Job location: Campus - UHealth/Miller School of Medicine

Employment Type: Full-time
Posted data: 2018-11-28
Req: R100027912

Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

Where Excellence Meets Purpose

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful purpose to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value.  Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The University has been named on Forbes's Best Employers list for two consecutive years, and is the only university in Florida to receive this honor.

• Under the guidance and supervision of the CME Manager, plan and coordinate Continuing Medical Education (CME) symposia and courses from inception and evaluation to completion of final reports
• Assist in preparing ACCME annual report, PARS and other special reports as required to maintain up-to-date accreditation
• Participate in meetings between program director and CME Manager on a regular basis to meet on and communicate program information and planning
• Assist in streamlining course planning processes by proposing new ideas and building in new tools to better-utilize the systems used by the Division
• Serve as the first point of contact for all vendors
• Complete payments and controls expenses by receiving, processing, verifying and reconciling invoices
• Consistently record detailed course expenses and income to ensure fiscal success including, but not limited to, creating purchase orders, sending payments to accounts payable, payment follow up with accounting and vendors and vendor invoice processing and payment
• Process speaker honoraria and travel reimbursement for each course
• Work closely with the CME manager to enter all course information into dashboard budget and in the respective course folders in the CME electronic shared drive; use existing systems/programs to effectively maintain records
• Assist CME Manager in executing negotiated hotel contracts including room rates, determination of date availability and meeting room space, food and beverage selections, group concessions, hotel deposits, rooming list management and assisting the CME Manager in the review and processing of the final hotel invoice
• Liaise with external vendors to execute promotional events and campaigns
• Plan and execute initiatives to reach the target audience through appropriate channels (social media, e-mail, TV etc.)
• Coordinate and compile program content for brochures and course collateral including objectives, faculty information, agenda, hotel information, CME-required elements and registration information
• Create, maintain, expand and scale CME and course websites
• Undertake individual tasks of each course’s marketing plan as assigned
• Manage on-site registration desk and assign registration duties/tasks to staff
• Arrange pre-event and onsite logistics to ensure delivery and set up of event functions including general sessions, workshops, dinners and special events, shipment coordination and distribution of meeting materials/registration packets, etc.
• Prepare the course syllabus for printing including appropriate CME elements for each course
• Perform any other course coordination duties as assigned

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Office, including Word, Excel, PowerPoint and Publisher
• Excellent analytical, communication, organizational, interpersonal and public speaking skills
• Outstanding multi-tasking and problem-solving skills to ensure multiple and complex projects are accomplished successfully and on time in a fast-paced environment
• High-quality customer service skills
• Ability to enter and verify information accurately and efficiently with attention to detail
• Ability to travel locally for various CME events and stay at designated venues for duration of activity
• Ability to engage and assist and to work closely with faculty, administration and outside agencies with minimal supervision
• Ability to be self-directed as well as collaborative to work effectively as a member of a team
• Strong typing ability of a minimum 45 wpm

Experience

• Approximately 3 years of related work experience and a Bachelor’s degree in Business, Communications, Education, Health Science, Public Health, Nursing or a related field is required
• Flexible work schedule to accommodate attendance at meetings on the weekends and during the week.  The position requires adaptability and flexibility to altering demands and work hours.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c104