Deputy Registrar

Job description


Requisition Number

Job Title
Deputy Registrar

Official Title
Deputy Registrar

Position Number

Registrar - 165001


Is this an internal posting only?

Work Schedule
Monday - Friday 8 am - 5 pm with overtime as needed

Department Overview
The Registrar's Office provides support services to faculty, staff, students and other constituents in the areas of academic programs and degree requirements, course scheduling, enrollment, degree verification, graduation, athletic eligibility and maintenance of student academic records, VA educational benefits, as well as handles state and federal reporting.

Job Description
The Registrar Department at the University of North Texas is seeking to hire a Deputy Registrar to join our team.

Reporting to the registrar and AVP for enrollment systems, the deputy registrar is responsible for directing the strategic planning and overseeing the day-to-day operational activities of all aspects of the registrar's office, including curriculum management, data accuracy and integrity, operational efficiency, registration, course scheduling, classroom scheduling, functioning as the data steward of academic records, enrollment verification, grade processing, university degree requirements, degree audit and certification, test and transfer articulation, athletic certifications, veteran's benefits and active support of the university's PeopleSoft student information system. The deputy registrar is also responsible for planning, designing and implementing program innovations and setting goals for all assigned areas.
Responsibilities of the position include, but are not limited to:

* Oversee daily operations of the registrar's office, which will include personnel management, staff organizational structure, and planning.
* Develop and execute operational strategy for the office.
* Interpret, implement and ensure compliance with federal, university, academic, and administrative policies.
* Manage the annual operating budget and assist in developing the budget and allocation of funds.
* Initiate new projects to meet registrar and university enrollment objectives.
* Collect, analyze and integrate complex data for strategic plan development and make needed improvements.
* Identify, clarify, and resolve complex issues with university-wide scope and impact which many span multiple areas, using advanced technical and professional knowledge requiring broad discretion and judgment.

Additionally, the successful candidate must demonstrate a proven record of developing relationships and building rapport with internal and external academic and administrative constituencies, as well as managing a dynamic team of two direct reports and a total of 48 staff members, overseeing the training, supervision, professional development and evaluation of staff to ensure a climate of collaboration and teamwork.

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Minimum Qualifications
The successful candidate will possess a Master's Degree in related field and six years of closely related professional Experience or any equivalent combination of education, training, and experience. The following knowledge, skills, and abilities are required:

* Knowledge of and ability to access and use all UNT budget and personnel data.
* Ability to manage a large team of professionals and managers.
* Ability to analyze data and extrapolate solutions.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

* At least eight years of significant documented progressively responsible management and leadership experience in registrar related duties within a higher education institution. (Educational credentials can be substituted if a candidate has fewer than eight years of experience.)
* Possess strong analytical, interpersonal, written, and oral communication skills.
* Collaborative decision maker and work well under pressure.
* Demonstrate knowledge and an understanding of complex information and computer systems, various software applications, and data infrastructures.
* Knowledge of federal regulations, including FERPA, national trends, and current research and best practices in the field of registration and records.

Special Instructions to Applicants
Review of applications will begin January 16, 2019 and continue until the position is filled. A resume with an accompanying cover letter may be submitted via the Spelman Johnson website at Nominations for this position may be emailed to Kendra E. Dane at [email protected] Applicants needing reasonable accommodation to participate in the application process should contact Spelman Johnson at 413-529-2895.

Is this a security sensitive position?

Driving a University Vehicle?

Job Open Date

Job Close Date
Open Until Filled

Pay Rate
Salary Commensurate with Experience

Pay Basis

Job Type
Full-time Permanent

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Job No:
Posted: 12/11/2018
Application Due: 2/9/2019
Work Type: