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Administrative Specialist

Employer
The University of Chicago
Location
Chicago, IL

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Job Details



Hyde Park Campus

Department
2012760 Surgery-Plastics

About the Unit
At UChicago Medicine, faculty and staff in the Section of Plastic and Reconstructive Surgery are dedicated to caring for patients suffering: covering the entire spectrum of plastic, reconstructive, and aesthetic surgery from breast reconstruction to craniomaxillofacial and microsurgery. Many faculty members are credited with pioneering several highly technical approaches in post-oncologic reconstructive surgery for cancer survivors, hand surgery, craniofacial surgery, and much more. Our plastic surgeons are also prepared to care for patients seeking cosmetic aesthetic surgery. They are committed to working with each patient to achieve the patient's desired outcome. In addition, investigators in plastic and reconstructive surgery conduct rigorous research, particularly in the area of tissue engineering and craniofacial/bone biology. Their work would have widespread implications for individuals with craniofacial defects, such as those caused by trauma or tumor surgery.

Job Information

Job Summary:

The Administrative Specialist performs complex and diverse administrative duties in support of the day-to-day operations of the Section of Plastic and Reconstructive Surgery.

Responsibilities:
  • Serves as a liaison to the University and hospital community regarding administrative issues such as finances, personnel, and communications. Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues. Coordinates office functions, including developing and implementing office procedures and policies. Serves as a resource to faculty and colleagues in interpreting Department, University, and Hospital policies and guidelines. Manages other personnel matters, including the faculty recruitment process.
  • Performs high-level administrative duties in support of Section functions. Monitors faculty expense accounts and advises faculty of problem spending patterns. Receives, processes, and tracks all bills and expense reimbursements. Researches, compiles and analyzes data to create reports, proposals and other documents including but not limited to financial and monthly reports. Composes and edits correspondence and other documents. Maintains and updates Web content. Monitors and orders office supplies. Oversees and maintains the physical office space, ordering equipment repairs and upgrades.
  • Manages special projects, functions, and events related to the Section including visitor applications and orientations, and outreach events as well as the Section aesthetic program. Independently plans and executes the Chicago Breast and Lymphedema Symposium, a multi-day course with over 200 attendees, as well as assists with resident and fellowship recruitment. Works with faculty prior to the course to prepare course materials, coordinates all event-planning details, works with legal on required contracts, and invoices companies after the courses are completed. Coordinates aesthetic patient visits and surgical procedures and/or cases. Manages the website, marketing and outreach for the program. Assists the Section Administrator in setting up processes with Legal, Pharmacy and other related departments in the hospital.
  • Manages continuing medical education (CME) courses, including the completion of CME applications and coordinating all event-planning details. Researches complex scientific information (i.e. Scholarly publications), submits budget applications, and creates learning objectives to include in the CME applications.
  • Other duties as assigned.


Competencies:
  • Excellent oral and written communication skills required.
  • Excellent interpersonal and customer service skills required.
  • Ability to handle sensitive and confidential situations and information with absolute discretion required.
  • Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines required.
  • Excellent problem-solving skills required.
  • Ability to use appropriate resources to resolve an issue required.
  • Ability to follow an issue through to resolution required.
  • Considerable skill in working both independently and as a team member required.
  • Ability to take initiative and organize and complete projects with minimal supervision required.


Additional Requirements

Education, Experience or Certifications:
Education:
  • Bachelor's degree required.


Experience:
  • A minimum of two years of progressively responsible administrative experience required.
  • Experience in a healthcare or academic medical environment, including knowledge in areas of patient advocacy, medical terminology, access, and billing/collections preferred.


Technical Knowledge or Skills:
  • Proficiency with word processing applications and spreadsheets and databases required.


Required Documents:
  • Resume
  • Cover Letter
  • Reference Contact Information

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility
Yes

Pay Frequency
Hourly

Pay Range
Depends on Qualifications

Scheduled Weekly Hours
40

Union
Non-Union

Job is Exempt?
No

Drug Test Required?
No

Does this position require incumbent to operate a vehicle on the job?
No

Health Screen Required?
No

Posting Date
2018-12-10-08:00

Remove from Posting On or Before
2019-06-10-07:00

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time
JR03607

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/

PI106424129

Organization

An intellectual destination

One of the world's premier academic and research institutions, The University of Chicago has driven new ways of thinking since our 1890 founding. Today, The University of Chicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping The University of Chicago at the nexus of ideas that challenge and change the world.

A transformative education

Our education empowers individuals to challenge conventional thinking in pursuit of original ideas. Students in the undergraduate College broaden their perspectives on world issues in the rigorous Core curriculum. Graduate programs through our four divisions, six professional schools, and the Graham School of Continuing Liberal Arts and Professional Studies transform scholars into leaders and grant access to professors often lauded as some of the world's greatest thinkers.

Groundbreaking research

With a commitment to free and open inquiry, our scholars take an interdisciplinary approach to research that spans arts to engineering, medicine to education. Their work transforms the way we understand the world, advancing fields of study, and often creating new ones. Generating new knowledge for the benefit of present and future generations, The University of Chicago research has had an impact around the globe, leading to such breakthroughs as discovering the link between cancer and genetics, establishing revolutionary theories of economics, and developing tools to produce reliably excellent urban schooling.

A commitment to enrich society

Located in one of the world's greatest cities, The University of Chicago is enriched by and invested in the community we call home. As the second-largest private employer in Chicago, our talented faculty, physicians, and staff comprise a dedicated team committed to the mission of the University.

We partner with our South Side neighbors on innovative initiatives with local benefits and replicable outcomes for urban universities everywhere. Meanwhile, our research and ideas have broad impact, crossing borders to drive international conversations. The same is true of our diverse and creative students and alumni, who found businesses, create masterpieces, and win Nobel Prizes.

In all we do, we are driven to dig deeper, push further, and ask bigger questions—and to leverage our knowledge to enrich all human life.

Working at The University of Chicago

The University of Chicago is a vibrant community of people dedicated to the pursuit of excellence in education and research. One of the largest employers in the metropolitan area, the University employs 10,000 diverse and talented individuals who come to work here from all over the world. The University's location in the heart of an urban environment provides many cultural offerings as well as opportunities to engage with the local community.

We invite you to find out more about the many advantages of working at The University of Chicago.

Our Location: Hyde Park

The Hyde Park community is rich in tradition, culturally diverse, and brimming with art, music, and entertainment opportunities. Find out more about living and working in the Hyde Park area.

Our Benefits: An Overview

The University offers a wide array of competitive benefits, learning opportunities, and additional services to our employees. Find out more about how working at the University of Chicago could benefit you.

University of Chicago Facts:

  • 5,860 undergraduate students
  • 9,866 graduate, professional, and other students
  • 160,000 alumni world wide
  • 2,274 full time faculty
  • 7,164 staff
  • 49 majors and 40 minors in the undergraduate College
  • 5 divisions and 6 professional schools for graduate study
  • 99 Nobel Laureates
Company info
Telephone
773-834-8997
Location
6054 S Drexel Ave
Chicago
IL
60637
US

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