Student Services Specialist

Dec 14, 2018
Institution Type
Four-Year Institution

Student Services Specialist

Stanford University

Job Number:

Student Services Specialist
Job Code: 7500
Job Grade: E
Exemption: Non-exempt
Summer Session, Student Services and Operations

Stanford Summer Session
Summer Session is Stanford University's fourth academic quarter, offering approximately 175 courses from 35 departments to over 2,500 graduate, undergraduate, and advanced high school students. Along with serving the needs of Stanford matriculated students, Summer Session makes it possible for visiting students to take advantage of the same courses, culture, and resources available at Stanford University. The mission of the Stanford Summer Session office is to offer a transformative educational experience to all students, both in the classroom and through an array of enrichment programs, community-building activities, academic support services, and more!

Summer Session is seeking a Student Services Specialist who will be critical in providing administrative and operational support to students, parents/guardians, staff, and faculty on issues ranging from admissions, financial aid, housing, registrar services, visa services, student life, advising, and academic services. As a Specialist, you will have the opportunity to develop and refine skills in customer support and service and project management, and you will become familiar with the operations of a dynamic, administrative office within a large institution like Stanford University. It is expected that in this role, you will resolve routine issues within your work area, work closely with the finance team to assist with financial reporting and transactions, training, and process improvement, and contribute to the transformative educational experience that is Summer Session. Ideal candidates are self-motivated, critical thinkers with a passion for helping others, improving processes, and providing an exemplary customer service experience. Our team values perseverance, humor, positivity, collaboration, and growth.

Your responsibilities include:*
  • Manage day-to-day communications with students, parents, staff, and others via email and phone.
  • Grow into a Summer Session subject matter expert.
  • Update electronic databases and edit department literature and associated materials.
  • Process basic financial transactions.
  • Coordinate logistics for activities, meetings, and events.
  • Review documents and forms for completeness and accuracy.
    * - Other duties may also be assigned To be successful in the position, you will bring:
  • Strong written and verbal communication skills.
  • Strong customer service skills and a positive attitude.
  • Demonstrated initiative, discretion, and composure under pressure.
  • Basic understanding of financial transactions.
  • Enthusiasm to master and administer policies and regulations.
  • Flexibility to prioritize multiple projects at the same time.
  • Ability to operate successfully in ambiguous situations.

    In addition, preferred requirements include:
    Associates degree and one year of relevant experience, or combination of education and relevant experience.

    Please note:
    Our new Stanford Redwood City campus brings together 2,700 staff in a collaborative environment that reflects Stanford's culture and mission. The campus offers amenities such as onsite cafes and a dining pavilion, a high-end fitness facility with an outdoor pool, and a childcare center for Stanford families. Our office is expected to relocate to the Stanford Redwood City campus in Fall 2019.

    How to Apply:
    We invite you to apply for the Student Services Specialist position by selecting the “Apply for Job” button at the top. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background in customer service and provide examples of your experience with attention to detail, flexibility, responsiveness, and decision-making.

    *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


    Location: Continuing Studies and Summer Session, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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