Faculty Affairs Administrator 1

Job description



Faculty Affairs Administrator 1

Stanford University

Job Number:
81482


The Division of Vascular Surgery at Stanford School of Medicine is seeking a Faculty Affairs Administrator to work under supervision following defined procedures to provide administrative support focusing on transactions and processes for faculty. The incumbent will act as a local resource for the division on academic and faculty affairs policies and processes.

Duties include:

  • Gather information for search initiations, search waivers, reappointments, and promotions. Collect applications, and provide administrative support to search and review committees; provide advice on process requirements.
  • Post job announcements, and distribute other outreach materials to attract candidates.
  • Coordinate all logistical aspects of candidate visits, including arranging transportation and accommodations, scheduling meetings and interviews, and processing reimbursements.
  • Gather all components of the appointment/promotion form, and organize in compliance with guidelines.
  • Maintain records documenting search, recruitment, and appointment/promotion processes.
  • Assemble and draft materials for the appointment and promotion files.
  • Process and track approved activities (e.g., sabbaticals and other leaves, resignations, retirements, FTE changes), and maintain appropriate documentation and communication.
  • Assist in coordination of visa process, as needed.
  • Provide administrative and financial support to approximately 2 faculty members (surgeons): calendaring; create routine correspondence; make travel arrangements; process reimbursements and other financial transactions; order business cards and similar supplies; update professional memberships, licenses, and dues payments; transcribe dictated material or handwritten instructions using medical terminology. Answer phones and return calls. Other Division administration tasks as assigned. * - Other duties may also be assigned

    EDUCATION & EXPERIENCE (REQUIRED):

    Associate degree and one year of experience working with administrative processes, or combination of education and relevant experience.
    KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
  • High level of attention to detail and accuracy.
  • Ability to track, monitor and adhere to deadlines.
  • Ability to learn university systems.
  • Experience working with databases and Microsoft Office suite.
  • Effective communication skills.
  • Demonstrated ability to act with tact and maintain confidentiality.
  • Experience with complex schedules and planning.
  • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
  • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
    DESIRED QUALIFICATIONS:

    Experience in an Academic/Medical Setting

    Prior Stanford experience

    PHYSICAL REQUIREMENTS*:
  • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
  • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
  • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
    WORKING CONDITIONS:
    Occasional extended hours.



    Job:

    Location: School of Medicine, California, United States
    Schedule:
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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    Job No:
    Posted: 12/14/2018
    Application Due: 12/14/2030
    Work Type:
    Salary: