Recruiting Coordinator

Job description

Hyde Park Campus

59678 Enrollment And Student Advance

About the Unit
Career Advancement serves a student population of over 6,000 arts and sciences undergraduate students, in addition to alumni who have graduated within the last five years. Career Advancement plays a vital role in ensuring our students' success after graduation. Career Advancement offers innovative and comprehensive career development services with a focus on pre-professional preparation and experiential education opportunities. Through career advising, programs, and comprehensive resources, Career Advancement supports undergraduate students and alumni as they develop the skills necessary to manage their career development, while working with alumni and employers to provide students with meaningful opportunities. For more information, please visit the Career Advancement website at

Job Information

Job Summary:

The Employer Relations and Development (ERD) team establishes and enhances employer relationships across industries and in multiple geographic locations to connect talented UChicago students with leading organizations for job outcomes and experiential education opportunities.

ERD staff each manage a portfolio of employers within assigned industries (i.e finance; STEM; journalism, arts, media; law; health professions; etc.) to administer recruiting services and assist employers in the successful hiring of UChicago students. A few of our key recruiting programs include:

  • The University's premiere Jeff Metcalf Internship Program that places students into 2,500+ paid substantive opportunities in the academic year
  • A robust on-campus recruiting program that attracts 400+ employer partners each year to host 150+ information sessions and networking events and 2,500+ on-campus interviews and coffee chats
  • Two annual careers fairs that attract 180+ employers and over 1,000+ students at each fair
  • Recruiting forums, treks, job shadowing, and other experiential education opportunities that require employer participation

The Recruiting Coordinator will play a key role in the successful administration of these recruiting programs, with an emphasis on a keen attention to detail and a commitment to superior customer service. This role provides critical support to all Employer Relations & Development team members. This position reports to the Associate Director, Employer Relations & Development.


  • ERD operations support(35%): Screen and approve new listings for internships and full-time positions on the University job board. Identify new employer contacts for the University and support employer development strategies. Support Employer Relations & Development team by updating Handshake and creating on-campus events and interview schedules. Collect data on student career outcomes (including job offers, internship placements, etc.). Approve and manage all employer event and interview requests and audit event calendars. Produce reports and prepare data on student placement statistics, employer registration, and system usage. Collaborate with colleagues to create and administer targeted programming to make students successful in their job/internship searches. Partner with employers, alumni, student groups, and other university staff to prepare these programs. Provide advising support by review student resumes, cover letters, and job applications.

  • Outcomes and data tracking (20%): Collect data on student career outcomes including job offers, internship placements, etc. utilizing Salesforce, Handshake, and other data management trackers. Play an active role in obtaining hiring data from employers. Responsible for weekly, monthly, quarterly and annual reporting on employer relations and development efforts both within assigned portfolios, as well as overall industry trends, employer engagement, and the Jeff Metcalf Internship Program. Proactively track placement data and employer and stakeholder engagement information. Contribute to annual outcomes reports and develop a working knowledge of key initiatives and priorities that contribute to student success. Run reports and prepare data on student placement statistics, employer registration, and system usage.

  • Event planning and on-campus recruiting logistics (20%): Provide critical support to ERD team to ensure that employers receive best-in-class support when they recruit UChicago students; duties include, but are not limited to, supporting the team in completing room reservations for all employer-hosted events, managing interview schedules, student and employer communication, invoicing and payment details for recruiting events, administering student stipends, etc.

  • Employer relations (15%): Assist in the management and execution of programs including the Summer on the Cuyahoga internship program and in developing key employer relationships in key geographic locations and industries like California, Florida, Philadelphia, Far East Asia, etc. Manage a small portfolio of employer partners and create incremental opportunities for the Metcalf Program.

  • Other duties as assigned (5%)

  • Ability to develop strong relationships with a wide variety of constituents, including employers and external partners like donors, alumni, and parents, students, faculty, staff, and senior leadership.
  • Must possess exemplary organizational skills and attention to detail. Strong customer service focus and a high level of professionalism when interacting with internal and external clients.
  • Displays an outcomes-driven and action-oriented attitude in written and verbal communication.
  • Demonstrate University stewardship and serve as a brand ambassador.
  • Communicate effectively and with influence.
  • Exhibit resilience and optimize resources.
  • Ensure decision quality, accountability, and drive results.
  • Display emotional intelligence.

Additional Requirements

Education, Experience or Certifications:

  • Bachelor's degree required

  • One year of professional work experience is required; an interest in career services, employer relations, or recruiting is strongly preferred

Required Documents:
  • Cover Letter
  • Resume
  • References

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 12/8/2018
Application Due: 12/30/2018
Work Type: