Job description

JOB NO.: 97000-AS

Work Type: Staff-Full Time


Location: Madison

Categories: Communications, Editing, Development, Alumni Affairs, Office & Administrative Support

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 97000-AS

Working Title: External Relations and Special Projects Coordinator


FTE: 100%

Anticipated Begin Date: FEBRUARY 01, 2019

Term: This is a renewable appointment.

Advertised Salary:

Minimum $72,814 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelor's degree required, preferably in business administration, communications, corporate or related field;
Graduate degree strongly preferred

Minimum number of years and type of relevant work experience:

* 1 to 2 years professional work experience with emphasis on communication, relationship building, program management, and ability to work within a complex organization
* Ability to manage a large number of tasks, projects, and complex schedules
* Ability to effectively communicate between the Dean and other key staff while earning the trust of both
* Ability to take and give direction
* Exudes confidence, enthusiasm, and analytic skill in collaborating with the Dean on problem solving, providing honest feedback
* Excellent administrative, collaborative and time management skills with attention to detail
* Ability to work in a team and independently
* Demonstrated experience working with leaders to implement both small and large scale projects
* Strengths in organization, prioritization, multitasking, follow-up, and reasoning/logic
* Demonstrated experience building and maintaining sustainable relationships with internal and external constituents
* Ability to handle multiple responsibilities and deadlines including unexpected situations professionally
* Excellent interpersonal, public relations, written and verbal communication skills to engage stakeholders, including faculty and staff, individuals in the corporate sector, alumni and donors
* Strong interpersonal, writing, and public speaking skills are required as is a demonstrated track record of advancing accountability, aligning divergent interests, and fostering cross-functional collaboration
* Positive attitude, strong work ethic, and high level of professionalism

License or certificate:

Position Summary:

The External Relations and Special Projects Coordinator (ERSPC) reports to the Dean of the School of Nursing (SoN) and supports efforts to effectively position the SoN in meeting its mission, vision and strategic goals. The ERSPC frequently serves as a point of contact for external constituents and stakeholders including corporate partners and legislative staff, alumni, and prospective students. This position also facilitates the completion of special projects as directed by the Dean and/or the Executive Leadership team.

Additional Information:

Knowledge, Skills, and Abilities:
* Must be an excellent writer and editor, well experienced with AP Writing Style and the ability to develop print collateral using outside designers.
* Ability to collaborate in identifying needs, developing goals, and articulating creative concepts and rationale
* Strong organizational, project management, and problem-solving skills to plan, set priorities, and managing multiple projects
* Demonstrated interpersonal, verbal, and written communication skills, including exceptional grammatical, spelling, and proofreading skills
* Team player who is highly motivated and a self-starter, with an ability to inspire and persuade others
* Must be willing to work flexible hours with some weekends and evenings
* Commitment to inclusive excellence

Additional information:
The mission of the University of Wisconsin-Madison School of Nursing is to develop leaders for the profession and society-making discoveries, enhancing systems, and improving health through research, education, and practice. Established in 1924, the School of Nursing is the leading nursing research institution in Wisconsin. Our impact is global, through the sustained leadership of our faculty, students, and alumni.

Diversity and inclusion are primary values for the School of Nursing and are integral to our strategic goals and initiatives. We seek candidates with an awareness of and commitment to principles of diversity and inclusion across all spectrums. Our school is committed to continuously increasing the cultural competence of its faculty and staff through school-wide educational opportunities.


Dundee McNair
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

To begin the application process please click on the "Apply Now" button. Application materials must include a cover letter referring to Position Vacancy Listing #97000, a resume and names and contact information of three references. All documents must be saved as one complete file then uploaded as one file.

A criminal background check will be conducted prior to hiring.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Dec 19 2018 Central Standard Time

Application Close: Jan 16 2019 11:55 PM Central Standard Time





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Job No:
Posted: 12/22/2018
Application Due: 2/20/2019
Work Type: