Coordinator, Printing Services

Job description

Position Information

Position Information

Job Title: Coordinator, Printing Services Position Number: 201314922 Department: Printing Services Job Category: Classified Unit A Time (Percent Time): 100% Term (months/year): 12 months/year Current Work Schedule (days, hours): Monday-Friday, 7:00 a.m.-4:00 p.m. Salary Range: A-95 Salary: Steps 1 - 6, $5,007 - $6,391 per month Shift Differential: Open Date: 12/12/2018 Initial Screening Date: 01/15/2019 Open Until Filled: Yes Application Procedure:

Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on January 15, 2019, are assured consideration.

Applicants must submit all of the following materials online at http://hrjobs.mtsac.edu to be considered for this position:

1.A Mt. San Antonio College online application.

2.A cover letter describing how the applicant meets the required education and experience.

3.A detailed résumé that summarizes educational preparation and professional experience for the position.

4.Two (2) letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation).

5.College and/or university transcripts showing the awarded/conferred degree (if applicable) are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.

Health & Welfare:

College contributes $10,946 toward annual premium for medical, dental, vision and life insurance coverage. Lifetime retirement benefits provided for eligible retirees.
The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and MetLife Social Security Alternative Plan.

*Note Salary and Health & Welfare Benefits are subject to change

Basic Function/Overview:

DEFINITION

Under general supervision, plans, organizes, and coordinates the development and implementation of all programs and services of the Printing Services unit, including the performance of a variety of tasks involving reprographic processes which utilize both offset and direct contact duplicating equipment and various types of bindery equipment capable of reproducing printed material for District divisions, departments, faculty and staff.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Director, Purchasing, Printing, and Mail Services. Exercises technical and functional direction over and provides training to assigned staff.

CLASS CHARACTERISTICS

This is a coordinator classification responsible for planning, organizing, and coordinating Printing Services programs, services, and activities. Incumbents at this level are required to be fully trained in all procedures related to the assigned area(s) of responsibility, working with a high degree of independent judgment, tact, and initiative. This class is distinguished from the Director, Academic Computing and Infrastructure in that the latter oversees multiple work units and has ultimate responsibility for organizing, assigning, supervising, and reviewing the work of all staff involved in all work unit’s operations.

Essential Duties/Major Responsibilities:

1.Plans, organizes, and coordinates the work of support staff in the Printing Services unit; assists in establishing schedules and methods for providing program, services, and activities; recommends improvements or modifications; assists in developing and implementing procedures and policies.
2.Provides training, orientation, and guidance to assigned staff; prepares weekly and daily schedules; reviews and controls quality of work.
3.Monitors activities of the Printing Services unit; recommends improvements and modifications on operations and activities.
4.Recommends and implements goals, objectives, policies, and procedures, and makes changes according to applicable District standards, copyright rules, and Federal rules and regulations.
5.Determines and recommends equipment, materials, and staffing needs to maintain efficient and effective operations with appropriate justifications; prepares detailed cost estimates; maintains a variety of records and prepares routine reports of work performance.
6.Sets up and operates a wide variety of reprographics machines and related equipment to produce bulletins, brochures, booklets, forms, letters, postcards, transparencies, book covers, and instructional materials.
7.Operates bindery equipment and performs related tasks including cutting, three hole drilling, off-line stapling, paper jogging, folding, padding, and/or saddle stitching to complete the job according to customer specifications.
8.Receives, reviews, and prioritizes work orders; scans and submits jobs for daily printing; releases user submitted print jobs via the web; plans, schedules, and completes assignments in compliance with standards of work production; expedites emergency jobs.
9.Communicates with faculty, staff, and administrators to clarify work requests and define project requirements and expectations.
10.Compiles customer feedback to be used to adjust operations to best meet customer expectations.
11.Oversees and performs preventive maintenance and minor repairs and adjustments to equipment; arranges for equipment repairs with service technicians and vendors; maintains records of work performed, supplies used, and vendor jobs; makes necessary adjustments to equipment for the most efficient performance.
12.Holds meetings with vendors in order to maintain good working relationships and resolve discrepancies and disputes; obtains quotes for stock and special order items.
13.Prepares completed jobs for pick-up, including the shelving or boxing for jobs too large to fit on the shelves; wraps finished jobs.
14.Completes specialized printing projects comprising large and/or odd sized formats; takes extra steps such as scanning and/or cropping individual pages.
15.Assists customers with the transportation of heavy boxes with use of hand trucks.
16.Picks up and delivers paper from the warehouse; moves stock.
17.Answers phone calls and work towards the resolution of issues.
18.Oversees the organization and cleaning of the print shop and work areas.
19.Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.

Other Duties:

Performs other related duties as assigned.

Knowledge Of:

1.Basic principles and practices of providing technical and functional direction and training to assigned staff.
2.Copyright rules and regulations.
3.Principles and procedures of record keeping and report preparation.
4.Standard methods, materials, tools, and equipment used in a comprehensive print shop.
5.Principles and techniques of graphic design, page layout, and image editing used in commercial reproduction.
6.Operations and care of equipment used in the course of work.
7.Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
8.Standard office practices and procedures, including the use of standard office equipment, basic record-keeping, and arithmetic.
9.Safe work practices.
10.Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages, disabilities, socio-economic and ethnic groups.

Skills and Abilities:

1.Plan, schedule, assign, and oversee activities of assigned personnel.
2.Inspect the work of others and maintain established quality control standards.
3.Train others in proper and safe work procedures.
4.Identify and implement effective course of action to complete assigned work.
5.Supervise, select, train, motivate, and evaluate the work of staff.
6.Collect, interpret, summarize, and present information in an effective manner.
7.Interpret, apply, and explain applicable Federal, State, and local policies, procedures, laws, and regulations.
8.Operate various equipment and tools such as a paper cutter, folders, drills, binding, and related equipment.
9.Select proper color, size, and weight of paper, and proper inks for each project.
10.Perform basic preventative maintenance of equipment and tools.
11.Understand and follow written and verbal directions, instructions, and safety rules and procedures.
12.Maintain accurate logs, records, and basic written records of work performed.
13.Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
14.Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
15.Operate modern office equipment including computer equipment and specialized software applications programs.
16.Understand scope of authority in making independent decisions.
17.Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
18.Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Minimum Qualifications/ Education & Experience:

Equivalent to the completion of the twelfth (12th) grade and five (5) full-time equivalent years of experience working with reprographics equipment, such as production level digital presses, including two (2) full-time equivalent years of lead or supervisory experience. Completion of college-level coursework at a regionally accredited college or technical training in graphic communications/production, visual communications, or a closely related printing technology field is desirable and could substitute for up to two (2) full-time equivalent years of experience.

Equivalencies: Preferred Qualifications: License(s) & Other Requirements:

The incumbent may periodically be required to travel to a variety of locations. If operating a vehicle, employees must have the ability to secure and maintain a valid California driver’s license.

Examination Requirements: Working Environment:

Incumbents work in an office environment with moderate to high noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Due to the nature of work, employees may come into contact with fumes, dust, and/or odors and may be expose to mechanical and electrical hazards due to moving parts of the reprographic equipment. Incumbents may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Physical Demands:

Must possess mobility to work in a standard office setting containing large reprographic machines and use specialized equipment, including copy machines, office computers, paper cutter and folder, paper drill, heavy duty stitcher and stapler, laminator, shrink wrapper and heat gun. This is an office classification and frequent standing in and walking between work areas is required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate the above-mentioned equipment. Incumbents in this classification stand, bend, stoop, kneel, and reach to operate the machinery and handle print jobs. Incumbents should be able to demonstrate the manual dexterity needed to perform fine maintenance procedures. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 50 pounds, and occasionally heavier weights with the use of proper equipment.

Hazards: Conditions of Employment:

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees – The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: https://www.mtsac.edu/safety/pdf/asr_2018.pdf

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Typing Certificate Requirements: Special Notes:

Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected].

DO NOT include photographs or any personal information (e.g. D.O.B, place of birth, etc.) on your application or supporting documents.

TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to a $500 maximum (per position recruitment). Relocation costs will be borne by the successful candidate. Travel reimbursement claims must be submitted no later than 30 days following the interview date.

THE MT. SAN ANTONIO COLLEGE DISTRICT WILL NOT SPONSOR ANY VISA APPLICATIONS.

Foreign Transcripts:

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Inquiries/Contact:

Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected].

Selection Procedure:

A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The start date will be following Board approval and receipt of live scan clearance.

Special Instructions to Applicants:

To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at http://hrjobs.mtsac.edu to complete and submit your application for this position.

Letters of Recommendation
Confidential letters of recommendation are not accepted for this position. All letters of recommendation must be uploaded to the application.

EEO Policy:

The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest

Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College’s Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

Cancel RTF Policy:

We reserve the right to reopen, re-advertise, delay, or cancel filling this position.

Quick Link http://hrjobs.mtsac.edu/postings/5869 Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.
    • I understand this statement
  2. * Incomplete applications packets will not be considered. Stating “see resume” on your application will be considered an incomplete response.
    • I understand this statement
  3. * Evidence of minimum qualifications must be established in the online application form. Supporting documents such as cover letter, resume, etc. will not be used for the purpose of determining minimum qualifications.
    • I understand this statement
  4. * Letters of recommendation including confidential letters of recommendation must be received prior to the initial screening date deadline in order for the application to be guaranteed consideration. Applications submitted without letters of recommendation (if required) will be considered incomplete.
    • I understand this statement.
Optional & Required Documents Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
  3. Letter of Recommendation 1
  4. Letter of Recommendation 2
Optional Documents
  1. Transcripts to Meet Required Qualifications
  2. Other Document 1
  3. Other Document 2
  4. Other Document 3

 

 

 

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Job No:
Posted: 12/25/2018
Application Due: 5/6/2019
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