Contracts Administrator

Job description

The University of Colorado's (CU) Procurement Service Center (PSC) is a nationally recognized procurement office dedicated to using technology to enhance the university's programs and create efficiencies within policies. PSC supports the entire CU community, which includes four campuses plus system administration. CU is a public research university serving Colorado, the nation and the world through leadership in high-quality and professional training, public service, advancing research and knowledge and leading-edge health care.

Position Summary:
The Contract Administrator is a key role supporting the procurement activities for All Four CU campuses. The majority of the efforts of this role include reviewing supplier submitted contracts and amendments in preparation for legal sufficiency, ensuring that contractual language appropriately protects the University from liability and risk and prioritizes contracts so as to meet applicable procurement deadlines. This position reports to the Contract Services Manager and is exempt from the State of Colorado Classified Staff system

Duties and Responsibilities:
65% - Reviews/drafts contracts and amendments in preparation for legal sufficiency; review and amends as appropriate to protect the University from liability and risk; prioritizes contracts so as to meet applicable deadlines. Interprets contracts terms and conditions; works collaboratively with Purchasing Services to resolve contract or purchase order conflicts in reference to quality and/or payment discrepancies by using proven, as well as unique and novel approaches to interpret contract terms and conditions. Interacts with supplier contacts including counsel and other personnel in order to negotiate changes to contracts required by the University Fiscal Procedures.

20% - Under the direction and guidance of the Contract Services Manager, and in partnership with University Counsel and University Compliance teams, prepares and negotiates complex and unique contracts for the University's acquisition of goods and services; interacts with supplier counsel to negotiate compliance issues including but not limited to accessibility, FERPA, HIPAA, IT Security and PCI compliance.

5% - Keeps current on all University of Colorado rules and regulations, including University Fiscal Procedures and Procurement Rules, applicable State of Colorado statutes, and University and federal requirements, and communicates the University's interpretation to Purchasing Services personnel. Serves on committees formed from time to time to revise policies and procedures concerning contracting and purchasing issues. Performs research and related work as required and assigned.

5% - Develops and manages effective relationships with University legal counsel, controllers and campus compliance offices.

5% - Promotes a positive work environment, spirit of cooperation and support for coworkers, and professionalism within the organization and when interacting with internal customers, external suppliers and business partners.

Knowledge, Skills, and Abilities:
To be successful in this position a candidate will need the following:

  • Knowledge of and expertise in legal/contractual concepts using various proven negotiation methods.
  • Ability to critically analyze legal risks and consequences during a negotiation.
  • Excellent written and oral communications; listening skills to accurately interpret what others are saying.
  • Ability to articulate goals, strategies and direction.
  • Organization skills, including meeting facilitation and decision making.
  • Ability to meet critical deadlines.
  • Ability to work independently and under pressure, to manage multiple concurrent tasks and responsibilities, and to deal with changing priorities, while maintaining personal effectiveness.
  • Ability to use Microsoft Office suite applications.

Who we are: System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with an office in Broomfield and a few smaller offices located on the campuses. However, this position is located in Denver. Many of our departments support the educational and research missions of the four University of Colorado campuses. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty.

What we offer:

Salary: The salary has been established at $60,000

Benefits: The University of Colorado offers an excellent benefits package including:

  • Medical: Multiple plan options
  • Dental: Multiple plan options
  • Additional Insurance: Disability, Life, Vision and Wellness
  • Retirement 401(a) Plan: Employer contributes 10% of your gross pay
  • Paid Time Off: Accruals over the year
    • Vacation Days: 22
    • Sick Days: 15
    • Holiday Days: 10
  • Tuition Benefit: System employees have the benefit on all campuses
  • ECO Pass: RTD Bus and light rail service
  • Additional Perks & Programs: Click here to access a few more perks and programs.

Click here to access our Total Compensation Calculator to see what your total rewards could be at CU. This position is a University Staff position.

For more information on benefits programs, including eligibility, is available at


Minimum Requirements:
  • Bachelor's degree from an accredited institution of higher education (professional experience may be substituted on a year for year basis for the educational requirement).
  • Two (2) years of professional experience in contract drafting, negotiation and administration with demonstrated understanding of contract terms and conditions.
Preferred Qualifications:

  • Law degree is highly desirable.
  • Professional experience in a higher education institution.

Special Instructions to Applicants:For full consideration completed applications must be submitted by 12/9/2018. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. *Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.*

The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. The Immigration Reform and Control Act requires a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:You must attach a cover letter, resume, and references to your application as three separate documents. Please identify the job specific minimum qualifications you possess in your cover letter. Also, ensure you check the "Job Specific Attachments" box next the each document on the "Required Documents" page of the application for the appropriate documents to be attached.

Job Category: Business Services

Primary Location: Denver

Department: S0001 -- System Administration - 52000 - Procurement Service Center

Schedule: Full-time

Posting Date: Nov 27, 2018

Closing Date: Dec 9, 2018, 11:59:00 PM

Posting Contact Name: Tahlya Cox

Posting Contact Email: [email protected]

Position Number: 00001877





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 12/19/2018
Application Due: 2/11/2019
Work Type: