Senior Project Manager

Job description

The CU Office of Advancement manages and coordinates administrative functions to support the campus-based fundraising field staff. These functions include communications, database management, estate gift planning, gift processing, marketing, research and other services. These centralized services place the institution in an optimal position to attract substantial support from the philanthropic sector.

The Senior Project Manager's main duty is to plan, organize, lead, and control Advancement's Next Generation Donor Management project efficiently and effectively. This position will provide project management experience including, but not limited to project plan development, requirements gathering, timeline creation and implementation, risk analysis with corresponding mitigation plans, communication plan development, and monitoring and control of execution with correlating issue tracking and resolution. The expectation will be that this Senior Project Manager will facilitate coordination between stakeholder & customer expectations, project needs, and project team members. This position is accountable for meeting project objectives, managing the project, and ensuring appropriate communication is occurring to management or appropriate governance committees regarding progress, status, issues, and metrics. The individual in this role will assess past, current, and upcoming tasks immediately addressing latency or issues with appropriate manager and sponsor involvement. The Senior Project Manager will also work to ensure resource usage for the project via weekly assessment to analyze and correct resource over allocation. The overarching goal for this position is to successfully manage Advancement's Next Generation Donor Management project while following CU's IT Governance project process standards.

This position is directly supervised by the Director of Technical Architecture. This position will exercise independent discretion and decision-making in determining how to meet goals set by the Director. This position does not have any formal supervisory responsibility, but may include peer development once the full project team is developed. The Senior Project Manager is exempt from the State of Colorado Classified Staff system.

Duties and Responsibilities:
Duties and responsibilities of this position include, but are not limited to:


  • Review approved proposal, costing, risk assessment, and resourcing artifacts. Gain knowledge on Advancement's goals and success measures for this project.
  • Research and review CU's IT Governance project process and expected deliverables.
  • Become familiar with Advancement's culture regarding project management, gaining understanding on any future education or communication needs to aid success of managing this project.
Planning Phase Deliverables & Reviews:
  • Plan project and program management deliverables to ensure that all stakeholders are prepared and understanding of objectives, this includes:
    • Planning Kickoff Meeting with all applicable stakeholders
    • Creating and maintaining Project Charter
    • Creating and collaborating on the creation of the Roles and Responsibilities Matrix
    • Oversight of the Business Process Map
    • Identifying and documenting the Functional & Technical Requirements
    • Creation of the Test Plan and ensuring that all stakeholders have given buy-in
    • Identifying the Work Breakdown Structure (WBS)(with Resources)
    • Oversight of Risk Assessment (updated) and the Risk Register
    • Planning all budgetary and resource responsiblilities
    • Creating Transition to Service Plan, Project Plan Summary, and Go/No-Go Readiness Assessment
    • Creating Status Reports for stakeholder review and updates
    • Oversight and creation of the Organizational Change Management (OCM) Plan, Communications Plan, and Training Plans
    • Generating Architecture Design Diagrams
  • Expected Board Reviews to engage/participate in on behalf of the project:
    • Oversee Accessibility Review, Archtecture Review, Data Governance, Security Review, and Final Phase gat review by CIOs and IT Governance
  • Oversee the expected work & deliverables for all program and project documentation, which include:
    • Work Breakdown Structure (baselined) management
    • Risk Assessment (updated) and Risk Register (updated)
    • Issue Log Management
    • Go/No-Go Readiness Assessment and Transition to Service Plan (updated)
    • Change Requests (as needed)
    • Status Reports weekly
    • Organizaitonal Change Management Plan
    • End User Support Plan
    • Test Cases/Script Report, Test Metrics, and Test Closure Report
  • Expected Board Reviews:
    • Weekly or Bi-weekly project steering committee meeting management
    • IT Governance status updates
  • Expected Work & Deliverables include:
    • Lessons Learned facilitation, data gathering, and review
Knowledge, Skills, and Abilities:
  • Knowledge of Projet Management Institute standards for project management demonstrated via multiple project examples
  • Knowledge of Agile-style project management methodologies
  • Ability to work independently and under pressure, to manage concurrent tasks and responsibilities, and to deal with changing priorities, while maintaining personal effectiveness.
  • Ability to complete thorough and accurate research and appropriately apply to projects assigned.
  • Ability to establish and maintain good working relationships with co-workers, supervisors, other University Personnel, and the public.
  • Skilled in effective communication, collaboration, and problem-solving
  • Ability to utilize a central project tool with exposure to workflows, central templates, resource reports, and timeline functionality (e.g. Microsoft Project Server, TeamDynamix)

Who we are: System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with an office in Broomfield and a few smaller offices located on the campuses. However, this position is located in Broomfield. Many of our departments support the educational and research missions of the four University of Colorado campuses. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty.

What we offer:

Salary: Salary is competitive and commensurate with skills and experience.

Benefits: The University of Colorado offers an excellent benefits package including:
  • Medical: Multiple plan options
  • Dental: Multiple plan options
  • Additional Insurance: Disability, Life, Vision and Wellness
  • Retirement 401(a) Plan: Employer contributes 10% of your gross pay
  • Paid Time Off: Accruals over the year
    • Vacation Day: 22
    • Sick Days: 15
    • Holiday Days: 10
  • Tuition Benefit: System employees have the benefit on all campuses
  • ECO Pass: RTD Bus and light rail service
  • Additional Perks & Programs: Click here to access a few more Perks and Programs

Click here to access our Total Compensation Calculator to see what your total rewards could be at CU. This position is a University Staff position.

For more information on benefits programs, including eligibility, is available at


Minimum Requirements:
  • Bachelor's Degree from an accredited institution of higher education or equivalent professional experience (the educational requirement may be substituted by professional experience on a year for year basis).
  • PMP, or equivalent certification
  • Five (5) years of Project Management experience in an IT domain, which must include:
    • Demonstrable experience managing large-scale projects across multiple organizations
    • Experience working between Executive level management, mid-level managers, and project teams facilitating planning and execution phase activities
Preferred Qualifications:
  • Prior project management work experience in Higher Education within IT Departments
  • Experience coaching and training department team members on project management fundamentals and standards

Special Instructions to Applicants:For full consideration completed applications must be submitted by December 28, 2018. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. *Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.*

The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. The Immigration Reform and Control Act requires a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:You must attach a cover letter and resume to your application as two separate documents. Please identify the job specific minimum qualifications you possess in your cover letter. Also, ensure you check the "Job Specific Attachments" box next the each document on the "Required Documents" page of the application for the appropriate documents to be attached.

Job Category: Business Services

Primary Location: Denver

Department: S0001 -- System Administration - 50206 - Advancement Operations

Schedule: Full-time

Posting Date: Dec 12, 2018

Closing Date: Ongoing

Posting Contact Name: Joshua Brumley

Posting Contact Email: [email protected]

Position Number: 00001418





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Job No:
Posted: 12/13/2018
Application Due: 2/11/2019
Work Type: