Job Title Secretary II, Admissions & Registration
Job ID 998166
Location InterAmerican Campus
Full/Part Time Full-Time
Regular/Temporary Regular


Job Details



Job Family
STAFF - Support Non-Exempt (SNE)
Grade
09
Salary
$14.79 - $18.49
Department
Admissions & Registration
Reports To
School Director, Associate Dean, College-wide Director and/or Assistant Vice Provost
Closing Date
Open Until Filled
FLSA Status
Non-Exempt


Job Summary


Provides administrative support to a School Director, Associate Dean, College-wide Director, and/or an Assistant Vice Provost.


Duties & Responsibilities

• Compiles and processes information for analysis as requested
• Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor
• Answers telephone, screens callers, relays messages, and greets visitors
• Maintains calendar, correspondence, and supplies
• Opens, sorts, and screens mail and prepares outgoing mail
• Maintains time and attendance records as assigned
• Prepares or acts as back-up preparer for on-line payroll as needed
• Establishes and maintains filing system for the designated area
• Prepares correspondence, proposals, and reports
• Interviews, assigns, trains and supervises student assistants assigned to the Department
• Assists with record keeping and monitoring of departmental expenditures to include department requisitions, charge card purchases and blanket orders
• Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text data and graphics
• Handles highly confidential information
• Performs other duties as assigned

Minimum Requirements

• Associates degree and two (2) years of successful secretarial/clerical experience in an office setting; or three (3) years of advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of experience and training
• All degrees must be from a regionally accredited institution
• Knowledge of College policies and procedures
• Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator)
• Knowledge of office practices and procedures
• Ability to type 40 wpm
• Ability to pass an MDC Assessment Exam
• Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, students and customers
• Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manual
• Ability to write routine reports and correspondence
• Ability to make arithmetical calculations such as addition, subtraction, multiplication and division
• Ability to speak effectively before groups of customers or employees of organizations
• Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff
• Ability to work a flexible scheduled that may include evening and weekend assignments

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