DHR Analyst (Confidential Administrative Support II)

Job description

Position TItle: DHR Analyst (Confidential Administrative Support II)
Job Opening ID: 13643
Job Title: Confidential Administrtive Support 12 Mo
Position Number: 00003658 Confdntl Admin Support 12 Mo


Salary Range: $4,233 - $9,514 per month (anticipated hiring salary range: $4,233 - $5,000 per month)

Note: This is a full-time (40 hours per week), probationary, exempt position

Organizational Description:

California State Univesity, Fresno is among the premiere employers in the Greater San Joaquin Valley and offers the opportunity to work in a stimulating and diverse environment. We invite you to join the Administrative Services and Human Resources team as we endeavor to provide a quality educational opportunity to more than 20,000 students.

We are proud of the fact that we make a positive difference in the lives of so many students. In addition to outstanding career opportunities, employees enjoy excellent benefits that include health and dental coverage, generous vacation and holiday accrual plans, a choice among several competitive retirement options, tuition assistance for staff members and their family, credit union membership, library privileges, and participation in cultural and social events, often at reduced prices.

If you are seeking employment in higher education and wanting to join a progressive organization making a difference in our region educationally, economically and socially, consider joining the Human Resources team. We are always looking for the best and it might just be you!


Under the general direction of the Associate Vice President (AVP) for Human Resources / DHR Administrator, the Confidential Administrative Support II (DHR Analyst) provides case management support and assists with varied complex duties, tasks, and projects involving a full range of policy and administrative issues. The DHR Analyst is responsible for supporting the implementation of significant aspects of university compliance with California State University (CSU) Executive Orders regarding discrimination, harassment, and retaliation (DHR) among employees, students, and third-parties.

The DHR Analyst facilitates appropriate responses to reports of discrimination, harassment, and retaliation in accordance with the applicable CSU Executive Orders and state and federal laws. Duties include day-to-day case management; communications with parties and witnesses; notetaking during intake and investigation interviews; research; and drafting investigative summaries and reports.

The DHR Analyst supports the AVP for Human Resources' efforts in setting a professional and caring tone in all interactions with the campus community given the sensitive nature of the work. While the primary responsibilities of this position are related to DHR support, this position also provides administrative support to the AVP for Human Resources.

This position is classified as "Confidential" in accordance with the provisions of the Higher Education Employer-Employee Relations Act (HEERA). The incumbent regularly performs duties that require access to confidential information, which contributes significantly to the development of management positions and responses. This position works directly with the AVP for Human Resources in the collection, organization, presentation and review of sensitive and confidential data on a wide range of matters, including but not limited to staff and Management Personnelactions, labor issues, investigations, litigation strategies, settlements and/or resolutions of claims; and other related personnel matters.

Position Summary:

Program Support - Assist in program planning, development and implementation by monitoring and tracking assignments, projects, and overall compliance indicators

    	Take initiative in the development and completion of projects, review reports, organize and plan activities under the direction of the AVP for Human Resources	Responsible for implementation of a variety of projects from beginning through evaluation	Coordinate and track activities to ensure the timely completion of projects and investigations	Provide detailed analysis, monitoring, forecasting, and recommendations for compliance measures under the leadership of the AVP for Human Resources	Coordinate DHR education and prevention programs 	Schedule and arrange interviews and meetings.	Coordinate communication and record keeping for interactions with members of the campus community who express DHR and/or other related workplace concerns
Reporting and Research - Initiate, review, write and edit correspondence, publications, and reports, as well as conducting analysis of relevant policies and data, and provides recommendations

    	Oversee and update DHR related publications including brochures and the website	Research and analyze information needed for resolving issues and problems, and provide recommendations for action and program or system improvement	Collect, analyze, and synthesize reports of discrimination, harassment and retaliation data, and provides recommendations on reporting strategies	Serve as the subject matter expert of the DHR case management system (Maxient) and offer case management system assistance to users	Compose correspondence and reports, including annual reports to the Chancellor's Office and campus senior leadership	Draft and send correspondence for participants in investigations or resolution processes
Provides confidential administrative support to the AVP for Human Resources / DHR Administrator

    	Determine priorities, monitor projects, and delegate assignments for completion by the AVP for Human Resources	Perform research and make recommendations for changes in departmental and/or appropriate campus policies and procedures	Provide administrative support, including scheduling and record keeping of meetings and initiatives	Maintain accurate files and records	Assemble information from a variety of sources in response to requests from the AVP for Human Resources	Establish and maintain effective working relationships with the campus community	Interact with campus administrators on behalf of the AVP for Human Resources	Compose correspondence, proofread, and edit drafts, documents, proposals, and reports
Secondary duties of the job include:

    	Provide case management support to the Labor & Employee Relations Manager and the Manager for Compliance & Regulatory Programs	Other duties as assigned

Knowledge, Skills & Abilities:

