Contract & Grant Analyst(Req. 29232)

Job description

The Office of Contract and Grant Administration (OCGA) is a part of the Office of Research Administration (ORA) which supports the UCLA research program by providing leadership, professional guidance and administrative services to faculty, department administrators, and students.  The Contract & Grant Analyst has primary responsibility for grants and cooperative agreements processed and managed by OCGA for an assigned set of campus departments and research units.  Operates under delegated authority from the Chancellor.  Assists administrative staff and faculty in assessing funding opportunities and submitting applications for grant funding to government (federal, state, county and municipal) and non-profit (foundations, educational institutions, research organizations) entities.  If awarded, the support funds research, training, or public service programs.  The Analyst is responsible for review of proposals for compliance with sponsor and university terms and rules, review, negotiation and acceptance of resulting grant awards, and ensuring responsible stewardship of grant funds.  Coordinates on-going grant management activities on behalf of the University, working with the investigator, campus administrators and the sponsor during the term of the award to ensure that reports are submitted, grant terms honored, and close-out documents processed.  Must master a wide range of complex operational and administrative matters, and demonstrate a detailed understanding of the organization and functions of academic departments, organizational research units, other campus units involved in research administration, and the Office of the President.  Be familiar with and maintain University and campus academic policies and administrative standards.

The complete listing of qualifications is available on UCLA's official job posting.


  • Working knowledge of federal initiatives and trends that affect grant administration at educational institutions, such as the Federal Demonstration partnership, NSF Fastlane and the NIH Commons.
  • Working knowledge of external regulations and laws, university policies and funding agency policies that apply to grant preparation, submission and award processing and management.
  • Ability to build and maintain positive relationships with campus community and funding agency staff.
  • Ability to establish priorities and to meet deadlines, managing a heavy workload.
  • Ability to gather information in order to analyze complex issues and formulate logical and objective conclusions and alternative solutions.
  • Ability to work independently as well as work effectively in a group.
  • Proven ability to compose concise, logical, and grammatically correct oral and written communications. Ability to present information by phone or in person.
  • Demonstrated computer skills for word processing, e-mail, and use of internet based databases.
  • Ability to interpret and explain University policies and their underlying principles.
  • Bachelor's degree preferred with generally 2-4 years' experience in a related field or with transferable skills/knowledge.


  • Working knowledge of federal grant policies. General knowledge of OMB Circulars A-21, A-133 and A-110 preferred.
  • Working knowledge of university department structures and fund management models in order to accurately present their needs and organizational requirements to sponsoring agencies.


UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 12 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy -




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Job No: 29232
Posted: 12/7/2018
Application Due: 2/5/2019
Work Type: