Business Associate
- Employer
- Florida State University
- Location
- Tallahassee, FL
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Job ID: 44492
Full/Part Time: Full-Time
Regular/Temporary: Regular
Department
This position will be located in the Florida State University College of Law.
Responsibilities
Serves as the College of Law HR Transactional Rep. Processes and tracks all HR personnel actions such as terminations, supervisor changes, funding changes, position descriptions, recruiting, entering job openings, job offers and monitoring hiring process and all transactions to completion. Completes new hire paperwork and assist new employees. Prepares faculty/adjunct faculty contracts from HR, verifying for accuracy, and submitting to the College of Law Dean for signatures. Responsible for creating purchase requisitions for goods and services; for entering unencumbered payment requests (ePRF); for keying receipts for procurement of goods and services; tracking orders; ensuring that purchases follow University procurement rules and regulations. Maintains Power Receiver role for the main College of Law.
Manages time and leave process, provides time and leave training to supervisors. Responsible for HR actives and cost center reports to ensure all appointments are accurately reflected and paid. Responsible for all payroll documentation and data related to accurate paychecks. Maintains departmental personnel files. Initiates termination checklists and performs leave audits. Assists in ensuring a sound environment of internal controls and compliance by daily monitoring of purchasing activities. Utilizes OMNI queries and reports for tracking purchase requisitions and purchase orders to ensure compliance with University policies and procedures. Prepares FSU Foundation disbursement requests, assures proper signatures are obtained, and forwards to the FSU Foundation. Maintains all back up documentation on FSU Foundation disbursements and gifts.
Qualifications
High school diploma or equivalent and four years of experience.
Experience communicating effectively, both verbally and in writing.
Experience establishing and maintaining effective working relationships.
Experience performing accurately in a fast-paced, detail oriented environment.
Experience prioritizing, organizing and performing multiple work assignments simultaneously.
Experience compiling, reviewing, and reconciling data for accuracy, completeness and compliance.
Knowledge of related federal, state, and local laws, ordinances, rules and regulations.
Knowledge of applicable computer applications (such as Microsoft Word, Office, Excel) and basic computer functions.
Knowledge of principles, practices, and standards of human resource administration.
Anticipated Salary Range
Salary commensurate with experience.
Pay Plan
This is an USPS (University Support Personnel System) position.
Schedule
If not otherwise specified, schedule is M-F, 8-5.
Criminal Background Check
This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Tobacco Free Campus
Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
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Organization
Working at Florida State University
One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.
Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.
Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.
Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.
Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.
With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.
Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.
Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.
At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.
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