Patent Coordinator

Job description

Hyde Park Campus

66653 Polsky Center

About the Unit
The Polsky Center brings the power of ideas in the laboratory, classroom and community to the world. Through education, resources, and programs, the Polsky Center commercializes discoveries, partners with companies, and attracts venture capital. The Polsky Center runs a top-ranked business accelerator, the Edward L. Kaplan, '71, New Venture Challenge, which has helped launch more than 200 companies worldwide that have gone on to achieve more than $9 billion in value and raised over $600 million in funding. For more than two decades, the Polsky Center has pioneered leading entrepreneurship education coursework at Chicago Booth with a strong focus on “learn by doing.” It operates a 34,000 square-foot, multi-disciplinary co-working space called the Polsky Exchange; an Innovation Fund that invests in early-stage ventures; and a state-of-the-art Fabrication Lab for prototyping new products. Finally, the Polsky Center manages the University of Chicago's technology transfer function that manages all University-based intellectual property originating from faculty research and discoveries, which can be licensed to industry partners and investors.

Job Information

Job Summary:

As an integral part of the Polsky Center's technology transfer team, the patent coordinator is a support staff member who handles all aspects of the invention disclosure management and reporting process. This individual manages all patent and license related docketing related to an intellectual property portfolio. This person assists with patent prosecution and license agreement activity within the portfolio to support commercialization efforts. Be responsible for meeting and monitoring the satisfaction of government compliance for intellectual property within the assigned portfolio.


  • Review and manage patent-related correspondence. Create and maintain the patent docket, correspond with law firms, and coordinate with the technology transfer team and licensees to ensure that deadlines are met. Review and approve all legal bills.
  • Manage the ongoing administration of license agreements: monitor status of agreements, create and maintain license docket, maintain files, correspond with licensees to monitor compliance with agreements. Monitor cash flow from licensees for amount and timing.
  • Identify, review, and manage all government and private sponsor compliance requirements and timelines through and other federal and non-federal websites.
  • Enter and manage invention disclosures, guarantee compliance with University requirements, document appropriate information in University databases. Coordinate and document disclosure elections and releases.
  • Assist technology transfer team with marketing campaigns, mailings, databases, and related correspondence.
  • Assist technology transfer team by establishing and maintaining direct and independent relationships with legal counsel, licensees, and colleagues
  • Participate in special projects to continuously improve business processes throughout the department
  • Maintain and produce enterprise-wide reports as requested.

  • Understanding of university technology transfer
  • Experience with legal documents, specifically intellectual property. A background as a paralegal or experience in similar roles likely to be useful.
  • Excellent computer skills; knowledge of Inteum a bonus
  • Attention to detail with clear understanding of how to prioritize workload appropriately
  • Excellent interpersonal, verbal and written communications and analytical skills
  • Ability to work well under pressure and manage multi-task projects required
  • Excellent customer service and relationship skills
  • Ability to work independently with a high degree of initiative
  • Ability to work as part of a team
  • Ability to maintain confidentiality

Additional Requirements

Education, Experience, or Certifications:

  • Bachelor's Degree required
  • Advanced Degree preferred

  • Experience in university technology transfer preferred
  • At least 2 years of related work experience required

Required Documents:
  • Resume
  • Cover Letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 12/22/2018
Application Due: 2/20/2019
Work Type: