Department Program Assistant

Job description

Areas of Intereset: Administrative Support
Functional Areas: College of Arts & Sciences
Department: Department of Psychology and Neuroscience
Requisition Number: 13006
Location: Boulder, CO
Employment Type: Classified Staff
Schedule: Full-Time
Posting Close Date: 19-Sep-2018

Job Summary

The Department of Psychlogy and Neuroscience is welcoming applications for a Department Program Assistant. This position is responsible for supporting the faculty and educational activities in the Psychology and Neuroscience department. The primary responsibilities of this position include coordination of department communication (electronic bulletins, calendars, and websites), assistance in meeting requests for department data and reports, assistance with faculty and graduate student recruitment and other department events, and support for undergraduate and graduate education. The person in this position will work closely with faculty and other staff, and will need to have a broad understanding of the department and its activities.

Who We Are

The Department of Psychology and Neuroscience at the University of Colorado Boulder strives for excellence in our research, in our training of graduate students, and in our teaching of undergraduates. Underlying these goals is a deep commitment to research and teaching that will meaningfully address the betterment of the human condition and prepare our students to be competitive in the modern academic and professional environment.

What Your Key Responsibilities Will Be

Faculty Support

  • Assist with department communications, including maintaining websites and the department calendar, and coordinating communications to students and faculty (e.g., weekly bulletin of talks and events). Record faculty colloquia and job talks as requested. Upload video of talks to shared files and maintain those electronic files.
  • Assist with obtaining and organizing data and writing reports as needed by the department chair, associate chairs, or the program directors of Behavioral Neuroscience (BN), Behavioral, Psychiatric, Statistical Genetics (BPSG), Clinical Psychology (CL), Cognitive Psychology (CG), & Social Psychology (SO) (e.g., characterization of our graduate students as requested by the graduate school, information on post-docs as needed for training grant applications, data on professional activities of Clinical Psychology graduates for the American Psychological Association (APA) reports). All such requests will go through the Assistant to the Chair and the Curriculum Program Manager, who will set priorities.
  • Provide administrative support for 1-2 faculty searches each year.
  • Assist with graduation and other department events.
  • Provide back-up to the front office staff when needed.
  • Assist the Curriculum Program Manager and the Assistant to the Chair as needed in supporting faculty.

Support for Undergraduate Education

  • Collect/organize undergraduate Independent Study applications and enroll undergraduate students. At the end of the fall and spring semester, collect and archive Independent Study final papers.
  • Collect, distribute, and file incomplete approvals in the department.
  • Provide support to the Undergraduate Neuroscience Certificate Program by generating student transcripts and applications for approval.
  • Assist the Curriculum Program Manager and Director of Undergraduate Education as needed in supporting undergraduate education.

Support for Graduate Education

  • Primary responsibility for working with faculty in BN, CL, CG, & SO graduate training programs to organize recruitment/interview events for each program. This includes:
    • Assisting with arranging travel and housing for visiting students.
    • Coordinating individualized interview schedules for students & faculty.
    • Providing materials for meetings.
    • Procuring food and reserving rooms.
  • Working with the business office to maintain each program’s recruitment budget, including collecting and processing reimbursement requests.
  • Coordinate department and campus-based student fellowships and awards for students in the 5 training programs-- Behavioral Neuroscience (BN), Behavioral, Psychiatric, Statistical Genetics (BPSG), Clinical (CL), Cognitive (CG), & Social (SO).
  • Shared responsibility for organizing the annual graduate student mini-convention with the faculty convention chair.
  • Assist the Curriculum Program Manager and Director of Graduate Education as needed in supporting graduate education.

What You Should Know

This schedule for this position is Monday through Friday, 8:00 am to 5:00 pm.

What We Can Offer

The anticipated starting salary is $47,196.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Adaptable. Be Supportive. Be Boulder.

What We Require

  • Must be a current Colorado resident in order to apply.
  • Four years of general clerical or administrative service experience.
    • College, university or non-correspondence business school course work may substitute on a year-for-year basis for the general experience but not for the specific experience.
  • Must be able to work Monday through Friday 8am to 5pm.

What You Will Need

  • Self-directed and has initiative.
  • Customer service skills.
  • Excellent communication skills.
  • Organizational skills and the ability to multi-task.
  • Proficient computer and technology skills.

What We Would Like You To Have

  • Educational background or experience in psychology.
  • Previous experience working in a university setting.
  • Program management experience.
  • Website management experience.
  • Experience with statistical analysis.

Special Instructions

Please apply by September 19, 2018.

To apply, please submit the following materials:

1. A current resume. Must include date ranges and whether full time or part time work.

2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

3. DD-214 for veteran applicants.

a.Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to [email protected] or send via fax at 303-492-4693 and reference the job to which you are applying.

4. If using the educational substitution for experience: proof of degree or transcripts.

You will not be asked to upload references at this time.

Select here for additional information regarding Classified Staff positions:

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: [email protected]

The University of Colorado is an Equal Opportunity/Affirmative Action employer





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Job No:
Posted: 12/8/2018
Application Due: 12/9/2018
Work Type: