Program Associate

Job description

Job ID: 44500

Full/Part Time: Full-Time

Regular/Temporary: Regular


This position works in the Career Services and Professional Development Office at the College of Law.

Provides administrative support to the Associate Dean, Assistant Director, Program Managers and JD Advisors, to include travel arrangements and reimbursement, memberships and event registrations, and appointment scheduling. Oversees office operations, to include assigning duties to OPS employees, ensuring coverage of phones and front desk,and assisting students, employers and other guests. Maintains all office filing and purchases items for office as needed.

Coordinates Career Services events, to include On-Campus Interviewing (OCI) program, Professional Development program, practice area advising sessions and regional interest events. Schedules rooms, orders food, and oversees room set-up, event materials and announcements, RSVPs and sign-ins, and special arrangements for guest speakers and/or employers. Liaisons with Technology Office, Dean's Office and others to ensure all programming runs smoothly and does not conflict with other law school events.

Oversees data entry of all job postings into Symplicity software by OPS employees. Reviews all jobs, new employer registrations, and contact before approving. Prepares and submits reports to Assistant Director and Intercollegiate Job Bank. Attends trainings and monitors new software developments, recommending purchases and/or procedure changes.

Manages Career Services Office communications. Sends Career Services events to Student Advancement Office for bi-weekly student announcements, creates digital signage and social media content, responds to comments on social media sites, and drafts general correspondence.

Maintains all files and information on reciprocity requests for job placements through other colleges and universities. Reviews and researches other school reciprocity policies. Processes student and alumni reciprocity requests and serves as point of contact for other schools' reciprocity questions. Maintains documentation on all requests. Maintains documentation on all requests.


A high school diploma or equivalent degree and minimum 4 years of office experience are required. Post-high school education can substitute for experience at an equivalent rate.

Must be proficient with Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat, or similar software, social media platforms such as Facebook and Instagram, and standard office equipment/procedures. Ability to independently prioritize multiple work assignments to meet deadlines, maintain professional office demeanor and interact with a wide variety of constituents (students, faculty, staff, alumni and employers), and communicate effectively, both orally and in writing, is essential.


A Bachelor's degree is preferred. Familiarity with Canvas LMS and Concur travel systems, and previous experience in human resources, career services and/or event planning, are also preferred.

The College of Law prefers that applicants atttach a resume and cover letter to the online application.

Contact Info

Alisa Duke
Assistant Director for Career Services
[email protected]

Anticipated Salary Range

Anticipated salary range $32,000-$37,000, depending upon experience.

Pay Plan

This is an USPS (University Support Personnel System) position.


8:00 a.m. - 5:00 p.m. Monday-Friday, with occasional overtime for special events and/or projects.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. The College of Law prefers that applicants attach a resume and cover letter to the online application.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to, or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:





Diversity Profile: University



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Job No:
Posted: 12/8/2018
Application Due: 12/15/2018
Work Type: