Administrative Assistant I - English Study Skills Center/Reading Center - Part Time

Job description

invites applications for the position of:

Administrative Assistant I - English Study Skills Center/Reading Center - Part Time

SALARY: $14.69 - $18.78 Hourly
OPENING DATE: 12/18/18
CLOSING DATE: Continuous

*** PRIORITY SCREENING DATE January 14, 2019 at 3:00 PM ***

Open Until Filled.
Applications submitted after the priority screening may be considered.
The English and Study Skills and Reading Center serves more than 800 students each semester. The centers provide interdisciplinary reading and writing support to Monterey Peninsula College (MPC) students at all locations. The administrative assistant will support faculty and staff.

Under direct supervision, perform a variety of responsible office support activities related to an operational department and/or program. Receive supervision from the head of department or program within a broad framework of standard policies and procedures. Perform various office support activities; exercise good judgment and tact; provide information on procedures, standards, and requirements where applicable; establish and maintain good public relations with staff, students, and the community at large.
Essential Functions
1. Perform a wide variety of office support and operational activities to assist in the day-to-day operation of the assigned department or program.
2. Maintain a working knowledge of the assigned department staff, programs and operations; act as a source of information regarding courses and programs, policies, and procedures to students, faculty, staff and the community.
3. Compile and assemble various types of data relating to the business of the department; enter data to various spreadsheet and database programs as required; create reports.
4. Analyze situations carefully and adopt an effective course of action which may include: assisting students in understanding and applying information contained within the college course catalog, meeting with faculty and students to facilitate student needs, resolving various problems within scope of authority.
5. Prepare communications and documents; check and review forms and materials for completeness, accuracy, and conformance with established regulations and procedures.
6. Maintain a calendar of events, due dates, and schedules as they relate to the department or program.
7. Make entries to database as necessary; maintain inventory of supplies and requisition supplies.
8. Maintain student and department files; audit for accuracy.
9. Recommend changes to existing clerical procedures and develop new procedures, if appropriate.
Other Duties:
1. Perform other duties related to the business of the department as assigned by department or program head.
2. Participate on committees as required.

Desirable Qualifications
• Strong written and oral communication skills
• Organizational skills in a multidimensional setting
• Experience in an educational setting

Education and Experience
Any combination of education, training, and experience, which would indicate possession of the required knowledge and abilities listed herein. For example, one year of college level coursework, and one year of increasingly responsible experience in an office environment.

Knowledge of: general office methods and practices including filing systems; receptionist and telephone techniques; letter and report writing; a variety of word processing, spreadsheet and database programs as needed to fulfill the requirements of the job; mathematical computations; public and human relations techniques.

Ability to: understand and independently carry out both oral and written instructions; prioritize and do several tasks simultaneously, learn and successfully apply office policies and procedures, rules, and regulations; use good judgment; communicate effectively in both oral and written form; use appropriate and correct English spelling, grammar, and punctuation; perform arithmetical calculations with speed and accuracy; efficiently and accurately use a variety of word processing, spreadsheet and database programs as needed to fulfill the requirements of the job; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.

Light to moderate physical effort; occasional standing or walking; periodic handling of lightweight parcels up to 15 pounds. Indoor work environment.
Work Schedule
19 hours per week/ 10 months per year
Monday – Friday
* Management reserves the right to change schedules as needed.

(STEP A) 14.69 – (STEP F) 18.78 Hourly

*All Classified employees begin at Step A, with a step increase at the beginning of each fiscal year.

How to Apply
Visit and select "classified and other positions."

Here you will find the announcement and the "apply" button in the upper right hand corner. You will be asked to login or create a new user account.

Complete all required fields of the application AND:
Attach a .doc, .docx or a .pdf of your cover letter which describes your interest in and qualifications for the position. AND
Attach a .doc, .docx or a .pdf of your resume AND

Answer required supplemental questions.

Only items listed above will be reviewed by the screening committee. Human Resources does
not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.

For questions or concerns, please contact:

S. Elisa Judy
[email protected]

Conditions of Employment
Offers of employment are contingent upon Governing Board approval. Employment with Monterey Peninsula College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints for California Department of Justice clearance. California School Employees Association Membership or an approved alternative is required.

The District is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the District is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status or protected veteran status.

NOTE Smoking Policy: Smoking on campus is limited to designated smoking areas.

About the College
Monterey Peninsula College (MPC) is a fully accredited California public community college. With an open admissions policy, the college is known for the excellence of its academic programs and student support services. The college has been recognized as a top military friendly school.

Monterey Peninsula College is located on the beautiful central coast of California, approximately 120 miles south of San Francisco. The cities of Carmel, Del Rey Oaks, Marina, Monterey, Pacific Grove, Sand City, Seaside and the unincorporated areas commonly known as Big Sur, Carmel Valley and Pebble Beach are all served by the district. Monterey Peninsula is known as a world-class destination and the many attractions of the area include an incomparable coastline, numerous state parks, the historical district of Monterey, Monterey Bay Aquarium, and several of the most famous golf courses in the world.

Monterey Peninsula College and the Early Childhood Lab School received recognition as a Family Friendly Employer and a Child Welcoming Business in 2017 from Bright Beginnings Early Childhood Development Initiative and the Monterey Peninsula Chamber of Commerce.

More information can be found at:

Our Educational and Community Partners
A number of other institutions cooperate with Monterey Peninsula College in serving the postsecondary education demands of the Monterey Peninsula. Among those are California State University, Monterey Bay, Hopkins Marine Station of Stanford University, the Defense Language Institute, Middlebury Institute of International Studies, Monterey College of Law, and the Naval Postgraduate School. The College also enjoys a collaborative relationship with the Monterey County Business Council and the Monterey County Workforce Investment Board.

MPC is partnering with Monterey Peninsula Unified School District and Pacific Grove Unified School District to offer college level coursework in both academic and vocational tracks through its College and Career Access Pathways. MPC and CSU, Monterey Bay have collaborated in enrolling students in cohort-based programs in which students take classes at both MPC and CSU, Monterey Bay while earning a CSU, Monterey Bay degree.

For more information about Monterey Peninsula College and the communities it serves, refer to the following link.

For full application instructions and position description, visit

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Job No:
Posted: 12/18/2018
Application Due: 2/18/2019
Work Type: