Lead Research Administrative Associate (AA3)
Lead Research Administrative Associate (AA3)
Job Number: 81464
Job Code: 4103Job Grade: F
The Department of Radiology core values are based on professionalism, integrity, personal responsibility, and service. Our culture promotes, recognizes, and values the role of staff as partners in an environment that attracts and fosters the highest quality staff.
Interventional Radiology is a division within the department of Radiology. Our division is renowned for its long history of outstanding patient care, education and research. Many endovascular treatments were pioneered at Stanford including thrombolysis for deep venous thrombosis (DVT) and stent-graft repair of thoracic aortic aneurysms.
Our group offers the entire range of vascular and nonvascular image-guided procedures. We are experts in the endovascular treatment of arterial disease from angioplasty and stenting of occluded blood vessels to endograft repair of aneurysms. For venous diseases, we offer state-of-the-art therapy for DVT, varicose veins, and chronic venous occlusion. In the realm of oncology, we specialize in image-guided tumor treatments including chemoembolization, radiofrequency ablation, cryoablation, NanoKnife ablation, and radioembolization. In women's health, we offer a variety of services to alleviate pelvic pain including uterine artery embolization for the treatment of symptomatic fibroids and gonadal vein embolization for pelvic congestion syndrome.
Our advantage, as interventional radiologists, is the ability to use advanced imaging modalities including digital subtraction fluoroscopy, computed tomography (CT), magnetic resonance imaging (MRI), and ultrasound to provide the latest endovascular therapies. As pioneers of minimally invasive surgery, we use our techniques to eliminate the need for open surgery and allow shorter recovery times.
Under general direction of the division chief, the Lead Research Administrative Associate will provide administrative and operational support with limited supervision. The candidate must be highly organized, extremely detail oriented, and able to multi-task and work independently.
Duties includes but not limited to the following:
- Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
- Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
- May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input
- With minimal supervision, generate schedules for clinical service of faculty and trainees, using the Department scheduling software; serve as the Division “super-user” for this scheduling system.
- Provide onboarding support for new Division research fellows, scholars, clinical trainees and faculty. Provide continued support for research fellows, scholars and trainees. Welcome and assist faculty visitors to the Division.
EDUCATION & EXPERIENCE (REQUIRED):
- High school diploma and four years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Advanced computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, California, United States
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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