Associate Director of Capital Planning and Budget (#795) Date Posted: 12/07/2018 Type/Department: Staff in Facilities Management Search Status: Interviewing Candidates - not Accepting Applications Apply Now:We are not accepting applications for this position at this time.

Mount Holyoke College invites applications for the position of Associate Director of Capital Planning and Budget.

The College is a private women’s institution of higher education with an enrollment of 2100 students with over 60 buildings comprising approximately two million square feet on a beautiful and historic campus of 175 maintained acres in Western Massachusetts.

Mount Holyoke College has recently announced its commitment to becoming carbon neutral by the year 2037. Therefore, we seek a leader with demonstrated experience implementing sustainability initiatives and ideas; someone who can help implement this goal in the planning and execution of capital projects and facilities management across the College.

Job Purpose:

The Associate Director of Capital Planning and Budget, under the direction of the Director of Facilities Management and Planning, will be responsible for analyzing and assessing the campus condition and capital needs; strategizing, prioritizing, budgeting, and planning capital and non-capital projects; and execution of projects from inception through close out. This position will lead a team of senior College administrators as that team goes about the work of selecting capital projects for new construction, renovation, and repair work for the long and short range. The position will also assist the Director of Facilities Management by preparing and monitoring the Facilities Management operation budget.

This position draws on technical expertise and the capacity to envision, develop, and communicate ways in which the campus facilities can support and help drive the College's strategic plan. At the same time, the position requires different but equally important skills to provide effective oversight, direction and management of construction projects of all sizes involving diverse and specialized skills, large capital investments, and long term impact on the College community.

Core Duties & Responsibilities:

• Manage College project personnel, architect and engineering firms, contractors, and other parties to ensure quality control, code compliance, and adherence to schedules. Oversee project documentation, management reporting, competitive bidding, and value management.
• Schedule, assign, review, and evaluate the work of College project managers and contracted project managers.
• Extensive and regular interaction and communication with project sponsors and stakeholders across campus departments such as Information Technology, Campus Police, Risk Management, Event Services, administrators, and town officials to ensure that all parties are well informed and that work proceeds on schedule with minimal impact to College operations.
• Ensures department needs and standards are met.
• Makes recommendations for improving architectural and engineering details and construction functionality.
• Manages and coordinates all department efforts associated with all non –capital repair and renovation projects.
• Foster department standards for excellent customer service consistent with Facilities Management goals.
• Conducts / supports customer focus groups and feedback sessions as needed to inform scope development and assess project success.
• Benchmark with peers on construction related information as needed.
• Serve as assistant to the Director of Facilities Management working cooperatively with other administrative staff and attend and participate in meetings regarding community wide plans, budgets, policies, and procedures.
• Budget responsibilities include long and short range capital budgets as well as monitoring, making adjustment recommendations, and advising FM personnel on department budget issues.
• Prepare materials for presentations to various groups including senior staff and Trustees, various campus project committees, off campus groups and regulatory agencies.
• Ensure that all work is completed utilizing the highest standards of environmental best practice and sustainability principles.
• It is expected that this position will be the primary back up for the Director of Facilities management on all strategic matters relating to master planning, space planning, project delivery, capital project budget, operational budget and oversight.

Qualifications, Knowledge, Skills, Abilities:

• Strong strategic planning ability, project management and project leadership background.
• The qualified individual will hold an undergraduate degree in Architecture, Engineering, Construction Project Management, general Project Management, or a related field.
• A minimum of 7-10 years of senior level experience in project and program management.
• Demonstrated ability to manage and provide leadership oversight for a variety of projects simultaneously is imperative.
• Institutional experience as an owner’s representative is highly preferred.
• Demonstrated ability to interact effectively with College senior staff, administrators, deans, faculty staff, students, and other key stakeholder in providing excellent customer service to the community is required.
• Knowledge of management techniques, including reporting, budgeting, internal controls, and personnel and performance measures is important as is demonstrated command of business software including a high level of proficiency in Google Apps and Microsoft Office, especially Excel and the ability to create complex spreadsheets and reports.
• Strong interpersonal skills, including tact, diplomacy, and flexibility.
• Excellent writing and proof reading skills.
• Understanding of both the service and stewardship roles of a College Facilities organization.
• Demonstrates sound judgment and leadership in complex, multi-tasked, and rapidly changing situations.
• Must be articulate, able to mediate and collaborate.

A dedicated approach to team building, a good communicator, and a problem solver is essential. Our watch words are Trust, Teamwork, and Constant Improvement. A good sense of humor, and the ability to communicate with all level of constituents is also required.

Physical Requirements:

Willingness and ability to periodically work extended hours, holidays, and respond to emergency calls after hours/weekends.

Ability to move around construction sites and lift and carry 20 pounds including up and down stairs, and occasionally utility structures.

Mount Holyoke College is an Equal Opportunity Employer.

Mount Holyoke College is committed to enriching the educational experience it offers through the diversity of its faculty, administration, and staff members. Mount Holyoke seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, and relevance in a global society. In furtherance of institutional excellence, the College encourages applications from individuals from underrepresented groups, including faculty, staff, and administration of color, diverse gender identities, first generation college students and individuals who have followed non-traditional pathways to college, and individuals with a demonstrated leadership commitment to including diverse backgrounds and perspectives.