Accountant 4 (Req. 29143)

Job description

The Office of Extramural Fund Management (EFM) is part of the Office of Research Administration (ORA) and supports the $900 million research program at UCLA by providing leadership, professional guidance and administrative services to faculty, department research administrators, and students.  . Under the general direction of the Manager, the Accountant 4 is responsible for financial management of UCLA sponsored funds from federal, state and local government sources, as well as nonprofit, private and corporate sponsors. Ensures fiscal compliance with UCLA and sponsor policies, timely submission of reports and invoices to sponsoring agencies, and responsive customer service. Primary responsibilities include analyzing and reviewing expenditures, identifying potential compliance and/or policy violations, communicating concerns and financial issues to campus department personnel and Office of Contract and Grant Administration (OCGA) peers, facilitating resolution of post-award issues, and preparing complex financial reports. The incumbent is an active participant in the shared responsibility with the Principal Investigators, departmental fund managers and OCGA staff for ensuring responsible stewardship in financial management of sponsored projects. The Accountant 4 is well experienced in a wide variety of complex operational matters including a detailed understanding of various sponsoring agency requirements, UC policies, and OMB circulars A-21, A-110, and A-133. The incumbent must have a broad knowledge of federal, private and state sponsor reporting requirements.  The incumbent assists the Manager in implementing process improvements, assessing staffing needs, and promoting the overall mission of the unit, and carries out other duties as assigned.

The complete listing of qualifications is available on UCLA's official job posting.


  • Ability to analyze and evaluate the impact of changes in federal, state and other sponsoring agency regulations and provide assistance to the Director to plan proper implementation of such changes.
  • Ability to analyze and interpret financial data in order to approve financial reports, ledgers and accounting journals to ensure compliance with generally accepted accounting principles, University accounting, and terms and conditions of various sponsoring agencies.
  • Skill in analyzing information and objectives to define problems, identify patterns, relationships, formulate logical and objective conclusions and recognize alternatives and their implications.
  • Detailed knowledge of Code of federal regulations. OMB circulars A-21, A-110 and A-133, NIH grants Policy Statements, NSF grants Policy Manual and regulations of other federal and state agencies.
  • Demonstrated excellent interpersonal skills to establish and maintain cooperative, tactful, effective, and harmonious working relationships with co-workers, supervisors, university employees, sponsors and the public.
  • Demonstrated professional experience, business acumen, judgment and integrity to effectively deliver high quality service to internal and external customers.
  • Demonstrated ability to manage a high volume of assignments and to set priorities, which reflect relative importance of the task to overall job responsibilities.
  • Skill in writing clear, concise, and grammatically correct business correspondence, analysis and financial reports intended for audiences ranging in experience from novice to advanced in the subject matter.
  • Superior written and oral communication skills to ensure effective communication with a wide range of audiences including internal staff, Principal Investigators, departmental fund managers and OCGA staff.
  • Skill in organizing material and information in a systematic way to optimize effective and efficient operations.
  • Working knowledge of the most current versions of Excel, Word, Access and other database query programs to effectively complete primary job functions.
  • Ability to adapt to changes as a result of automation including re-training, workflow changes, procedural adjustments, and interactions with the campus research community.
  • Advance skill and experience in accounting and financial management practices, including a basic understanding of systems of internal control sufficient to review, analyze and interpret procedures and results in order to determine whether transactions and activity comply with laws, regulations, terms and conditions of award document, policies and procedures.
  • Demonstrated skill in delivering high quality customer service to a diverse group of colleagues both within the organization and to external customers.
  • Working knowledge of customer service, performance measurements and quality service principles to ensure delivery of EFM services meets established standards.
  • Education and experience equivalent to a Bachelor's degree and/or four years of experience in related field.


  • Thorough knowledge of University policies governing the administration of contracts, grants, cooperative agreements and subcontracts.
  • Working knowledge of University financial system and Contract and Grants award system.
  • Demonstrated experience in delivering effective presentations to large (100+) and small (25 or less) audiences ranging in experience from novice to advanced in the subject matter. Strongly Preferred.
  • Working knowledge of University accounting, payroll, personnel, material management policies and procedures to effectively review and correct financial transactions using manual forms and electronic media.


UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 12 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy -




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Job No: 29143
Posted: 12/7/2018
Application Due: 2/5/2019
Work Type: