International Institutes Event Manager, Pre-Collegiate Studies

Job description

International Institutes Event Manager, Pre-Collegiate Studies

Position Overview
The Event Manager brings to life the vision of hallmark events of the International Institutes centered on cultural inclusion and global learning, such as the Multicultural Exhibition, Entrepreneurial Panel, and College Panel. During the large fourth session, the Event Manager will provide guidance to a team of two-to-three Event Coordinators assisting in this work.
The Event Manager maintains a strong presence throughout the program by attending events, being available to field questions, listening to concerns, and mediating conflicts. The position requires a high level of responsibility, self-direction, leadership, problem-solving skills, good judgment, communication, organizational skills, professionalism, and discretion, as well as a good sense of humor. This is a full-time residential position averaging 60 hours per week and does not include an instructional academic component.

Your responsibilities as Event Manager include:

  • Responsibilities include co-coordination of special events and field trips during each of the four International Institutes sessions, in partnership with the International Institutes Program Coordinator. Duties may include:
  • Communicating with program staff to discuss vision, track progress, prevent problems and ensure positive outcomes
  • Communicating with lead residential staff and others as needed to facilitate answers to questions, clarify event and field trip objectives, and communicate timelines and needs
  • Assisting with supplies and event services orders
  • Supervising a team of Event Coordinators during the fourth session
  • Organizing evening and weekend activity options for participants during free time
  • Providing residential support to the participants in the house of residence (e.g., being on duty, chaperoning field trips and events)
  • Collaborating with program partners to provide cross-program connection opportunities
  • Fostering and promoting an inclusive environment for all participants, staff, and SPCS community members
  • Guiding participants in educational initiatives centered around individual development, wellness, community engagement, and inclusion
  • Assuring the well-being of participants by helping them physically navigate campus and off-campus locations and completing rounds of multi-story buildings to conduct wellness checks
  • Leading and participating in afternoon, evening, and weekend recreational and social activities

    To be successful in this position, you will bring:
  • A commitment to global education
  • Exceptional interpersonal, communication, and leadership skills
  • Strong organizational skills and ability to delegate
  • Enthusiasm, responsibility, and team-building skills
  • Ability to maintain calmness under pressure
  • Comfort with supervising others, including enforcing rules, solving problems, making decisions, and mediating conflict
  • Availability to attend one pre-summer meeting during spring quarter to meet the International Programs Team and begin training (approximately two hours)
  • Availability for mandatory training June 17 - June 23, 2019
  • Availability for all four sessions of the International Institutes between June 24 - August 18, 2019

    Additionally, you will preferably bring:
  • At least one year of experience as a Residential Assistant, or comparable residential leadership experience
  • Experience having studied or lived abroad
  • Previous summer camp/program experience or experience leading or managing student groups
  • Previous experience with event planning

  • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
  • Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
  • Visa sponsorship is not available for this position. All candidates must be eligible to work in the U.S.
  • All Stanford Pre-Collegiate Studies (SPCS) staff are expected to follow university guidelines as outlined in the Stanford Administrative Guide. In particular, SPCS employment candidates should review the university's Controlled Substances and Alcohol policy for all Stanford employees, found here, as well as the policy for youth-designated buildings, found here.

    The standard salary for the Event Manager is $1,475/week plus a full room and board package. This position is exempt and is therefore not subject to overtime pursuant to state and federal wage and hour laws

    Programs and Dates
    A Stanford Pre-Collegiate International Institutes Event Manager is sought to work with all four sessions:
  • June 24 - July 6, 2019
  • July 9 - July 21, 2019
  • July 24 - August 2, 2019.
  • August 6 - August 19, 2019

    A completed application, which includes a resume and transcript, is needed for consideration.
    The priority application deadline for this position is January 27, 2019, though we will continue to review applications past this date as needed. Please submit your application for this position here.

    This position is hosted within the department of Stanford Pre-Collegiate Studies. For inquiries, please email: [email protected]

    For more information and to apply, visit:

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    Job No:
    Posted: 12/17/2018
    Application Due: 1/28/2019
    Work Type: