to program activities.
13.Collaborates with Research to conduct end-of-term student evaluations for each dual enrollment course offered, as needed; surveys and collects data on students and alumni, and may annually conduct surveys of participating high school instructors, principals, and guidance counselors.
14.Participates on committees, task forces, and special assignments; prepares and delivers oral presentations related to assigned areas if needed.
15.Provides a working and learning environment that is free from prohibited discrimination, harassment and retaliation (DHR), and provided by applicable law and College policies; attends College mandated DHR training and participates in DHR investigations as directed; assists in providing information and resources to individuals who bring forward DHR complaints and reporting possible DHR complaints to the Director, Equal Employment Opportunity Programs in Human Resources and other appropriate authority as necessary.

Other Duties:

Performs other related duties as assigned.

Knowledge Of:

1.Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management.
2.Pertinent federal and state laws, regulations, standards, and requirements concerning Dual Enrollment Programs.
3.Curriculum standards, requirements, interpretation, and application in Dual Enrollment Programs.
4.Strategic planning in organization and management practices, assessment, analysis, and evaluation of programs, policies, and administrative needs.
5.Learning and student success processes, assessment, program outcomes, and application of technology.
6.Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
7.Budget development, administrative practices, and organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
8.Integrated management systems
9.Philosophy and objectives of community colleges.
10.Advertising and marketing methods and techniques.
11.Record-keeping principles and procedures.
12.Techniques for effectively representing the College in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
13.Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and College staff, including individuals of various ages, disabilities, socio-economic, and ethnic groups.

Skills and Abilities:

1.Assist in developing assessment and processes to enhance program outcomes.
2.Organizing work and building an effective team to meet the needs of the assigned areas.
3.Assist with closing contracts and successfully completing transactions.
4.Using correct English, grammar, spelling, punctuation, and vocabulary to prepare reports, professional correspondence, and presentations. Effectively communicate in person, over the telephone, and in writing.
5.Problem solving and conflict resolution in an academic environment.
6.Learn, interpret, and ensure compliance with established standards, laws, codes, rules, regulations, policies, and procedures pertaining to programs under assigned responsibility.
7.Meet change with innovation to promote and meet the College mission.
8.Organize, plan, and develop new concepts to enhance the programs, analyze outcomes, and prepare clear and concise reports and improvements.
9.Guide and direct others in goal achievement.
10.Develop and deliver training programs and presentations.
11.Develop and monitor budgets and maximize financial resources.
12.Effectively represent the department and the College in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
13.Establish and maintain a variety of filing, record-keeping, and tracking systems.
14.Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
15.Operate modern office equipment including computer equipment and specialized software applications programs.
16.Understand scope of authority in making independent decisions.
17.Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
18.Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
19.Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.

Minimum Qualifications/ Education & Experience:

Master’s degree from a regionally accredited college or university and two (2) full-time equivalent years of progressively responsible Dual Enrollment experience reasonably related to the administrative assignment.

Equivalencies: Preferred Qualifications: License(s) & Other Requirements:

Incumbents may periodically be required to operate a vehicle that necessitates possession of a valid California driver’s license. Such employees must have the ability to secure and maintain a valid California driver’s license.

Examination Requirements: Working Environment:

Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents may interact with upset staff, students, and/or the public in interpreting and enforcing departmental policies and procedures.

Physical Demands:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Hazards: Conditions of Employment:

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees – The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: https://www.mtsac.edu/safety/pdf/asr_2018.pdf

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Typing Certificate Requirements: Special Notes:

Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected].

DO NOT include photographs or any personal information (e.g. D.O.B, place of birth, etc.) on your application or supporting documents.

TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to a $500 maximum (per position recruitment). Relocation costs will be borne by the successful candidate. Travel reimbursement claims must be submitted no later than 30 days following the interview date.

THE MT. SAN ANTONIO COLLEGE DISTRICT WILL NOT SPONSOR ANY VISA APPLICATIONS.

Foreign Transcripts:

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Inquiries/Contact:

Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected].

Selection Procedure:

A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The committee will recommend finalists to the President/CEO and/or his designee for a second interview. The number of vacancies is dependent on student enrollment, College resources, needs, and Board of Trustees’ approval. The start date will follow Board approval and receipt of live scan clearance.

Special Instructions to Applicants:

To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at http://hrjobs.mtsac.edu to complete and submit your application for this position.

Letters of Recommendation

The required letters of recommendation are not required to be confidential but if your reference prefers to send a confidential letter, please follow these instructions and notify your reference directly. To obtain a confidential letter of recommendation, you must enter the reference’s name and email address in the fields provided under the “Confidential References” section of the application.

NOTICE: In order for your reference to receive an email with a link to attach a confidential reference letter, you must complete your application and reach the status of “Under Review by HR”. It is recommended that you complete your application and reach this status well in advance of the deadline to provide your reference ample time to attach the letter.

It is the sole responsibility of the applicant to assure that all required and any optional documents are attached by no later than 11:59 PM PST of the initial screening date shown on the job posting.

EEO Policy:

The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest

Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College’s Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

Cancel RTF Policy:

We reserve the right to reopen, re-advertise, delay, or cancel filling this position.

Quick Link http://hrjobs.mtsac.edu/postings/5876 Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.
    • I understand this statement
  2. * Incomplete applications packets will not be considered. Stating “see resume” on your application will be considered an incomplete response.
    • I understand this statement
  3. * Evidence of minimum qualifications must be established in the online application form. Supporting documents such as cover letter, resume, etc. will not be used for the purpose of determining minimum qualifications.
    • I understand this statement
  4. * Letters of recommendation including confidential letters of recommendation must be received prior to the initial screening date deadline in order for the application to be guaranteed consideration. Applications submitted without letters of recommendation (if required) will be considered incomplete.
    • I understand this statement
Optional & Required Documents Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
  3. Letter of Recommendation 1
  4. Letter of Recommendation 2
  5. Letter of Recommendation 3
  6. Transcripts to Meet Required Qualifications
Optional Documents
  1. Transcripts - Continued
  2. Other Document 1
  3. Other Document 2
  4. Other Document 3

 

 

 

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Job No:
Posted: 12/25/2018
Application Due: 3/25/2019
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