Job description



Under the general direction of the Title V and Admissions & Records Directors, the Admission and Records Specialist will manage and administer the onboarding processes for underrepresented students in the areas of college registration, high school transcript collection, maintenance of academic records and reporting, and serve as a high school liaison for the Title V grant program. The Admission and Records Specialist will support the department of Admissions & Records and Title V grant goals and objectives required of Cuyamaca College as a Hispanic Serving Institution.


Under the direction of an assigned supervisor, perform complex and technical clerical duties involved in the interpretation of laws, rules and regulations related to residency, veteran programs and international student admissions; perform specialized data processing activities to update the student information system.


Investigate and determine the residency status of prospective students as assigned; examine documents in support of claims of residency; respond in a timely manner in writing and via
e-mail regarding residency determination; review immigration documents.

Interpret, apply and explain federal, state and district laws, rules and regulations related to residency determination; and Veterans Administration educational programs and residency requirements.

Communicate orally and in writing with applicants, District departments, public agencies and state and federal agencies; answer inquiries regarding residency, international student admissions, veteran programs, applications, program changes and provide general information, at the public counter and by telephone; act as a resource person for office staff to resolve problems requiring specialized knowledge.

Maintain files for area of specialty (residency, veterans, and international students); update residency status of international students, non-resident students and military dependents.

Communicate with Information Systems; extract computer reports for faculty and staff and federal and state agencies.

Compile and maintain files for residency students, and/or international students, and/or veteran admissions; monitor internal students' progress to assure compliance with applicable rules and regulations.

Interpret code and enter data on personal computer from a variety of prepared and original source documents, forms, and records.

Enter into student record system a wide variety of student records related to programs, credits and other related data.

Assist students and other visitors at the counter; provide information concerning applications(in-person and online),web registration college website navigation, program changes, credit and non-credit courses, and provide a variety of general information.

Provide secondary coverage for such specialized areas as international students and instructor contact.

Provide work direction and guidance to hourly, work study and temporary employees in the Admissions and Records Office.


Check and record data for final grade rosters from instructors.

Maintain departmental area(s) in a safe, clean, and orderly condition; assure compliance with established safety procedures and regulations.

Maintain currency of qualifications for area of assignment.

Perform related duties as assigned.

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The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.

The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.

The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.

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Job No:
Posted: 12/14/2018
Application Due: 1/23/2019
Work Type: