College of Medicine Admissions Officer (Division of Student Affairs & Admissions - Medicine)

Job description

Job ID: 44388

Full/Part Time: Full-Time

Regular/Temporary: Regular


Division of Student Affairs and Admissions - College of Medicine


Coordinates all components of applicant admission files for approximately 7,000 MD applicants and 1,500 Physician Assistant applicants yearly. This comprises preparing, processing, maintaining and finalizing admission files, and includes initial scoring of PA applications, accessing and updating a variety of data on a continuous basis from AMCAS (American Medical College Application Service) and CASPA (Central Application Service for Physician Assistants), preparing correspondence, compiling materials for review prior to interviews, maintaining data, etc.

Serves as a first point of contact for the College of Medicine's Division of Student Affairs and Admissions and provides professional knowledge, advice, and counseling regarding admissions and recruitment activities for the College of Medicine, Association of American Medical Colleges, American Medical College Application Service, Central Application Service for Physician Assistants, etc., as well as related Florida State University processes. Responsible for representing FSU to prospective students and their parents by assisting the Division of Student Affairs and Admissions with the coordination and facilitation of events related to Admissions including, but not limited to: applicant interviews and Admissions Committee meetings.

Collects, researches and analyzes statistical admissions data for the Division. Responsible for maintaining supply of admissions materials, to include: driving to pick up supplies/food used to host medical school applicants.

Performs other related duties as required to assure the efficient operation of the Division of Student Affairs and Admissions, including but not limited to: providing back-up support to staff in their absence or during peak work times


Bachelor's degree and one year of experience; or a high school diploma/equivalent and experience equal to five years. (Note: post-high school education can substitute for experience at the equivalent rate.)

Experience communicating effectively verbally and in writing.
Experience establishing and maintaining effective working relationships.
Experience gathering, interpreting, reporting, and/or editing information.
Experience prioritizing, organizing and performing multiple work assignments accurately in a detail oriented environment simultaneously.
Experience utilizing problem solving skills.
Experience with applicable computer software and operating systems to include Microsoft Word, Excel, and Outlook or equivalent software.

Valid Florida or Georgia Driver's License, or the ability to obtain.


Bachelor's degree.
Experience evaluating applicant information and determining eligibility.
Knowledge of admissions, registration and graduation requirements.
Knowledge of FSU and/or the College of Medicine admissions processes.
Experience with data collection as it relates to admissions.

Pay Plan

This is an USPS (University Support Personnel System) position.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to, or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:





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Job No:
Posted: 12/8/2018
Application Due: 12/30/2018
Work Type: