Assistant VC-Academic Affairs and Chief of Staff
UC San Diego
Assistant VC-Academic Affairs and Chief of Staff
Filing Deadline: Mon 1/21/2019
Salary Range: Commensurate with Experience
Academic Affairs is the largest of the vice chancellor areas at UC San Diego. Led by the Executive Vice Chancellor (EVC), it is comprised of seven academic divisions and schools, six undergraduate colleges, Institutional Research, The Library and University Extension. The vice chancellor area also includes academic support units (The Teaching and Learning Commons, The Center for Digital Learning), as well as The Preuss School UCSD and the units under the purview of the Vice Chancellors-Student Affairs and Equity, Diversity & Inclusion. Academic Affairs annually manages expenditures in excess of $750M, 2.7M ASF of space and employs over 13,500 academic, staff and research employees. The Office of the EVC is responsible for policy and procedure communication and implementation, resource administration, training and guidance, and program development for administrators, faculty, and staff within the EVC areas.
Under the general direction of the Executive Vice Chancellor (EVC) and serving as the EVC’s Chief of Staff, the Assistant Vice Chancellor-Academic Affairs and Chief of Staff (AVC-AA) is a strategic advisor to the EVC providing expertise and counsel in all areas within the EVC's purview. AVC-AA provides senior executive-level oversight and coordination to implement the directives and initiatives of the EVC, and contributes to the advancement of campus-wide initiatives.
The AVC-AA drives the agenda of the EVC, ensuring the EVC’s ability to achieve consensus and collaboration in leading the entire Academic Affairs portfolio and contributing to the leadership of UC San Diego. Works directly with the Assistant Chancellor and Chief of Staff, Vice Chancellors and other senior leaders to address and resolve issues that affect the success of UC San Diego. Functions with a high degree of autonomy and responsibility for identifying objectives, formulating strategies, coordinating resources, reporting outcomes and leading people to achieve objectives. The AVC-AA is the EVC’s liaison to the Advancement and University Communications functions, contributing to fundraising and stewardship objectives and the campus’ strategic communications.
The AVC-AA is a participating member of the EVC’s leadership team and works independently or in collaboration with others to develop issue briefs and policy and operational analyses related to issues with wide-ranging and significant impact, both present and anticipated. Manages important and sensitive issues in collaboration with the offices of the Chancellor, Vice Chancellors and Deans, provides counsel and support to campus senior leadership and facilitates the communication and implementation of decisions and strategies in handling of campus-wide issues. The AVC-AA, maintains strict confidentiality of privileged information, and performs a wide variety of professional level duties that require tact, sensitivity, creativity, independent judgment, diplomacy, discretion, and flexibility. The AVC-AA represents the EVC to internal and external constituencies, and is charged with decision-making on behalf of the EVC. The AVC-AA speaks on behalf of the EVC and makes binding commitments.
This position is designated “Confidential” within the meaning of the Higher Education Employer- Employee Relations Act.
• Thorough knowledge of the legal constraints and opportunities for higher education in the State of California and through Federal programs and regulations. Superior knowledge of academic governance, instructional, and research programs. Experience in developing and implementing policies and procedures.
• Thorough knowledge of the organizational environment of higher education and large research universities to understand client priorities, issues, motivations and constraints. Extensive knowledge of university policies and procedures, particularly involving academic appointments and program reviews. Knowledge of UC San Diego policies and procedures strongly preferred.
• Thorough knowledge of organizational processes, protocols and procedures. Demonstrated ability to effectively represent and coordinate organizational strategy and administrative initiatives with campus senior-level management, Office of the President, and external contacts such as governmental representatives and the media.
• Excellent consulting, relationship building and strategic thinking skills. Demonstrated ability to serve effectively as a member of the EVCAA management team. Includes demonstrated skill in participating effectively in team settings, helping to generate consensus, discussing policy and strategic planning for a major organization, and following up on decisions. Proven ability to represent the University’s best interest at all times.
• Excellent ability to establish mission and goals at the macro-level; to lead subordinate management to develop goals in alignment with mission. Demonstrated strong negotiation, mediation, and decision-making skills. Outstanding speaking and listening skills. Demonstrated ability to generate consensus in group settings. Ability to speak and present clearly before large and small audiences with confidence.
• Sophisticated leadership abilities to establish department goals, and motivate and influence others to achieve. Very strong, effective supervisory skills and demonstrated ability to provide leadership that motivates and promotes team-building and creates a positive work environment. Demonstrated superior skill to provide leadership in addressing complex and sensitive problems and matters.
• Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Proven ability to read all manner of communications and reports and analyze critically for impact.
• Demonstrated experience with a wide range of computer software, including relational databases, financial modeling, spreadsheet and word processing applications
• Master’s degree in business or public administration, or equivalent knowledge and experience.
• Demonstrated ability to work independently and organize and establish job priorities to meet deadlines and constantly changing priorities
• Demonstrated outstanding writing skills. Ability to clearly and accurately express substance and nuance in both oral and written communications.
• Demonstrated skill in communicating issues clearly and gathering information through appropriate consultation with a wide variety of constituents.
• Proven ability to use discretion, exercise good judgment, and maintain strict confidentiality.
• Proven ability to work with diverse populations at all levels of the organization, including faculty, senior administrators, legal representatives, and external agency representatives.
• Background check required.
• Duties may require direct contact and/or supervision of children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.
Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce.
This position is eligible for full benefits first day of hire:
a) Health/Dental/Vision Insurance.
b) Vacation/holidays (18 vacation days & 13 paid holidays a year).
c) Work/Life Balance.
d) UC Retirement Plan.
For more information about UCSD Benefits please visit https://blink.ucsd.edu/HR/benefits/index.html and UCSD Work/Life visit https://blink.ucsd.edu/HR/benefits/work-life/quality-index/index.html.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html