Associate Director of Programs, Stanford Law School Program Group

Location
Stanford
Posted
Dec 13, 2018
Institution Type
Four-Year Institution


Associate Director of Programs, Stanford Law School Program Group

Stanford University

Job Number:
81457

Grade: I
Job Code 4884
Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University.
The Program Group at Stanford Law School is an integral part of the school as it works very closely with our many different programs centers and faculty to plan and advertise for their special academic events, conferences, and executive education programs, around many different topics such as Corporate Governance, Intellectual Properties, Criminal Law, Constitutional Law, Ethics, and Venture Capital.
The Program Group seeks to hire an Associate Director of Programs. The candidate is an integral member of the team responsible for leading and managing the event team in the production of these special events. This position reports to the Director of Programs and in partnership with Faculty, Executive Directors, the Associate Director fulfills critical functions and aids in the development of overall event strategy. The Associate Director serves as project leader on large-scale events, to include financial/budget management. Our team needs a confident, self-starter who has experience managing events and tailoring the specific needs of our clients (faculty, executive directors, and event attendees). If you are highly-motivated, up for a challenge and can successfully manage multiple tasks at once, this position may be the right career opportunity for you!

Your responsibilities:
  • Take the lead on all application and registration processes for programs. Creates and manages Certain.com registration site for paid conferences and reconciles income revenue.
  • Serve as project manager of multiple activities, scope out the team projects/assignments, monitor progress, scheduling of staff and training as needed. Specifically, project manage from start to finish, existing conferences and events to produce quality, multi-faceted events.
  • Establish and maintain relationships with internal and external university partners. Act as the department representative at cross-departmental production meetings.
  • Recommend and schedule events into appropriate venues on campus to include off campus venues.
  • May hire and oversee support staff, temporary staff or students and all contingent event staff.
  • Train and supervise team members during the execution and management of events.
  • Be a key liaison and information resource for faculty and participants during conferences.
  • Along with the Director of Programs, the Associate Director will be the on-site manager during events, supervising team members, temporary staff and student volunteers.
  • Arrange and manage staffing template for each event to include assignments to each program staff. In the event a team member cannot be there, the Associate Director is responsible for replacing the individual or filling in as needed.
  • Serve as the expert for events by cross training additional SLS staff (ie Faculty Support Group) and guiding them with occasional event support.
  • Other duties may also be assigned
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
To be successful in this position you will bring:
  • A bachelor's degree and five years of relevant experience, or combination of education and relevant experience in event planning.
  • Superior project and event management skills.
  • Ability to manage a diverse team of staff and contingent labor, holding them to deadlines and the highest quality output.
  • Experience in financial management and budget requirements
  • Extreme attention to details, time management and deadlines, and prioritizing workflow of event team.
  • Excellent communication and customer service skills. Well organized and detailed oriented.
  • High level of confidence in making strategic on the spot decisions with good judgement, and creative problem solving skills.
  • Excellent interpersonal skills: demonstrates the ability to work well with Stanford colleagues and external organizations.
  • Ability to work some early mornings, nights, and weekends, driven by event needs/staffing.
How to Apply:

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit your resume and a one-page cover letter along with your online application.

Stanford University is an Equal Opportunity Employer


Job:

Location: School of Law, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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