Senior Contract & Grant Analyst (Req. 29228)

Job description

The Office of Contract and Grant Administration (OCGA) is a part of the Office of Research Administration (ORA) which supports the UCLA research program by providing leadership, professional guidance and administrative services to faculty, department administrators, and students. 
The Senior Grant Analyst is responsible for assisting  faculty in assessing funding opportunities and submitting applications for subaward and grant funding to governmental (federal, state, county and municipal) and non-profit entities (foundations, educational institutions, research organizations).  These entities provide monetary support for research, training, or public service programs undertaken by the University.  The Senior Grant Analyst is an active participant in the campus' shared responsibility for ensuring responsible stewardship for grant funds provided by external sponsors, participate in the preparation, review and submission of proposals, and is responsible for the review, negotiation, and acceptance of resulting awards.  Participate in on-going subaward and grant management activities on behalf of the University, work with the investigator, campus administrators and the sponsor during the term of the award to ensure that reports are submitted and grant terms honored.  Primary responsibility for the in-coming subawards, grants, and cooperative agreements processed and managed by the Contract and Grant Team for assigned campus units.  Serve as the primary supervisor of the Team's Administrative Assistant III.  The Senior Grant Analyst operate under delegated authority from the Chancellor.

The complete listing of qualifications is available on UCLA's official job posting.


  • Understanding of the mission of a major research and teaching university, with a medical enterprise, and its ancillary public service and patient care missions.
  • Understanding and awareness of federal initiatives and trends that affect subaward and grant administration at educational institutions, such as the Federal Demonstration partnership, NSF Fastlane and the NIH Commons.
  • Ability to develop and maintain a current working knowledge of external regulations and laws, university policies and funding agency policies that apply to proposal preparation and submission, and award processing and management.
  • Sufficient management and professional experience, education, business acumen, judgement and integrity to effectively maintain working relationships with faculty, sponsors, and staff, yet represent and advance the best interest of the university.
  • Ability to interpret and explain University policies and their underlying principles.
  • Ability to build and maintain positive working relationships with campus community and funding agency staff.
  • Ability to maintain composure and productivity despite deadlines, frequent interruptions, distractions and competing priorities.
  • Ability to establish priorities and to meet deadlines.
  • Ability to gather information, analyze complex issues, and formulate logical and objective conclusions and alternative solutions.
  • Ability to work independently as well as effectively in a group.
  • Concise, logical and grammatically correct oral and written communication skills.
  • Ability to take appropriate individual action to support the Team in accomplishing the overall goals of the Office of Contract and Grant Administration.
  • Strong computer skills for e-mail and internet access and use of campus database system.


  • Demonstrated knowledge of federal policies governing the administration of subawards, grants, and cooperative agreements at educational institutions, including the Fedreal Acquisition Regulations, Code of Federal Regulations, OMG Circulars A-21, A-110, and A-1333, NIH Grants Policy Statement, NSF Grants Policy Manual, and knowledge of State regulations applicable to the University.
  • Working knowledge of UCLA and UC policies and procedures governing administration of contract, subaward, and grant funded programs.


UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 12 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy -




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Job No: 29228
Posted: 12/7/2018
Application Due: 2/5/2019
Work Type: