Hyde Park Campus

Department
2010014 BSD - CTSA

About the Unit
The University of Chicago (UC) Institute for Translational Medicine (ITM) was created in 2007 to assemble, integrate, and create the intellectual, administrative, and physical resources required to catalyze research and research training in Clinical and Translational Science. Its ultimate goals are to train scientists and health care providers at UC and in our community to determine the molecular, genetic, pathophysiologic, and social determinants of disease and disease predisposition in individuals; to test interventions directed toward those mechanisms; and to achieve these goals in a way that is rigorous, efficient, ethical, respectful of, and responsive to our community's needs and values. Over its nine years, the ITM has capitalized on the outstanding intellectual and physical resources throughout the University and at ITM affiliate Institutions, Argonne National Laboratory, NorthShore University HealthSystem, Illinois Institute of Technology, and Access Community Health Network, and on substantial institutional and CTSA financial investments, to build the infrastructure for a transformative, energized, and self-improving home for clinical and translational research, ensuring the continued progress of clinical and translational science at the University of Chicago, its affiliates, on the South Side of Chicago, and beyond.

Job Information

Job Summary:

The ITM Fiscal Analyst is a member of the management team in the ITM. The Analyst will work under the direct supervision of the Associate Administrative Director to perform a variety of accounts receivable/payable related activities which requires advanced knowledge of invoice processing procedures. He/she will respond to and research complex accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals. Additionally, he/she will collect, interpret, and perform analyses of payables data and coordinate invoice payment reports and creates appropriate payables transactions to correct errors. The Fiscal Analyst will also provide operational/administrative support to the Clinical Research Center, assisting with scheduling of visits, capturing visit data, and use of the CR-Assist system, all of which is used to drive billing and reimbursement functions in the CRC. Finally, the Fiscal Analyst will provide some administrative support to the ITM office.

Responsibilities:

• Assisting with scheduling of visits on the CRC.
• Resolving requests for visits/services. Updating CR-Assist with completed visit information, capturing time in/out for completed visits, recording no-shows.
• Building study and visit profiles in CR-Assist.
• Entering/updating user profiles in CR-Assist. Support to CR-Assist users.
• Manage Accounts Payable and Purchasing.
• Manage Accounts Receivable and Analysis.
• Operating in a largely independent manner, manage the Accounts Payable operations for the ITM including monitoring of adherence to established University A/P policies in accordance with university guidelines.
• Serves as liaison to University Central Procurement (CPS) and other University of Chicago departments to manage and provide analysis of accounts payable/accounts receivable functions to support the timely submission, payment and attainment of goods and services.
• Process invoices, employee reimbursements, travel, and other A/P related payment information to an automated accounting system.
• Process purchase orders, DPVs, travel vouchers, interdepartmental orders.
• Serve as backup support for the Associate Administrative Director in all Accounts Payable functions or as assigned.
• Ensure that grant expenditures comply with university and regulatory agency policies and guidelines.
• Manage accounts payable process including resolution of all discrepancies/disputes with vendors and customers.
• Initiates procurement activities for laboratory equipment, supplies and services over $5000 (equipment, etc.).
• Reconcile purchase orders to FAS ledgers and source documents.
• Collection of usage records from ITM facilities with subsequent invoice generation.
• Provide assistance to ITM Directors in implementing and streamlining A/R processes to accommodate expansion in number of facilities covered.
• Responsible for follow-up in instances of non-payment; oversee collection of past due receivables.
• Assist ITM Directors in tool creation for budget administration and reporting as well as in preparing and administering periodic financial reports to ITM clusters leaders.
• Perform cost analysis projects for recharge rate establishment as assigned.
• Perform budget analysis projects as requested to assist in determination of appropriate allocation of grant and divisional funding.
• Perform project work to assist ITM colleagues in various aspects of managing the program.
• Monthly supply orders.
• Manage inventory of ITM equipment.
• Point of contact for office/facility issues.

Competencies:

• Knowledge of relevant accounts payable/receivable processing procedures.
• Proficiency with spreadsheet, word processing, and accounts payable/receivable software systems.
• Excellent oral and written communication skills.
• Ability to organize and prioritize workload during high-pressure, high-volume workload periods.
• Ability to make sound judgment decisions while maintaining a patient temperament Ability to work independently and meet deadlines regularly.
• Must be a team-player.

Additional Requirements

Education:

• Bachelor's degree in Accounting, Business Administration, or a related field preferred.

Experience:

• A minimum of two years of accounts payable/receivable or other invoice payment related experience.
• Previous experience with University of Chicago systems strongly preferred.
• Previous experience with sponsored and unsponsored funding mechanisms.

Required Documents:

• Resume

Benefit Eligibility
Yes

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours
37.5

Union
Non-Union

Job is Exempt?
No

Drug Test Required?
Yes

Does this position require incumbent to operate a vehicle on the job?
No

Health Screen Required?
Yes

Posting Date
2018-10-08-07:00

Remove from Posting On or Before
2019-04-08-07:00

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time
JR03085

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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