    	Knowledge of and ability to interpret federal and state laws regarding discrimination, harassment, and retaliation	Basic knowledge of the principles of human resources and employee relations issues	Knowledge of research techniques and statistical methods	Exceptional communication and interpersonal skills, including the ability to be impartial and establish rapport with a diverse range of campus community members	Possession of strong organization and analytical skills	Detail oriented and self-directed	Demonstrated commitment to serving a diverse population with cultural competence and sensitivity, as well as the ability to work with a wide range of constituencies including staff, students, faculty, administrators, and third parties with diplomacy and tact	Ability to investigate and analyze information, reason logically and draw conclusions	Ability to handle a significant caseload and manage multiple priorities and deadlines in a timely manner	Ability to build relationships and establish collaborative partnerships across the University	Ability to maintain strict confidentiality and exercise good judgment on sensitive matters	Demonstrated ability to exercise superior judgment with the ability to manage highly sensitive and confidential communications	Demonstrated ability to create, compose and edit complex reports, correspondence and create effective presentations

Education and Experience:

  • Bachelor's degree from an accredited four-year college or university in a relevant discipline,completion of a professional training program specific to the position and directly related work experience,or a combination of education and experience that demonstrates the ability to perform the essential functions of the position
  • A minimum of two years demonstrated experience related to the duties and responsibilities specified in the position description

Preferred Skills:

  • Experience in a higher education setting
  • Professional experience facilitating or administering investigations
  • DHR and/or Title IX Investigator training
  • Knowledge of shared governance, collective bargaining and collegial interaction within a university
  • Knowledge of CSU policies and procedures
  • Ability to interpret, develop and apply policies
  • Ability to read and interpret legal documents
  • Paralegal experience and/or training
  • Self-starter with strong organizational abilities, interpersonal skills and superior written communication
  • A team player with ability to work in a cooperative/dynamic environment

Filing Deadline:

Applications received by January 6, 2019 will be reviewed for minimum qualifications and given full consideration by the hiring manager and/or search committee. Qualified applicants received after that date will be forwarded upon request to the hiring manager and/or search committee.

Application Procedures:

Complete the required fields on the online application, a resume, and three professional references, including telephone numbers, are required. A cover letter that addresses your qualifications for the position is also required. Full consideration will not be given to applicants who fail to complete all application requirements.

Pursuant to Executive Order 1088, reasonable accommodation is to be provided upon request from an employee or applicant with disabilities, unless doing so would impose an undue hardship on the campus. What constitutes a reasonable accommodation is to be determined by the campus on a case-by-case basis after it has received the individual's request for accommodation and engaged in an interactive process. Employees or applicants requiring reasonable accommodation should contact Human Resources directly at (559) 278-2032.

How To Apply:

To apply for this or any open position at Fresno State visit our online employment site at: http://jobs.csufresno.edu/

Other Requirements:

Pursuant to the requirements of the Immigration Reform and Control Act of 1986, any offer of employment is contingent upon verification of individual's eligibility to be employed in the United States.

California State University, Fresno, in conjunction with the CSU policy, requires that the successful candidate complete a full background check (including a criminal records check) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.

California State University, Fresno annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by Fresno State, and on public property within, or immediately adjacent to or accessible from the campus. The report also includes institutional policies concerning campus security, alcohol/drug use, crime prevention, reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report by contacting the Campus Police Department or by accessing the following web site: http://www.fresnostate.edu/adminserv/police/clery/index.html

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. You can obtain a copy of this Executive order by accessing the following web site: https://www.calstate.edu/eo/EO-1083-rev-7-21-17.html

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Other Applicant Information:

Applicants will receive confirmation of receipt of their application materials via automatic email reply. In addition, qualified applicants will receive email notification at the conclusion of the recruitment process.

It is the policy of the California State University to fill vacant positions represented by the California State University Employees' Union (CSUEU) with qualified applicants currently employed on the campus. Other applicants may be selected when it is necessary to meet the best interests of the campus by obtaining specialized skills and abilities not available from campus applicants.

Temporary positions filled through recruitment may be extended or converted to permanent status without a second recruitment depending on the availability of funding and the circumstances that created the vacancy. A permanent or probationary on-campus applicant selected to fill a temporary vacancy at a higher classification or skill level that expires within the stated timeframe may return to his or her previous classification, not necessarily in the same position, subject to the conditions of the appropriate bargaining agreement.

Equal Employment Opportunity:

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Order 883 prohibits discrimination and Executive Order 927 prohibits harassment, on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity, per HR 2004-12), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Retaliation against individuals for complaining about these proscribed conduct, opposing such conduct, or participating in an investigation or proceeding involving such conduct is prohibited by both executive orders.

Further, California State University, Fresno's statement of commitment to equal employment opportunity principles is also found in the various collective bargaining agreements.

General Information:

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to offer high-quality educational opportunities to qualified students at the bachelor's and master's levels, and in certain applied disciplines, at the doctoral level. The current student enrollment is approximately 24,000, including a large percentage of students with diverse and
culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and world. California State University, Fresno promotes student learning and community engagement through faculty scholarship and service learning opportunities in collaboration with community organizations, educational institutions, industry, business and government. The University was one of the first U.S. Colleges and Universities to be selected by The Carnegie Foundation for the Advancement of Teaching for its Community Engagement Classification.

Metropolitan Fresno, with a multi-ethnic population of over 600,000, is located in the heart of the San Joaquin Valley on the western edge of the Sierra Nevada Mountain Range. The campus is within driving distance of San Francisco, Los Angeles, Yosemite, Kings Canyon and Sequoia National Parks, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

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Job No:
Posted: 12/7/2018
Application Due: 12/25/2018
Work Type: