Degree Audit Analyst

Job description

Degree Audit Analyst

Stanford University

Job Number:

Appointment Duration: Fixed Term ending 8/31/2019, with the strong possibility of conversion to continuing based on secured funding.
Vacancy: Two (2) positions

Administer, implement, and interpret university and department policies and procedures related to degree progress processes, academic degree requirements, student/degree data, and compliance issues. Improve workflow, efficiency, and effectiveness of degree audit processes. Specify requirements and support the successful development of the University's degree audit system.


  • Independently implement, administer and evaluate the degree audit system by identifying and executing tasks and objectives, making recommendations that impact policies and programs.
    • Support the planning, development, implementation, documentation, administration, and maintenance of the University's degree audit system.
    • Serve as lead encoder of the degree audit application for degree and academic plan requirements for up to four University Schools.
    • Encode University undergraduate general education requirements, and University residency/unit requirements.
  • Analyze and document user needs, existing and new policies, processes, procedures and operational methods to consider possible improvements to new and existing systems.
    • Research and capture all academic program requirements (majors, minors, plans, subplans, etc.) by meeting with departmental colleagues and referencing available resources (University Bulletin, webpages, etc.), to encode and maintain degree audit tables and program requirements in the degree audit system.
  • Define and document business requirements and test cases for system developments. May include the writing of all or a portion of functional specifications.
    • Engage in critical analysis of student data and degree program requirements and draft test cases for degree audit system to identify solutions and resolve substantial issues which may span multiple areas across degree audit and the student information system.
  • Coordinate with business and technology teams, ascertaining system requirements, such as program functions, output requirements, input data acquisition, and system techniques and controls.
    • Serve as a liaison and work closely with the University's Student Information Systems and University Information Technology groups to enhance the performance of the degree audit system.
  • Problem solve in areas such as degree audit system design, input/output integration requirements and procedural workflow between departments, schools and/or academic programs.
  • Perform testing of the degree audit related systems as part of the development and release of new degree audit capabilities, upgrades and patching of existing systems; may include developing test plans. Conduct and document results of testing.
    • Perform detailed testing and upgrades for the degree audit system; document testing results and work with vendor to resolve identified issues.
    • Test the transfer policy development in the degree audit system.
    • Test the accuracy of degree audit encoding against degree/plan requirements in consultation with departments, schools and programs across campus.
    • Update degree audit system on a rolling basis, and maintain the accuracy of degree/plan requirements annually in consultation with departments, schools and programs across campus.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program.
    • Perform regular audits on degree audit tables, degree requirements and exceptions entered into the system to ensure compliance with University requirements.
    • Analyze and develop degree audit report requirements, collaborate in establishing best practices for degree audit data report portals, and support additional related data needs.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function.
    • Assist in the development and administration of operating policies and procedures concerning the degree audit system; advise on applicable rules, regulations, guidelines, and University policies.
    • Interpret and implement university policies in developing degree audit system best practices for administrators and users to follow.
  • Represent the degree audit unit as the key contact and subject matter expert within the department. Provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
    • Conduct regular training sessions for University employees on accessing and using the degree audit system.
    • Partner with academic advisors, schools, departments, and University offices to ensure accuracy of academic plan requirements; resolve degree audit issues for students, faculty and staff.
  • Organize and/or participate in outreach activities that may include developing communications and training; develop instructional materials, training and job aids.
    • Prepare appropriate materials to promote the degree audit system to the University community including training materials, presentations, reference guides, and tutorials.
    • Evaluate and determine recommendations on technology resources, negotiate with resources options and communicate directly with degree audit vendor.
  • May direct staff to perform various tasks and assignments.
* - Other duties may also be assigned

Education & Experience:
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:
  • Knowledge of degree audit system(s), business processes and work flow.
  • Experience with degree audit applications and student information systems; understanding of database driven applications.
  • Skill in conducting interviews.
  • Excellent communication skills, both written and verbal, including the ability to bridge functional and technical resources by communicating effectively with individuals of varying systems expertise and business needs.
  • Skill in conducting information sessions, either in person (small settings) or digitally.
  • Listening, negotiation and conflict resolution skills.
  • Ability to maintain good customer relations with partners.
  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.

  • Degree audit system implementation and PeopleSoft experience preferred, but not required.

Certifications and Licenses:

  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sit, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

  • Work extended hours.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Experience a culture of excellence.
Stanford University, located in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Applicants must submit a cover letter and resume with their application. Finalist candidate must successfully pass a pre-employment background check.

Job Code: 4771
Salary Level: H
Schedule: Full Time (100% FTE)
Exemption: Exempt


Location: Vice Provost for Student Affairs, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 12/13/2018
Application Due: 2/12/2019
Work Type: