Full-time position available on or after January 14, 2019 for the Athletics Department.
ESSENTIAL DUTIES: Under the general supervision of Director of Athletics, this position provides complex budget and financial analysis work required to administer the department's finances, payroll and purchase/e-requisitions as well as donations and scholarship funds for Athletics. Position may be required to work nights and weekends on occasion. Duties include but are not limited to:
• Provide complex budget analysis work; assist in the preparation of the Athletics budget submission, mid-year budget reports, budget reduction scenarios and special event budget creation/reconciliation.
• Assure proper recording and documentation of financial transactions; prepare, analyze, and interpret budget reports, make budget projections and examine documents for conformance to established policies and procedures: identify actual and potential problems and recommend corrective action; assist with monitoring payroll for department.
• Prepare/assist/train Athletics staff and coaches in the preparation of travel request/travel claims; process and log the Athletics department travel requests and claims and E-reqs to working budget documents in Excel and/or Access; making copies of files as needed; assist in administration of special events of division in support of campus activities.
• Monitor and work with staff in maintaining procedural duties appropriate chain of custody for cash handling and reconciliation to maintain good business and GAP practices. Monitor and review transactions with ABS relating to Athletics to catch problems before they occur. Work closely with coaches/staff and Financial Services to create steady cash flow for all accounts (both revenue and expenses).
• Research Athletics scholarships accounts for discrepancies and make necessary corrections and prepare financial reports for the scholarship dollars available for awards.
• Provide information to coaches/staff regarding accounts and provide analysis/education regarding Foundation processes for revenue and expense reporting/handling/transactional I activity.
• Follow up with accounts that are in transition and/or in process to ensure that all steps are completed and that accounts are properly documented.
• Provide instructions to coaches/staff regarding specific phases of budgets (i.e., special events, athletic general and trust accounts, etc.) and financial procedures (i.e. contracts, purchase, requisitions, travel etc.). Make recommendations to refine processes to enhance data collection, efficiencies, internal controls, procedures, and accountability.
• Prepare monthly analysis of all donors, advertising sponsorship accounts.
• Prepare monthly analysis of athletic accounts for coaches and staff.
• Make budget transfers, journal entries, reviewing transactions, and the financial implications of decisions; using PeopleSoft, reconcile state general funds, state trust fund, and reconciliation of foundation accounts balances to working budget, identifying and correcting any errors that may occur and resolving problems via the application of departmental procedures for Athletics. ABS/Financial Services Account reconciliation, budget transfers, maintain account viability arid monitor proper usage and balance accounts.
• Receive, track, monitor and ensure accurate processing of all donations that come to the Athletics Department. Ensure they are delivered to University Advancement within 24 hours and processed correctly.
• Provide support and lead in drawing information from the various databases: Raiser's Edge, PeopleSoft and CFS.
• As required, review, track and provide information from the advancement Database (currently Raiser's Edge) to Athletics Director and others in the department.
• Create and coordinate various types of database reports for both financial and non-financial information. The clients requiring this data may be internal and external and as such, the integrity of the data presented is paramount. Typical examples of such reports are: donor list and scholarship reports. Monthly private donation summary reports, etc.
• Campus reports; prepare/provide financial data for all audits, EADA and NCAA EADA Report.
• Assist the Athletics Director with all budget reporting and documentation, gift receipting, program/event oversight, for financial aspects of special events such as Crab Feed, Golf Outing, Camps and Clinics, etc. Other duties or projects as assigned.
• Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities.
• Two years of progressively responsible professional experience in analyzing data including on year involving duties such as preparation, justification and analysis or the control and administration of a budget or budgetary process.
• Three years of experience in a financial role with duties relating to finance, budgets, purchasing, travel, analytics Procurement Cards, and/or payroll.
• Thorough knowledge of the principles of governmental budgeting and accounting and State laws relating to public administration;
• General knowledge of the purpose, function, and fiscal organization of the campus and CSU system;
• General knowledge principles of General Accounting Principles; Working knowledge and experience with State accounting functions and hiring processes highly desirable.
• Working knowledge of University budget policies and procedures, and hoc reporting software programs such as CFS PeopleSoft, budgeting and accounting methods, and developing business plans.
• Demonstrated ability to take initiative and work independently to plan, organize, coordinate, and perform work in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Knowledge of or ability to learn quickly the financial structure and financial procedures of the CSU.
• Demonstrated ability to speak, write and communicate effectively.
• Demonstrate skill and experience in the compilation, review, and monitoring of complex budgets, including making recommendations and resolving fiscal issues in the higher education setting.
• Previous hands-on experience in governmental accounting and knowledge of University budget policies and procedures.
• Demonstrated ability to exercise tact, courtesy, and good judgment in responding to others. Demonstrates strong service orientation and the ability to manage a high volume of work, ability to maintain confidentiality of sensitive data with attention to detail and adherence to guidelines.
• Experience in an Intercollegiate Athletics Department is a plus.
• Ability to work nights and weekends on occasion.
SPECIALIZED KNOWLEDGE, SKILLS, AND ABILITIES:
• General knowledge of financial, budgetary and accounting principles and practices.
• Working knowledge of the principles and practices of public finance, administrative, personnel fiscal management and cash-flow management.
• Working knowledge of research techniques and statistical principles and procedures.
• Advanced proficiency with current word processing and spreadsheet software program, web browsers, query tools, integrated financial systems and/or other types of records management systems.
• Familiarity with the principles of position control budgetary alignment.
• Ability to define problem areas, collect data, perform preliminary analyses and make appropriate recommendations.
• Ability to write clear and concise analytical comments.
SALARY RANGE: $3,832 - $7,179 per month plus excellent paid benefits. (Anticipated salary will be $3,832- $4,215 per month, depending on the qualifications of the successful finalist.) The California State University offers a premium benefit package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.
POSITION IS OPEN UNTIL FILLED. SCREENING OF APPLICATIONS TO BEGIN JANUARY 4, 2019
APPLICATION PROCEDURE: Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. To be considered, qualified candidates must submit a completed CSUS employment application (download electronic application at http://www.csustan.edu/hr/Employment_Opportunities/Staff/index.html), cover letter, and resumé to:
California State University, Stanislaus ∙ Human Resources Department
Mary Stuart Rogers Educational Services Gateway Building, Suite 320 (3rd Floor)
One University Circle ∙ Turlock, CA 95382
For questions, please contact: Mr. Aaron Allaire (209) 664-6806
Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:https://www.dol.gov/ofccp/regs/compliance/sec503/Self_ID_Forms/VoluntarySelf-ID_CC-305_ENG_JRF_QA_508c.pdf.
THE INDIVIDUALS WHO APPEAR TO BE THE BEST QUALIFIED FOR THIS POSITION WILL BE CONTACTED BY TELEPHONE FOR AN INTERVIEW
PURSUANT TO THEJEANNE CLERY DISCLOSURE OF CAMPUS SECURITY POLICY AND CAMPUS CRIME STATISTICS ACT,THE ANNUAL SECURITY REPORT (ASR), IS NOW AVAILABLE FOR VIEWING ATHTTPS://WWW.CSUSTAN.EDU/ANNUAL-CAMPUS-SECURITY-REPORT. THE ASR CONTAINS THE CURRENT SECURITY AND SAFETY-RELATED POLICY STATEMENTS, EMERGENCY PREPAREDNESS AND EVACUATION INFORMATION, CRIME PREVENTION AND SEXUAL ASSAULT PREVENTION INFORMATION, AND DRUG AND ALCOHOL PREVENTION PROGRAMMING. THE ASR ALSO CONTAINS STATISTICS OF CLERY ACT CRIMES FOR STANISLAUS STATE FOR THE PREVIOUS THREE YEARS. A PAPER COPY OF THE ASR IS AVAILABLE UPON REQUEST BY CONTACTING THE OFFICE OF THE CLERY DIRECTOR LOCATED AT ONE UNIVERSITY CIRCLE, TURLOCK, CA 95382, OR BY CALLING 209-667-3572.
THE UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE AGAINST PERSONS ON THE BASIS OF RACE, RELIGION, COLOR, ANCESTRY, AGE, DISABILITY, GENETIC INFORMATION, GENDER, GENDER IDENTITY, GENDER EXPRESSION, MARITAL STATUS, MEDICAL CONDITION, NATIONAL ORIGIN, SEX, SEXUAL ORIENTATION, COVERED VETERAN STATUS, OR ANY OTHER PROTECTED STATUS. ALL QUALIFIED INDIVIDUALS ARE ENCOURAGED TO APPLY.CSU STANISLAUS HIRES ONLY INDIVIDUALS LAWFULLY AUTHORIZED TO WORK IN THE UNITED STATES. THE PERSON HOLDING THIS POSITION IS CONSIDERED A ‘MANDATED REPORTER' UNDER THE CALIFORNIA CHILD ABUSE AND NEGLECT REPORTING ACT AND IS REQUIRED TO COMPLY WITH THE REQUIREMENTS SET FORTH IN CSU EXECUTIVE ORDER 1083, REVISED 7/21/17, AS A CONDITION OF EMPLOYMENT.
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