Job description

JOB NO.: 96833-AS

Work Type: Staff-Full Time


Location: Madison

Categories: Grant, Research, Contract Management, Management/Supervisory

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 96833-AS

Working Title: Contracts Manager


FTE: 100%

Anticipated Begin Date: FEBRUARY 01, 2019

Term: This is a renewable appointment.

Advertised Salary:

Minimum $70,000 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelor's Degree required. Advanced Degree preferred.

Minimum number of years and type of relevant work experience:

Well-qualified candidates will have the following preferred work experience:

1. Two or more years of research administration experience.
2. Knowledge of applicable University, State, Federal and Non-Federal fiscal and administrative rules, regulations and procedures.
3. Experience in contract negotiation or ability to learn contract negotiation skills.
4. Knowledge of, or ability to learn, electronic research administration forms, procedures, and
submission through electronic interfaces (e.g. PeopleSoft).
5. Knowledge of supervisory procedures and techniques.
6. Excellent written and oral communication techniques including presentational skills.
7. Knowledge or ability to learn UW-Madison's policies and procedures for administering extramural support.
8. Knowledge of University, State, Federal, and non-Federal rules and regulations.
9. Excellent organizational and time management skills.
10. Ability to work collaboratively, build consensus, and maintain effective working relationships.

License or certificate:

Position Summary:

The University is a preeminent center for discovery, learning, and engagement with open forms of access to citizens from every background. UW-Madison creates a welcoming, empowered, and inclusive community while preparing current and future generations to live satisfying, useful, and ethical lives. In partnership with the state and with colleagues around the world, the university's faculty, staff, and students identify and address many of the state's and the world's most urgent and complex problems.

UW-Madison ranks as one of the most prolific research universities in the world, placing third among American universities for research expenditures. In addition, it receives over $1.0 billion each year in sponsored projects awards. UW-Madison submits over 4,000 proposals each year, requesting over $2.5 billion in funding. Research and Sponsored Programs (RSP) manages about 15,000 active projects valued at over $4.0 billion.

The University of Wisconsin-Madison seeks a professional, experienced, highly organized individual with outstanding communications skills for the position Contracts Manager. The Contracts Team reviews and negotiates agreements that provide sponsored project funding to UW faculty and staff. The review and negotiation processes ensure that the interests of the PI, the University, and the State are all adequately protected and that the legal obligations of the agreement do not conflict with the University's research mission or its policies. Typical areas for negotiation include intellectual property rights, indemnification, mitigation of publication restrictions, ownership of data, and terms of payment. These terms may originate in a contract written by the sponsor or in the University's Standard Research Agreement. Terms could involve Federal Acquisition Regulations (FAR clauses) or may be written from scratch and customized to the sponsoring agency's interests. The RSP Contracts Team also oversees the preparation of outgoing service agreements and non-monetary agreements. The RSP Contracts Manager reports to the Assistant Director Contracts, RSP.

The RSP Contracts Manager has primary responsibility for the day-to-day operations management and staff supervision of the contracts area of RSP. This includes: coordinating and overseeing the technical activities of 9 full-time permanent staff, specifically in the review of contracts, grants, and other agreements, award modifications; segregated account creation for sponsored awards, monitoring regulatory compliance; working to integrate pre- and post-award activities/processes; and assisting the RSP Management Team in planning, developing and implementing approaches, including "service-oriented" training and outreach, to accommodate changes in policies, procedures and practices affecting grants management operations.

Additional Information:


Kelly Marks
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

To be considered, applications must be submitted online. Please click on the "Apply Now" button to start the application process. You will be required to upload a cover letter and resume.

Your resume and cover letter should include all relevant education and/or work experience as it relates to this position, where it was performed if applicable, and should specifically address your experience in: research administration, experience interpreting policy and procedures and contract negotiations, and examples of how you maintain effective working relationships while providing exceptional customer service. Cover letters will be used as a writing sample and to determine the best qualified applicants.

Salary will be determined based on skills and experience.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Dec 4 2018 Central Standard Time

Application Close: Jan 6 2019 11:55 PM Central Standard Time





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Job No:
Posted: 12/22/2018
Application Due: 2/20/2019
Work Type: