Operations Assistant

Job description

Hyde Park Campus

90717 Residential Properties

About the Unit
Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors and visitors.

Job Information

Job Summary:

Residential Properties (RP) is a professional unit within Facilities Services (FS) tasked with operating the University's faculty, staff, and graduate student housing in the Hyde Park Kenwood-Woodlawn neighborhoods. The Operations Assistant, Residential Properties supports various aspects of property management and customer relations for a 400 -plus unit residential portfolio. The Operations Assistant will support and collaborate with the Assistant Director, Property Manager, Janitors, and support personnel within FS.

Residential Properties support the University of Chicago's mission of research, learning, teaching and community service. The University's ability to recruit and retain students, staff and faculty depends in part on the housing opportunities RP makes available. We are charged with maintaining the highest possible occupancy level while providing excellent customer service to residents desiring to remain and renew their leases, transfer, or move-in.


The Operations Assistant provides a wide range of support in the following essential functions:

  • 25% - Customer Service - Greet customers in the reception area; triage emails and telephone calls for action; ensure all inquiries are answered and/or routed appropriately and in a timely manner; interpret requests and help implement action. Handle routine tasks and provide accurate information to internal and external clients in a welcoming, knowledgeable, courteous, and professional manner. Direct non-routine resident requests to the Property Manager.
  • 50% - Operations and Leasing - Learn, augment and implement current leasing policies. Verify student eligibility, , , process vacancy notices and transfers for current residents, coordinate apartment showings. Provide accurate data entry for graduate student leasing applications/renewals, monthly rental payments. Process housing deposits, rent payments, tenant rent statements, tracking accounts receivable, and sending late payment notices. Assist with processing parking requests and lease auditing.
  • 25% - General Office Duties - Provide general office support, including, but not limited to, sign-out/in logs, copying/scanning/filing documents, distributing mail, and receiving deliveries. Other general duties may be assigned.
  • The incumbent must successfully interact with clients, residents and colleagues, and share overall responsibility for ensuring strong occupancy at University-owned and managed residential properties. In order to assure back up capacity for the other departmental responsibilities, the incumbent will receive training on other key office functions and special projects.

  • Business Acumen
  • Performance and Execution
  • Communications

Additional Requirements

Education, Experience or Certifications:

  • Bachelor's degree in Business Administration, Real Estate or Information Systems, Communications, and/or equivalent combination of education and relevant experience required.

  • Four years of property management or leasing experience, required.
  • Proven experience in managing a fast-paced office environment with professionalism.

Technical Knowledge or Skills:
  • YARDI super user with experience in residential property management, required.
  • RENT Caf super user with experience in residential property management, required.
  • Demonstrated competence with all Microsoft Office products for communications, data collection and manipulations, particularly with Excel, Visio, Outlook and Word. required;
  • Proven ability to communicate effectively with a wide range of constituencies both orally and in writing, required.
  • Ability to maintain high degree of accuracy and accountability for data integrity.
  • Ability to provide excellent customer service in a welcoming, knowledgeable, courteous and professional manner.
  • Ability to successfully maintain perspective and vision under pressure, required.

Working Conditions and Physical Requirements:
  • The work of the office is seasonal, with spring, summer and early fall being extremely busy with apartment turnover and related client activity.
  • The other seasons are less busy with opportunities for planning, reporting, document updates, new initiatives, research, and data management.
  • This position is 7.5 hours each day from 8:30-5:00 p.m. Monday through Friday.

Required Documents:
  • Resume
  • Cover letter
  • List of references

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Pay Scale:


Benefit Eligibility

Pay Frequency

Pay Range
Please refer to Additional Requirements to see the pay ranges

Scheduled Weekly Hours

024- Local 743, I.B.T. Clerical

Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 12/22/2018
Application Due: 2/20/2019
Work Type: