American River College

 

Student Personnel Assistant - Student Services

Job Posting Number: C00787P

Salary: $3,695.23 per month

Closing Date: January 14, 2019

 

Complete job description and application available online at: http://jobs.losrios.edu/postings/10020

 

Position Summary

Under general supervision of assigned manager/supervisor, serves as a staff assistant in providing student services and information on college programs in one or more of the following areas: Admissions and Records, and/or Matriculation. [For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting Job Descriptions click here].

 

This position reports to the Supervisor of Records and Admissions and will be located in Enrollment Services on the ARC Main Campus. This Student Personnel Assistant (SPA) will oversee students and temporary staff, generate reports to maintain accountability and accuracy and may be called upon to assist in outreach and recruitment efforts off site. Staff in this role will coordinate with the SPA in Workforce, the Workforce Instructional Services Assistant and Enrollment Services to ensure each stage of the process is overseen by staff with the same general qualifications and job skill. This position will enroll students, enter grades, reconcile rosters, provide accountability reports for enrollment activities pertaining to apprenticeship and interface with District Office, Instructional and Workforce personnel t provide information as needed on the status of enrollment activities for fiscal reporting.

 

Primarily responsible for the continuous training of enrollment staff involved with apprenticeship process including: application processing; enrollment; entering grades; and supporting apprenticeship training centers in conjunction with Workforce personnel on CCCApply to assist in transitioning away from paper applications.

 

This position is assigned to the Admissions and Records department.

 

Los Rios Community College District offers competitive salaries and a very comprehensive employee benefits package to include medical insurance, CalPERS retirement, and opportunities for additional insurance and financial investments.

 

Full-time, twelve-month employees receive 17 days of annual paid holidays, 15 days’ vacation yearly (with increases after 5 & 10 years) and 8 hours of sick leave per month. Los Rios also offers extensive professional development opportunities with the district and financial support and/or paid time off to complete external academic studies. (See full LRCEA contract agreement details)

 

Assignment Responsibilities

TYPICAL DUTIES:

● Oversees students, peer assistants, and temporary staff.

● Maintains confidentiality of information and materials.

● Serves as a resource person to students and staff.

● Develops forms for office use.

● Performs general office duties such as filing, maintaining records, answering the phone, and making appointments.

● Prepares periodic reports.

● Provides assistance in coordination of budget requests and allocations.

● Transmits data to the central district computer.

● Attends appropriate conferences, workshops, and staff meetings as assigned.

● Recruits, interviews, hires, and trains student aides and temporary staff for registration, orientation, and office work.

● Maintains timesheets and tracks budget for student aides and temporaries.

 

ADMISSIONS & RECORDS (Typical duties plus): 

● Distributes program information materials, catalogs, and brochures.

● Prepares and updates lists of information and resources available.

● Answers routine questions regarding program requirements.

● Interprets program regulations and assists students in obtaining needed support services.

● Maintains bulletin boards, display racks, and other visual displays.

● Provides program assistance to individual students, staff, and faculty.

● Assists in performing high school liaison duties including participation in college day/night programs and routine visits to feeder high schools.

● Assists with business liaison duties including participation in Ed/Career Fairs and on-site registrations at our off-campus locations.

● Collects information about students using records and tests.

● Assists in coordination of veteran’s benefit programs for students.

● Provides assistance in coordination and planning for activities in the Reentry/Women’s Center.

● Compiles and studies occupational, educational, and economic information to assist students in making and carrying out vocational and educational objectives.

● Generates and monitors bulk mail.

● Provides assistance in coordinating efforts for advertising (signs, newspaper ads, press releases, TV).

 

MATRICULATION (Typical duties plus):

● Develops and distributes information packets to high school principals and counseling departments announcing each semester’s registration procedure.

● Distributes early application packets to high schools and at special events.

● Coordinates student retention projects.

● Coordinates phone calls for the purpose of recruitment / retention / persistence.

● Keeps staff informed about enrollment management activities.

● Answers tutoring questions and schedules student appointments with tutor.

● Hires, schedules, oversees, and collects timesheets for all tutors.

● Proctors make-up tests.

● May assist with Disable Students Programs and Services (DSP&S) note taking, tutoring, and test proctoring during summer session.

● Logs hours of tutors and tutees.

● Collects and evaluates information about students referred by faculty for early alert services.

● Provides students with assessment information and directs them to appropriate campus services.

● Operates computerized assessment systems.

● Scores tests using computer scoring systems.

● May assist with administering diagnostic, placement and specialized tests, vocational interest inventories, and aptitude tests, and proctor exams.

● Conducts assessment orientation sessions.

● Assists with large and small group orientations to the college.

● Develops, coordinates, and delivers new student orientation presentations using PowerPoint.

● Assists in producing and updating new student orientation video in English and other selected languages.

● Works with counselors to develop their orientation presentations.

● Maintains database of student orientation information and attendance and posts on Scheduling and Reporting System (SARS).

 

Minimum Qualifications

EXPERIENCE: Two years of experience in a Los Rios Community College District student support services position or similar position with related duties.

 

EDUCATION: Completion of an Associate’s Degree or 60 semester units (90 quarter units). NOTE: An additional year of qualifying experience may be substituted for up to one year of college education.

 

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

 

(Experience Requirement: (One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: 15 units are equal to six months of education; 30 units are equal to one year of education.)

 

 

The Los Rios Community College District is an equal opportunity employer, and does not discriminate regardless of race, color, sex, religion, age, sexual orientation, national origin, ancestry, disability, medical condition, political affiliation or belief, or marital status.