Human Resources Clerk/Receptionist

Description

Part-time 20 hours per week, 12 months per year
CSEA-Range 10 $1,287.29 per month
Tentative start date: April 1, 2019
Relocation reimbursement may be authorized. Please contact Human Resources for more information.

Some highlights and details associated with this position:
Work schedule of Monday-Thursday 9:00 a.m. – 2:30 p.m.

Butte College's main campus is located on a 928-acre wildlife refuge and we pride ourselves on being a national college leader in sustainability. Community partnerships matter to us. We work with our K-12 partners to create career pathways for students to seamlessly move from high school to Butte College coursework or credit to transfer to a four-year university. In fact, Butte College has the highest transfer rate of all California community colleges to California State University, Chico. Butte College contributes to economic development through the Training Place, and the Small Business Development Center.

For 50 years, we have successfully provided a quality educational experience to our students, offering associates degrees and training in career fields including business, medical, law enforcement, welding, automotive, computers, and more.

The ideal candidate will share Butte College's commitment to our mission and values, especially our commitment to educating our racially and socio-economically diverse student population. We currently enroll around 16,000 students annually, many of whom are from racially minoritized populations. 56% of Butte College students are white, 27% are Latinx, 6% are Asian, 2% are African American, 1% are Native American, and 5% are multi-ethnic. As a Hispanic Serving Institution (HSI), Butte College understands that it has a great responsibility to the educational attainment and economic well-being of our surrounding communities.

The successful candidate will join a campus community that demonstrates its commitment to student equity by supporting ongoing professional development for students, faculty and staff. These opportunities include a Cultural Awareness Community of Practice, FAIR Classrooms, active Diversity and Student Equity Committees, support for our undocumented and AB 540 students, a robust set of culturally responsive programs and events, and conferences related to equity-mindedness and supporting the success of our diverse students.

OVERVIEW:
Under the direction of an administrator, performs a variety of routine clerical duties on a daily basis and performs special projects that are assigned by the Human Resources staff which are on a strict deadline; assists the Human Resources staff with administrative, procedural and clerical detail.

DISTINGUISHING CHARACTERISTICS:
Positions in this class perform the full range of duties under general supervision and may be assigned clerical work involving several routines specific to Human Resources which may be specialized or more complex and may require semi-advanced skill. Positions assigned to this class work with less supervision, are required to work semi-independently and must have the ability to understand the confidential nature and sensitivity of the work being performed in a Human Resources environment. Generally, changes in work procedures are explained in advance, as they arise. The position must exercise good judgment and initiative within general guidelines while performing the full range of duties assigned to this classification.

Representative Duties

The duties recorded below are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related or a logical assignment to this class. The essential duties of the class are indicated with an asterisk *.

  1. Performs a wide variety of clerical and computer work related to the programs and services administered by Human Resources. These may include, but are not limited to, working with various database systems, including an HRIS system and an applicant tracking system*
  2. Types letters, memorandums, reports, bulletins, handbooks, questionnaires, contracts and other materials from drafts, templates or verbal instructions*
  3. Serves as receptionist and first point of contact: greets and assists staff, students, faculty, administration and the general public*
  4. Compiles information from various sources and types on a variety of forms*
  5. Reviews documents for accuracy, completeness, and conformance to established procedures*
  6. Maintains the Department of Human Resources' general e-mail account; researches and responds to general inquiries, requests for job applications, status of submitted applications and recruitment process, etc*
  7. Sorts and maintains accurate filing systems to include but are not necessarily limited to: personnel action (P-1's) notices; maintaining personnel files, processing, verifying appropriate documentation and filing I-9 Forms; employment applications; and recruitment documents, etc*
  8. Responds to inquiries and provides information concerning standards, procedures and programs; stays current on Human Resources policies and procedures*
  9. Answers telephone lines; provides information and assistance to callers; takes messages; routes/transfers calls to appropriate staff and/or departments*
  10. Screens, prioritizes and routes incoming mail and routes and/or delivers various inner-campus mail*
  11. Classifies and posts information and keeps a variety of records while maintaining confidentiality*
  12. Operates a variety of office equipment to include: computers, typewriters, copiers, fax, printers, scanners and multiline phones/voicemail, etc*
  13. Orders, stores and replenishes printing/copying supplies and materials
  14. Assists with recruiting activities, including but not limited to coordinating and scheduling interviews, screening applications for completeness and preparing documentation for hiring committees
  15. May serve on a variety of District committees as requested
  16. May perform other duties as assigned
Qualifications/Requirements

MINIMUM QUALIFICATIONS:

EDUCATION/EXPERIENCE:

  • Graduation from high school, G.E.D. or the equivalent*; AND
  • One (1) year of experience closely related to the duties and responsibilities of this class.

*High School education equivalency equals an adult education diploma or four (4) years of full-time, paid work experience.

DIVERSITY QUALIFICATIONS:

  • Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff.
DESIRED QUALIFICATIONS:
  • Two (2) years of clerical, receptionist or general office experience.
  • Experience in an environment where confidentiality is critical

KNOWLEDGE, SKILLS AND ABILITIES:
May be acquired through education, training and/or experience.
Knowledge of: modern office practices and procedures; Human Resources programs and practices; appropriate business language/grammar usage; receptionist's duties, telephone systems and record keeping/filing techniques; and applicable software programs such as Word, Excel, Outlook, etc.
Skills and Ability to: communicate and cooperate with other departments, faculty, staff, students, other colleges, organizations and the general public and provide information pertaining to the area and/or the department regarding policies, procedures and/or other pertinent information; maintain confidentiality and use discretion regarding sensitive personnel matters; maintain clerical records; file accurately; prepare reports; learn and interpret rules and regulations; follow oral and written instructions; establish and maintain cooperative working relationships with those contacted in the course of work; read and write at the level necessary for successful job performance; perform clerical and mathematical work with speed and accuracy; utilize keyboarding skills commensurate with the required functions for this position; operate various office equipment including computers, typewriters, calculators, fax machines, copiers, printers, etc.; accurately research various information; spell correctly; and prepare related reports.

Supplemental Information

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES: No assigned permanent staff to supervise. May train and provide work direction to student and short-term employees. PHYSICAL EFFORT: Normal office environment. Some lifting of heavy binders and reams of paper. CONTACTS:Faculty, staff, administrators, students and the general public. WORKING CONDITIONS:Normal office environment.

PRE-EMPLOYMENT REQUIREMENTS:
  1. The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired.
  2. Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis.
  3. As a condition of employment the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility. If you should be offered this position you will be asked to sign a payroll deduction form which will authorize the District to deduct the fee charged by the DOJ from your first paycheck.
The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position.
Butte-Glenn Community College District is an Equal Opportunity Employer.

-------------------------------------------Application Instructions------------------------------------
ALL APPLICANTS, INCLUDING CURRENT BUTTE COLLEGE EMPLOYEES, MUST SUBMIT ALL REQUIRED DOCUMENTS WITH THE ONLINE APPLICATION IN ORDER TO MOVE FORWARD IN THE RECRUITMENT PROCESS. If you are applying under Equivalency for the education minimum qualification, please attach a document titled Equivalency using the "Transcript" drop down file type located in the attachment section of the application.


REQUIRED ATTACHMENTS
All on-line attachment types require that you attach a document.

COVER LETTER:
Please describe in your cover letter how your past experience and qualifications meet the needs of this position.

RESUME OR VITA:
Please submit this as an attachment, not as a text resume within the application.