Business Associate

Job description

Job ID: 44492

Full/Part Time: Full-Time

Regular/Temporary: Regular


This position will be located in the Florida State University College of Law.


Serves as the College of Law HR Transactional Rep. Processes and tracks all HR personnel actions such as terminations, supervisor changes, funding changes, position descriptions, recruiting, entering job openings, job offers and monitoring hiring process and all transactions to completion. Completes new hire paperwork and assist new employees. Prepares faculty/adjunct faculty contracts from HR, verifying for accuracy, and submitting to the College of Law Dean for signatures. Responsible for creating purchase requisitions for goods and services; for entering unencumbered payment requests (ePRF); for keying receipts for procurement of goods and services; tracking orders; ensuring that purchases follow University procurement rules and regulations. Maintains Power Receiver role for the main College of Law.

Manages time and leave process, provides time and leave training to supervisors. Responsible for HR actives and cost center reports to ensure all appointments are accurately reflected and paid. Responsible for all payroll documentation and data related to accurate paychecks. Maintains departmental personnel files. Initiates termination checklists and performs leave audits. Assists in ensuring a sound environment of internal controls and compliance by daily monitoring of purchasing activities. Utilizes OMNI queries and reports for tracking purchase requisitions and purchase orders to ensure compliance with University policies and procedures. Prepares FSU Foundation disbursement requests, assures proper signatures are obtained, and forwards to the FSU Foundation. Maintains all back up documentation on FSU Foundation disbursements and gifts.


High school diploma or equivalent and four years of experience.

Experience communicating effectively, both verbally and in writing.

Experience establishing and maintaining effective working relationships.

Experience performing accurately in a fast-paced, detail oriented environment.

Experience prioritizing, organizing and performing multiple work assignments simultaneously.

Experience compiling, reviewing, and reconciling data for accuracy, completeness and compliance.

Knowledge of related federal, state, and local laws, ordinances, rules and regulations.

Knowledge of applicable computer applications (such as Microsoft Word, Office, Excel) and basic computer functions.

Knowledge of principles, practices, and standards of human resource administration.

Anticipated Salary Range

Salary commensurate with experience.

Pay Plan

This is an USPS (University Support Personnel System) position.


If not otherwise specified, schedule is M-F, 8-5.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to, or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:





Diversity Profile: University



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Job No:
Posted: 12/8/2018
Application Due: 12/14/2018
Work Type: