Contract & Grant Specialist (Req. 29227)

Job description

The Office of Contract and Grant Administration (OCGA) is a part of the Office of Research Administration (ORA) which supports the UCLA research program by providing leadership, professional guidance and administrative services to faculty, department administrators, and students.  The Contract & Grant Specialist is a member of a Contract & Grant Team handling various administrative and analytical tasks related to contracts and grants for research, public service and training projects supported by government (federal, state, county and municipal) and non-profit entities (foundations, educational institutions, research organizations).  
Duties include addressing questions and concerns regarding existing contracts and grants; responding to requests for information from Principal Investigators, departmental staff, and agency personnel; the initial review and analysis of proposals ready for submission and incoming awards; the initiation of award set-up; the analysis of information to support the financial requirements, proposal requirements and business processes of Office of Contracts & Grants Administration (OCGA) as well as the University; and the coordination of submissions.  Carry out research and special projects; communicate with staff and others throughout the University to define issues and expedite resolution; communicate with funding agencies on behalf of UCLA; and handle sensitive information, such as the coordination of conflict of interest disclosure forms.

The complete listing of qualifications is available on UCLA's official job posting.


  • Strong interpersonal skills to work effectively with faculty, administrators and funding agency personnel.
  • Demonstrated skill in the use of computers using Windows-based software, general working knowledge of spreadsheet software and database entry, and working knowledge of the internet.
  • Demonstrated ability to interpret financial administrative concepts as presented in contract and grant documents.
  • Skill in preparing routine correspondence using proper grammar, spelling and punctuation.
  • A strong attention to detail with the ability to identify inconsistencies.
  • Quantitative skills sufficient to review proposal and award budgets for accuracy.
  • Ability to develop and maintain an awareness of external regulations and laws, university policies and funding agency policies that apply to grant and contract preparation, submission and award processing.
  • Strong problem solving skills.
  • Ability to work independently as well as work effectively in a group.
  • Ability to gather information necessary for resolving questions and solving problems.
  • Ability to maintain composure and productivity despite multiple deadlines, frequent interruptions, and distractions and competing priorities.
  • Strong oral and written communication skills.
  • Strong organizational skills.


  • One to two years of experience with contract and grant related policies and procedures.
  • Knowledge of regulations regarding contract and grant administration and/or working knowledge of federal, state, local and private agency guidelines.


UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 12 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy -




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Job No: 29227
Posted: 12/7/2018
Application Due: 2/5/2019
Work Type: