Sr. Advancement Assistant

Job description

Florida Polytechnic University Advancement seeks a Sr. Advancement Assistant to coordinate proactive Foundation Board relations and communications, coordinate Board meetings, assist with the onboarding of new Board members and serve as the primary contact for the day-to-day operations of the Florida Polytechnic Foundation. The Sr. Advancement Assistant will work out of the Lakeland Advancement office, but will travel as needed.   This position reports directly to the Vice President of Advancement/CEO of the Foundation.

Job Description    


  • Assist the Vice President of University Advancement/CEO of the Foundation (VPA/CEO) with Foundation Board operations as needed
  • Develop and maintain a comprehensive board communication program
  • Schedule, coordinate, and organize all aspects of Foundation Board meetings with the direction of the VPA/CEO
  • Produce all required board documents by established deadlines
  • Take minutes of the board meetings and distribute them in a timely manor
  • Assist with coordination of the Foundation Board Policies and Procedures and assure that current and correct information is available to staff and board members
  • Track board member terms and coordinates renewal of terms at the direction of the VPA/CEO
  • Tracks required activities of the board to assure items are addressed at the appropriate board meeting
  • Develop and coordinate new board member orientation/onboarding with the direction of the VPA/CEO
  • Maintain Foundation and Development staff information on the Foundation Website
  • Serve as the primary contact for and coordinate the activities of the Foundation website and social media accounts
  • Cross train with other development and advancement staff to be able to provide assistance in other areas as needed
  • Build working relationships and serve as department liaison to internal and external constituents as needed
  • Manage information on and activities with key constituents and provide timely reporting through the Customer Relationship Management System
  • Participate in professional development organizations, committees, boards, and meetings; travel locally, and out-of-town as necessary
  • Participate in special projects and other duties as assigned.


  • Demonstrated success in board coordination and/or leadership.
  • Ability to coordinate board meetings and operations including taking minutes, and managing meeting and board operations.
  • Ability to maintain relationships and interact with diplomacy and tact amid influential clients, university and Foundation staff, and diverse groups.
  • Ability to maintain a high level of confidentiality.
  • Strong interpersonal, relationship building and presentation skills.
  • Strong professional verbal and written communication skills.
  • Strong organizational and documentation skills.
  • Ability to work without direct supervision both independently and as part of a team.
  • Ability to analyze data, confirm results, and brainstorm new programs.
  • Ability to manage multiple projects and working within deadlines.
  • Ability to travel as needed.
  • Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
  • Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
  • Computer proficiency in the following areas: Windows, Internet Explorer and Microsoft Office. This includes Outlook, Excel, Word and PowerPoint.
  • Ability to prioritize projects, meet deadlines, manage several projects simultaneously, work well under pressure, and achieve fundraising goals.



  • Bachelor’s degree and at least three years of related experience OR Associate’s degree and at least five years related experience OR High School Diploma and at least 7 years related experience.


  • Foundation or nonprofit support experience.
  • Experience in Higher Education.



  • Must possess a valid driver’s license.
  • This position requires a criminal background check.
  • This position is subject to federal and state privacy regulations.


NORMAL WORK SCHEDULE:       This position is non-exempt.  The normal work schedule is Monday – Friday, 8:00 a.m.-5:00 p.m., however, occasional overtime (weekends and evenings) may be required.

TARGET HIRING SALARY:  $19.00 - $20.00/hr., commensurate with experience.

APPLICATION DEADLINE DATE:  The position is open until filled.





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Job No:
Posted: 12/12/2018
Application Due: 2/10/2019
Work Type: