The Office of Extramural Fund Management (EFM) is a part of the Office of Research Administration (ORA) which supports the UCLA research program by providing leadership, professional guidance and administrative services to faculty, department administrators, and students. Under the direction of the Manager, the incumbent is primarily responsible for: performing various financial and analytical tasks related to Sponsored fund management; preparation of standard invoices and/or financial reports on cost reimbursement and fixed price contracts and grants to meet fixed deadlines in a timely manner; reviewing, analyzing and preparing supplemental financial information that will be sent to various sponsoring agencies on behalf of the University; performing related tasks such as preparing and processing journals, maintaining internal records for sponsored funds, and closing sponsored funds. The incumbent is expected to understand and apply broad knowledge of various sponsoring agency requirements as it relates to their day-to-day responsibilities.

The complete listing of qualifications is available on UCLA's official job posting.

Required:

• Skill in speaking clearly and distinctly, using English to obtain and convey information to individuals at various organizational levels.
• Skill in writing clear, concise and grammatically correct business correspondence for a diverse audience of novice to advanced.
• Ability to work accurately with detailed financial information to ensure all calculations are accurate.
• Ability to use mathematical skills sufficient to compute and summarize figures and verify accuracy of financial reports and invoices.
• Ability to analyze and interpret financial data in order to prepare financial reports and reconcile invoices, ledgers, and accounting journals with speed and accuracy.
• Ability to accept direct guidance from supervisor and follow through on assignments with moderate direction from supervisor.
• Ability to work with changing priorities and constant interruptions to complete assignments with the proper level of importance with guidance from Supervisor.
• Ability to work as a part of a team exhibiting cooperative behavior that maximizes effectiveness and efficiency.
• Ability to adapt to changes in work tools, technology, and systems as a result of organizational improvements and regulatory compliance.
• Maintain confidentiality and appropriate use of financial or payroll information based on need to know access granted to perform primary job duties.
• Exhibit behaviors associated with a high degree of professionalism in all aspects of the position including but not limited to interactions with the campus research community, EFM team members/colleagues, and ORA colleagues.
• Working knowledge of word processing, spreadsheet and database applications, including but not limited to the most current version of Excel, Word, PowerPoint, and Outlook; ability to utilize mainframe systems.

Preferred:

• Skill and experience in financial management practices, including a basic understanding of internal accounting controls sufficient to analyze transactions and activity to ensure compliance.
• Ability to prepare contracts and grants financial statements and invoices consistent with the sponsoring agency requirements.
• Ability to understand organization and department stated goals and objectives sufficient to be an active and productive staff member.
• Working knowledge of University accounting and knowledge of contracts and grants within a large higher education institution with a high volume of sponsored awards.
• Working knowledge of laws and regulations governing sponsored projects in a university environment.
• Education and experience equivalent to a Bachelor's degree and/or 1-3years experience in accounting/administrative analysis.
• Develop and maintain knowledge of applicable rules and regulations, and university policy and procedures governing sponsored funded projects and keep abreast of changing regulatory requirements.

Benefits

UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 12 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy - http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct