Catering Coordinator

Job description

Catering Coordinator

University of Puget Sound

Job ID: 4525

Location: Student Union-Dining Services

Full/Part Time: Full-Time


Appointment/Status: This position is hourly, non-exempt and full-time (1.0FTE).

Position Description: The Catering Coordinator serves as a liaison between catering and the client planning events and services.

Essential Job Functions and Responsibilities:

    Supports the Assistant Director for Catering and Cafes with designing high profile events.
    Provides direction and supervision to the catering student staff in the absence of the Assistant Director for Catering and Cafes or Catering Leads.

  • Responsible for editing and approving timecards for DCS student catering workers using the university's PeopleSoft timekeeping systems.

  • Responsible for planning and creating menus with customers for university and off campus catering events.

  • Provide general administrative duties in support of Catering activities.

  • Responsible for Catering Lead duties in their absence and provides additional support for large events.

  • Provides full time coverage as needed in the absence of the Office Assistant/Accounts Payable and the Payroll & Accounts Receivable Coordinator.

  • Coordinates with culinary staff the overall details of university and off campus catering events.

  • Distribute and communicate Catering details to the appropriate areas as well as any updates.

  • Assists in the training of student staff members.
    Participates in the recruitment and interviewing of catering staff.

  • Serves as backup to generate catering invoices and reconcile the catering accounts receivable with the PeopleSoft system.

  • Serves as backup for maintaining the DCS cash vault, which includes reconciling petty cash, cashier bags, and food worker card reimbursements.

  • Responsible for maintaining catering petty cash.

  • Serves as a back up to Office Assistant/Accounts Payable for answering main phone line, printing ID/Meal Cards and general administrative office support.

  • Adheres to policies as outlined in the DCS Handbook.

Minimum Requirements

  • High school diploma or equivalent
  • An Associate's or Bachelor's degree in hospitality, culinary arts or related field preferred
  • Ability to work in a fast-paced environment
  • Understanding of general accounting principles
  • Proficient with general timekeeping tasks
  • Familiar with taxable and non-taxable regulations
  • Proficient in MS Office Suite (MS Excel, MS Outlook, MS Word in particular)
  • Must possess a valid Food Worker Card
  • Must demonstrate a strong customer service orientation and have the ability to organize, prioritize and problem-solve, and communicate and work with a diverse group of staff
  • Regular and reliable attendance
  • Ability to respectfully work, communicate and provide leadership within a diverse campus community

Preferred Experience

  • Event planning experience

  • Experience working within a higher education institutional setting

  • PeopleSoft timekeeping system, Odyssey, 25Live, and Event Master accounts receivable software program

Physical Demands
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to work shifts of twelve or more hours.

  • Ability to bend and stoop to grasp objects, climb ladders, push and pull carts weighing up to 100 pounds, unassisted.

  • Ability to lift up to 30 pounds. Lift up to 35 pounds unassisted on occasion.

  • Ability to visually examine products for quality and signage/labeling for accuracy.

  • Ability to stand for long periods of time.

  • Ability to work in a fast-paced, strenuous environment.

Diversity Statement

  • We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.

  • We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.

  • We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: The hiring rate for this position is up to $20.00/hr depending on applicable experience and education. Decisions about starting salaries will be made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations. Application Deadline Information: Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified. Please note: due to the winter break campus closure, we will not be scheduling interviews until after the first of the year. Required Applicant Documents:You will be prompted to upload all required documents as one file titled "Required documents." Please combine all required documents shown below into one Word or PDF file. Applications submitted without the required attachments will not be considered.

  • Resume

  • Cover Letter

The University of Puget Sound is an equal employment opportunity employer.

How to Apply
For complete job description and application instructions, visit:

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" ( to learn more about the college.

As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA

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Job No:
Posted: 12/7/2018
Application Due: 12/25/2018
Work Type: