Assistant Director Student Employment

Job description

Hyde Park Campus

59678 Enrollment And Student Advance

About the Unit
For information on Student Employment, please visit

Job Information

Job Summary:

The Assistant Director Student Employment will collaborate with team members in the Department of Enrollment and Student Advancement and additional campus partners to prepare students for jobs and internships. The position will oversee the recruitment and hiring process for ESA student employees, provide one-on-one career advising for undergraduate students, and participate in the development and execution of career-related programming and experiential activities. This position reports to the Senior Assistant Director, Student Employment.


Recruiting (30%):

  • Assist Enrollment and Student Advancement colleagues with the recruiting and onboarding process for student employees in the Offices of Admissions, Career Advancement, and College Aid, including positions such as Student Tour Guides, Admissions Ambassadors, and Student Operations Assistants.
  • Oversee job posting, interview, and hiring processes for these positions.
  • Process internship data recording, payments, and onboarding as appropriate.
  • Provide support to students and employers throughout their academic year and summer experiences.
  • Ensure student interns are accurately tracking their time into the correct University budget accounts via Workday Time and Absence.

Student Support & Advising (25%):
  • Provide high quality career advising to undergraduate students searching for on-campus Student Employment opportunities.
  • This includes providing one-one-one career advising sessions to undergraduates in the various formats such as scheduled appointments, walk-ins, and electronic/virtual support and communication.
  • Maintain regular schedule of one-on-one advising appointments and provide additional advising hours during busiest times of the academic year.
  • Develop metrics for tracking progress against goals and review goals on a bi-monthly basis with internal team and external colleagues.

Reporting / Data Analysis / Presentation (25%):
  • Develop efficient methods to track student data, quantify the success rate of specific workshops, and articulate the value students receive from department services.
  • Ensure that undergraduate students are compliant with the required New Student Employee Orientation.
  • Host bimonthly New Student Employee Orientation sessions.
  • Summarize and present information at knowledge-sharing meetings with team and ESA staff.
  • As needed, attend meetings and deliver presentations to a wide array of audiences, both internal and external.

Programming & Outreach (15%):
  • Develop, organize, and lead professional development programs for students seeking internships/careers.
  • Collaborate with colleagues to create and administer targeted programming to make students successful in their job/internship searches.
  • Support the advancement of College Admissions initiatives.
  • Host campus training sessions and workshops for student supervisors and HR Partners.
  • Support Jeff Metcalf Program's continued growth and create meaningful experiences for undergraduates.
  • Programming also includes working with colleagues to develop and update supplemental materials for programs.

Other Duties as Assigned (5%):
  • General administrative and programming responsibilities including, but not limited to, committee membership, meetings with colleagues, participating in all-hands-on-deck programs and other duties as assigned.

  • Ability to develop strong relationships with a wide variety of constituents, including employers and external partners like donors, alumni, and parents, students, faculty, staff, and senior leadership.
  • Must possess exemplary organizational skills and attention to detail.
  • Strong customer service focus and a high level of professionalism when interacting with internal and external clients.
  • Displays an outcomes-driven and action-oriented attitude in written and verbal communication.
  • Demonstrate University stewardship and serve as a brand ambassador.
  • Communicate effectively and with influence.
  • Exhibit resilience and optimize resources.
  • Ensure decision quality, accountability, and drive results.
  • Display emotional intelligence.

Additional Requirements

Education, Experience, and Certifications:

  • Bachelor's degree required

  • One year of professional work experience is required; an interest in career services, student employment, or recruiting is strongly preferred

Required Documents:
  • Cover Letter
  • Resume
  • References

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

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We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 12/22/2018
Application Due: 2/20/2019
Work Type: