Purchasing & Travel Assistant

Job description

Full/Part Time
Full Time

8AM - 5PM

$47,001 - $67,401

Position Information
Under general direction of the Financial Administrative Officer (FAO) and general supervision of the Director, provide accounting and administrative support for the UCR Spin and Heat in Nanoscale Electronic Systems (SHINES) Center funded by the Department of Energy (DOE).
Serve as Travel and Events Coordinator. Primary responsibilities include: independently prepare travel vouchers and entertainment reimbursements for Center Director, Principal Investigators, Visiting Researchers, Academics and Students; coordinate student grants and travel advances; provide administrative assistance for Center Director.
Coordinate and supervise Center purchasing, deliveries, facilities and equipment repair and maintenance orders in compliance with appropriate policies, guidelines and procedures. Independently process a large volume of requisitions for a variety of materials, scientific and technical supplies and equipment. Determine and advise on best source for all vendor purchases as well as facilities and equipment repair, phone and communication services, printing and reprographic services. Reconcile monthly Center expense reports; act as first point of contact with campus departments to respond to inquiries and reconcile discrepancies. Provide support for the day-to-day accounting, recharge operations, scheduling meetings and other administrative support functions.
The DOE SHINES Center is one of forty-two Energy Frontier Research Centers (EFRCs) in the country. The EFRCs represent a unique approach, bringing together creative, multidisciplinary scientific teams to tackle the toughest scientific challenges preventing advances in energy technologies. The Center team is comprised of four UCR faculty and four collaborators from partner universities. The Center will operate under the Department of Physics & Astronomy.
This is a career position that is expected to continue over a two-year period.

All applicants will be asked to complete a skills assessment as part of the selection process.

Minimum Requirements
Purchasing: Demonstrated extensive and responsible purchasing and accounting experience in an online environment. Ability to analyze varying product and service features, prices and qualities, and determine the most cost effective purchase for the department.

Effective communication skills: Ability to communicate clearly and effectively using tact and diplomacy with internal and external customers, both verbally and in writing.

Demonstrated accuracy and attention to detail.

Demonstrated skill in using computer applications, including Adobe, MS Word, Excel, and Outlook.

Self-Management and Organizational Skills: Skill in working independently and following through on assignments with minimal direction; skill in performing effectively under a fluctuating workload; skill in organizing tasks, documents and materials with efficiency and accuracy.

Interpersonal Skills: Work as part of a team and collaborate with colleagues; ability to work effectively in a strong service environment with a diverse population.

Preferred Qualifications
Experience working in an institution of higher learning.

Knowledge of federal, state, private agency, campus, UC policies, procedures and practices.

Demonstrated knowledge of University of financial policies and procedures.

Skill and knowledge of UCRFS, UCRFS totals, eBUY, ePAY, iTravel, and other on-line accounting and purchasing systems.

Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the customer while adhering to policy.

Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey.
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  • Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.

  • In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.

  • U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."

  • Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • U.S. News and World Report's Best Graduate Schools (2016) including:

    • Graduate School of Education - 62nd among ranked schools

    • Bourns College of Engineering - 71st among ranked schools

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview





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Job No:
Posted: 12/8/2018
Application Due: 12/30/2018
Work Type: