Temporary Administrative Specialist

Job description

Hyde Park Campus

30358 Bus-Deans Office

About the Unit
The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/

Job Information

Job Summary:

Provide administrative support for the Executive Assistant to the Deputy Dean for Faculty of the University of Chicago Booth School of Business, this includes database supports, document creation, travel arrangements and payment processing.

This is a temporary position expected to last 3-6 months.


  • Update faculty recruiting records: updating data, uploading documents, and responding to applicants' e-mails.
  • Create files, reports, and letters from the recruiting database.
  • Copy and distribute candidate files for faculty as needed.
  • Assist with making travel arrangements, ordering meals, and distributing interview schedules for faculty candidates.
  • Assist in closing out annual recruiting season by preparing letters and reports and archiving applications.
  • Assist with greeting and guiding faculty candidates in a knowledgeable, collegial, and professional manner.
  • Process payments and reimbursements for all expenses for the deputy dean's office.
  • Reproduce and distribute materials for Appointments Committee meetings, sub-committees, and outside evaluators.
  • Process highly confidential correspondence to deans and faculty.
  • In the absence of the Executive Assistant, handle Deputy Dean's phone, appointments, and correspondence.
  • Provide reception and telephone coverage for Deans' office staff.

Additional Requirements

Education, Experience or Certifications:

  • Bachelor's degree required.

  • At least three years of administrative support experience required, preferably in an academic environment for senior leadership.

Technical Knowledge or Skills:
  • Proficiency in Microsoft Office (particularly with Word and Excel) required.
  • Excellent customer services skills required.
  • Excellent proofreading ability and interpersonal and organizational skills required.
  • Proven ability to handle multiple tasks simultaneously required.
  • Ability to maintain perspective and work successfully under pressure and deadlines required.

Required Documents:
  • Resume
  • Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/





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Job No:
Posted: 12/22/2018
Application Due: 2/20/2019
Work Type: